favorite this post Detail-Oriented, Proactive & Tech-Savvy Executive Admin Assistant (Peabody) hide this posting unhide


Detail-oriented, technology-savvy executive / administrative support professional with a record of fulfilling needs in a range of industries. Highly skilled in document preparation, calendar/email management, travel coordination, expense reimbursement, client billing, and accounts payable/receivable. Proactive multi-tasker to enhance efficiency. Adept in building strong relationships with customers, and attentive to handling of confidential material. Diligent and focused, All-for-One team player with a mindset to "get the job done."

  • MS-Word
  • Excel
  • PowerPoint
  • MS-Outlook
  • Visio
  • WordPerfect
  • Adobe Acrobat
  • Elite Enterprise
  • iManage Worksite
  • ABBYY FineReader
  • Dictaphone
  • Typing speed of 82 wpm
  • Calendar Management
  • Travel Coordination
  • Email Management
  • Document Preparation
  • Meeting/Event Coordination
  • Expense Reimbursement
  • Credit Card Reconciliation
  • Client Billing
  • Audio Transcription

Lynnfield, Massachusetts
April 2017 - Current

City of San Diego
San Diego, California
June 2016 - December 2016
  • Support Director (Economic Development) and Deputy Director to staff of 50+; gatekeeper to same
  • Comprehensive management of Directors' constantly-changing Outlook calendars
  • Heavy text-to-cellular phone contact with Directors, executive team regarding shifting calendar events
  • Coordinate Directors' rapidly-changing travel arrangements - domestic/international air, lodging
  • Prepare letters, memos, presentations, agendas; review/edit all documents prepared by staff for Director signature
  • Manage corporate credit card in connection Directors' purchases; process monthly settlement of same
  • Prepare Directors' travel and expense reimbursements
  • Attend selected meetings/take notes for Director; prepare summaries of same
  • Liaise with secretaries to City's C-level executives, City Council to expedite processing of critical items
Boston, Massachusetts
February 2012 - June 2016

Executive support in a range of industries including consulting, insurance, legal, and technology. Duties variable on a per assignment basis, including but not limited to:
  • Executive support in a range of industries including consulting, insurance, legal, and technology. Duties variable on a per assignment basis, including but not limited to:
  • Support executives and other supervisors (i.e., Executive Vice President, Human Resources; Vice President / Deputy General Counsel plus four additional supervisors, etc.)
  • Manage Outlook e-mail, calendars, and contacts for supervisors
  • Prepare correspondence, spreadsheets, presentations, organizational charts, contracts
  • Coordinate travel (domestic/international air, livery, lodging) for supervisors and additional executives
  • Schedule meetings, tele/videoconferences; book conference rooms, technology, catering as required
  • Prepare travel/expense reimbursements, check requests; arrange for payment of vendor invoices
  • Assist in coordination of company on and offsite events, functions
  • Assist in maintenance of corporate records (multiple entities)
  • Manage client and vendor contracts database
Verrill Dana
Boston, Massachusetts
January 2011 - January 2012
  • Support two Partners (Department Chair, office's Managing Partner) and two Counsel
  • Manage Outlook calendars, contacts, and e-mail for all supervisors
  • Set-up/administrate electronic file structures for supported client matters and supervisor access to same
  • Prepare presentations, agreements, and correspondence
  • Process supervisor timekeeper entries; generate monthly billing to clients
  • Fulfill supervisor check requests, travel/expense reimbursements
  • Initiate conflicts checks/open new client matters
  • Coordinate company-wide conference room/office needs of supervisors (includes technology, catering)
Crowell & Moring
New York, New York
February 2007 - March 2010
  • Support three Partners and one associate, plus back-up support of an additional Partner and associate
  • Manage Outlook calendars and contacts for supported Partners
  • Prepare presentations, correspondence, pleadings, and opinions
  • Administrate electronic file structures for supported client matters
  • Produce monthly client billing following submission of Partners' time
  • Coordinate domestic and international travel arrangements for supervisors
  • Process travel/expense reimbursements, check requests
  • Open new client matters/initiate conflict checks for same
Morgan & Finnegan
New York, New York
May 2006 - February 2007
  • Support Partner, three weekly visiting Partners from Connecticut office, and one associate
  • Frequent support of fifth Partner during extended vacancies of assistant to same
  • Prepare correspondence, opinions, presentations, RFPs
  • Submit/finalize supervisor timekeeper entries; run monthly billing for client matters
  • Fulfill travel/expense reimbursements, check requests
  • Process supervisor time entries
  • Solicited by three departing Partners to join them in establishing New York office of Crowell & Moring
Matalon Shweky
New York, New York
January 2002 - May 2006
  • Support Principal/Managing Partner
  • Prepare agreements, pleadings, and correspondence
  • Administrate electronic client files, staff access to same
  • Full charge of billing process - all supervisor/outside counsel time, disbursements, and client payments
  • Process accounts payable/accounts receivable
  • Liaise on behalf of Principal regarding client matter / account status queries
  • Maintain retired client file database and administrate routing/retrieval of offsite files
References Available Upon Request
  • it's ok to contact this poster if you are a potential employer or other principal. Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact me with unsolicited services or offers

post id: 6512786349



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