A Global Manufacturing Company is seeking an Executive Assistant to support their Human Resources Department. The EA will be responsible for providing administrative support to the Chief Human Resources Officer and the head of Talent Management, as well as ad hoc support for other HR leaders as needed. These responsibilities also include project coordination support for various HR programs, projects, events and activities.
-Provide administrative support to the Chief Human Resources Officer (CHRO) and the Head of Talent Management to include calendar management, travel and expenses, etc.
-Collect, assemble, and summarize information from various sources, prepare reports, graphics and agendas. Determine methods of research and presentation of information.
-Assist with material development (develop PowerPoint slides, research topics, edit and proof material, test solutions, etc.).
-Monitor CHRO's email to assist with mail management and flag action items in need of immediate response.
-Follow-up on administrative details with others to ensure requests for information are submitted on time.
-Modify, develop and document administrative procedures to ensure on-going efficient processes in place.
-General administrative support to HR leadership team members, Talent Management team and Boston HR Site Manager where needed, such as retrieving and distributing mail, ordering office supplies, large group meeting arrangements, etc.
-Provide program management, administrative and logistical support for global programs and events (e.g., Awards for Excellence, global leadership conference, leadership development programs, global engagement survey, team off-sites, and Boston site activities).
-Maintain corporate organization charts, leadership distribution lists, and organizational announcement process.
-Organize materials and logistics for meetings, workshops or training sessions (editing, copying, distributing materials, booking training rooms, times, etc.).
-MUST have experience supporting executives in a global company
-MUST have experience coordinating international travel and international events
5+ years executive administrative experience required.
-Excellent analytical skills with ability to think critically to anticipate needs and resolve issues.
-Ability to work effectively with technology.
-Strong Microsoft Office skills.
-Ability to work effectively across all levels of stakeholders in a global organization.
-Excellent verbal and written communication skills.
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