favorite this post Seeking A Dynamic Office Coordinator For A Growing Biotech- up to $55k (Cambridge, MA) hide this posting unhide

compensation: full time with benefits
employment type: full-time

This position is considered critical to our clients' experience and count on the Receptionist to present a consistent and professional "first impression" to clients and visitors.

Duties & Responsibilities:
-Successful candidates will be passionate about providing excellent customer service, with superior phone and interpersonal skills
-Professionally answers all incoming calls, handling appropriately; maintains phone system and internal phone lists
-Greets clients and visitors in a professional, friendly, hospitable manner
-Maintains lobby and employee areas
-Periodic project work, including phone system updates
-Administrative/Finance support
-Orders office supplies and replenish as required
-Schedules appointments and meetings for clients and staff
-Orders food and sets up for meetings for clients and staff
-Monthly staff meeting preparation, setup and meeting minutes
-Word processing support for administrative staff, copying, faxing, filing and collating (varies)
-Manages petty cash
-Special events coordination, including speaker series, external client events and employee events
-Manages, updates and distributes company marketing materials (brochures)
-Organizes client birthday, veterans day and holiday card mailings, including customized printing as needed
-Manages, orders and distributes client and special gifts, as requested
-Facilities support: Main contact and liaison for property manager; serves on emergency team
-Main contact for most office vendors (water, office equipment and supplies, plants, mailing services, etc.)
-Monitors and reports on security and video systems

Qualifications & Requirements:
-1-2 years previous experience as receptionist or similar front office role
-MS Office, Excel, Outlook, PowerPoint
-BA/BA degree- required
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6529147965


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