favorite this post Office Manager (Westwood, MA) hide this posting unhide

252 Washington Street

(google map)

compensation: Flexible and negotiable based on experience
employment type: part-time

Office Manager

New Outlook Homecare, a home healthcare agency for the elderly, is looking for a competent and reliable Office Manager to help with the organization and running of the administrative operations of the company.

The ideal candidate will be a hard-working, reliable professional able to undertake a variety of office support tasks and work diligently. This person will maintain a high degree of attention to detail and discretion as well as display a personable and relatable personality when working with fellow employees and potential clients.


• Keep good and timely communication with clients and personnel
• Check company email on a regular basis and vet important emails to the president of the company and respond appropriately and professionally as needed
• Create and update personnel records ensuring accuracy and validity of information
• Prepare the payroll on a bi-weekly basis and submit to Paychex
• Verify payroll hours against client invoices and maintain personnel spreadsheet in-house
• Maintain the Paychex payroll system on an ongoing basis
• Run routine CORI checks on new employees
• Prepare new hire application forms/ packets
• Assist new employees with application process and file applications accurately
• Resolve office-related malfunctions and respond to requests or issues
• Support New Outlook Homecare employees with office-related/ payroll questions or requests
• Prepare all client invoices using QuickBooks and sending them in a timely manner as per client schedules
• Prepare checks for all vendors
• Keep owner up-to-date on a timely basis regarding all business/personnel-related matters
• Occasionally assist Marketing Director at various events
• Help to prepare year-end taxes and audits
• Maintain audits for workman's comp and liability insurance
• Maintain trusting and open relationships with clients and colleagues
• Answer office phone as needed
• Monitor level of supplies and handle shortages


• Proven experience as an office manager or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures including hiring process
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office and Outlook
• Able to maintain client and employee confidentiality

• Part-time, flexible, "mother's hours" available


• Flexible and negotiable based on experience
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6640696427


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