compensation: Competitive, commensurate with experience employment type: part-time non-profit organization
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Title: Office Manager
Location: Boston, MA
Schedule: Part-time, flexible (20-32 hrs/wk)
Salary: Competitive, commensurate with experience
The Initiative for a Competitive Inner City (ICIC) is a national not-for-profit organization founded in 1994 by Harvard Business School Professor Michael Porter to promote economic development in America's inner cities through private sector engagement that leads to job, income and wealth creation for local residents. ICIC brings together business and civic leaders to drive innovation and action, transform thinking, and accelerate inner city business growth. At ICIC, you will work with talented, creative and committed professionals in a collaborative culture dedicated to excellence and innovation.
The Office Manager will support Finance, HR, and Administrative functions of the organization ensuring smooth business office operations and supporting various special projects. This is a part-time (20-32 hours a week) position. Office manager reports to the Chief Financial Officer.
Specific Duties and Responsibilities:
• Office Support
o Serve as a first point of contact for visitors and callers
o Ensure shared office cleanliness and order
o Prepare desk, equipment and setup accounts for incoming employees
o Troubleshoot phones, internet and equipment issues
o Monitor / order supplies and food
o Maintain hardware and software inventory; purchase computers and parts
o Serve as a liaison with external vendors (maintenance, phone, postage machine, others)
o Coordinate internal celebrations, office-wide meetings and trainings
o Filter and direct internal and external inquiries
• Accounting and Finance
o Enter bills and invoices into accounting software
o Assist with accounts payables and accounts receivables
o Assist with annual financial reviews - audit, renewal of benefits and business insurance
o Assist Chief Financial Officer with miscellaneous tasks and projects
• Human Resources
o Assist with recruitment and hiring - posting and preliminary screen candidates, verify employment history
o Run background checks, if necessary
o Maintain employee contact information list, org chart, email distribution list etc.
• Other tasks and projects as needed
Desired Experience and Qualifications:
o Experience working in office environment or college-level coursework required
o Excellent multi-tasking and prioritization skills
o Flexibility and strong collaboration attitude
o Excellent interpersonal skills, including strong written and verbal communication
o Ability to handle confidential information with discretion
o Strong analytical and decision-making skills
o Commitment to organizational mission and values
o Strong computer skills and proficiency with MS Office Suite
o Strong work ethic and high performance standards
ICIC is an equal opportunity employer. This a part-time position based in Boston at our Dudley Square location.
The position will remain open until filled, and applications are considered on rolling basis. Please reply with resume and cover letter answering the below questions. Please include "Office Manager" in the subject line of the email. No phone calls please.
1. Why do you want to work at ICIC? Why are you interested in the Office Manager position?
2. Please give an example of a project or activity where you had to deal with competing priorities. How did you approach this challenge, and what were the results?
3. Please provide 1-3 specific examples of experience and/or skills you have that apply to this position.
4. Is there anything else you would like us to know about you?
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