reply below



favorite this post Executive Assistant hide this posting unhide

compensation: DOE
employment type: full-time

OAG Aviation Worldwide LLC Job Description

Executive Assistant

Job Label: OAGAW-EA


You are an administrative professional who thrives in a collaborative, fast-paced environment. You are polished and professional in supporting executive and senior management and other support staff in your office, while also ensuring that office management responsibilities are being met. You enjoy the challenge of complex calendaring and scheduling requests, in assisting executives in special projects, and helping your team and potential members of your team coordinate travel plans and off-sites. You add value to your environment, ensure professionalism and integrity as the face of OAG. Your executive team wins through your ability to juggle all of the above without breaking a sweat. You will want to jump at this opportunity supporting our CTO and CPO as well as managing general office duties. OAG is a unique environment of stability and growth, and you will be a key player to our Newton, MA office team. 


  • Provide day-to-day administrative support to CTO & CPO; taking action during Executive’s absence and use initiative and judgment to see that situations requiring action are handled to minimize disruption. *International experience is a MUST*
  • Scheduling - manage multiple calendars and schedule meetings, respond to requests from internal and external sources, and keep your executives' calendars running like a well-oiled machine
  • Coordinate Travel - book arrangements and accommodations for a global team, finalize itineraries, track and process travel expenses and credit accounts, all while proactively communicating and confirming the details with the team; plan and coordinate complex International often Multi stop travel arrangements
  • Clerical - you'll coordinate phone calls, respond to requests for information, arrange meetings, book conference rooms, assist with excellent grammatical and proofreading skills – both verbal and written
  • Technology - Highly proficient in MS Office Suite, with exceptional PPT skills to prepare presentations and meeting agendas with the highest level of confidentiality
  • Office Management - call answering with urgency, ensuring all office supplies are kept in stock and sorting mail daily
  • Modified Hours (part time) - 9 am-3 pm daily- perfect for work/life balance! 

You will also have the opportunity to help with project management tasks, event planning, and other special projects as needed and as you get up to speed. 


  • You have spent at least 4 years as an Executive Assistant to C-level executives, managing multiple priorities with a calm and collected demeanor, and come with international experience
  • You have superb Microsoft Office skills, expert PPT skills with an interest and aptitude for learning other technologies quickly
  • You specialize in multi-tasking and organization: there's no problem a filing system and post-it note collage can't fix, and you love to whip chaos into order
  • You are comfortable with handling sensitive and confidential information, and use the utmost discretion when doing so; you have high integrity and the ability to influence the same within your peers
  • You are collaborative by nature:  you approach your peers and managers with an exceptionally friendly demeanor and are always willing to help the team strategize and form delegation of responsibilities

If this sounds like you, apply now- we want to talk with you! 

Our mission is to be the power behind the best decisions in global aviation!

OAG, a global leader in aviation information and intelligence, has been at the heart of the air transport industry since the start of commercial flights. Our platform, unrivaled in its comprehensiveness and accuracy, has become the trusted source of flight schedule, flight status and aviation data for the world's global distribution systems and now drives the internal systems of many travel portals, airlines, airports, air traffic control systems, aircraft manufacturers, and government agencies around the world.

Whether you’re an on-line travel agent, looking to gain competitive advantage by selling new routes as soon as the flight schedules become available, a network planner requiring in-depth route analysis and airline route maps or a start-up company looking for "pay as you go" flight status data - OAG has the solution for you.

OAG serves the passenger, aviation, air cargo and business travel communities from its global network of offices in the UK, USA, Singapore, Japan and China.

To apply for this position or refer someone you know, please use our online interview system.

Apply for this job

Once you have completed the interview, your information will be forwarded to the hiring authority for decisions on next steps.

Related Keywords: executive assistant, PowerPoint, Word, Excel, travel, calendar, appointments, meetings, correspondences, expense, reports, coordination, files, arrangements, minutes, notes, VP, executives, deadlines, projects, priorities, organization, data, accounts, organizes, set up, arranges, schedule, coordinate, project management, program management

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6529074486


best of [?]

No contact info? if the poster didn't include a phone number, email, or
other contact info, craigslist can notify them via email.