The Executive Assistant reports directly to the Senior Vice President and is responsible for a high level of clerical, administrative, and general office assistance and support, to ensure an efficient, and positive work environment in a growing organization. The successful candidate will have outstanding organizational skills, experience in a fast-paced environment, possess a meticulous attention to detail, have the ability to successfully prioritize and manage multiple duties, and have excellent independent judgment to act on behalf of the Senior Vice President.
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Manage the VP's calendar, meetings, schedule, travel arrangements, expense reports, and other administrative daily duties.
Serve as the liaison to the board of directors, investors, advisers, management team and other high level contacts. Exercise tact and discretion at all times.
Be a key resource in preparing for board meetings, business development meetings, as well as financing.
Provide support around developing clear and effective presentations.
Independently perform special projects that require discretion, practical judgement, cost/benefits analysis, technical know-how, and an extremely high sense of detail.
Solicit information from the executive team, provide critical updates, anticipate questions and organize priorities. Must be proactive in all areas of work.
Apply a thorough knowledge of company operations and policies and procedures on a daily basis.
Provide back-up administrative support and respond to a wide variety of requests from multiple sources.
At least 5 plus years office management experience in a fast-paced, dynamic environment.
Experience in start-up environment strongly preferred; health and life science experience will be favorably considered.
Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
Must have a positive “can do” attitude, be a consummate team player, and show excellent judgment as well as work well independently.
Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.
Must have excellent written and verbal communication skills.
High attention to detail and ability to effectively multi-task.
Ability and willingness to perform a wide range of tasks including working with confidential information.