We are a startup Biotechnology Firm looking to add an Office Assistant to our growing Operations Team! This position involves a wide range of administrative duties including front of the office reception management, managing incoming call operations, and meeting room management. The ideal candidate will be professional, well presented with excellent communication skills, and possess a customer service focused demeanor. Candidates should also have previous experience within a similar role and ability to utilize Microsoft Word, Excel, and Outlook.
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-Operate attendant console to answer, screen and forward incoming calls and greet visitors.
-Distribute incoming mail and faxes to mail boxes and prepare outgoing mail and FedEx envelopes.
-Perform administrative support tasks such as making tabs, labels, file folder and hanging files, scanning, etc.
-Manage conference room schedules.
-Manage calendars including changes, scheduling meetings, phone calls, and registering for conferences.
-Work with vendors and established vendor relationships.
-Plan monthly staff lunches, refreshments for board meetings as well as customer meetings; coordinate and organize larger scale employee events.
-Assist Human Resources, including new hire paperwork, and equipment, process payroll weekly, track hours, sick time, vacation time, etc.
-Work in conjunction with VC Firm on all areas such as facilities, security, IT, and HR to ensure the office is operating under the recommended guidelines.
-Miscellaneous administrative projects as assigned.
-1+ years office experience.
-Excellent communication skills both written and verbal.
-Excellent organizational skills and attention to detail.
-Intermediate Microsoft Word, Excel & Outlook skills.
-Advanced typing skills.
-Excellent customer facing skills.
-Bachelors Degree Required.