favorite this post CONFERENCE ADMINISTRATIVE ASSISTANT hide this posting unhide

compensation: Comp plan includes wage, incentive plan & company profit share
employment type: full-time


Cambridge Innovation Institute is seeking an extremely organized Conference Administrative Assistant (aka Conference Production Assistant) to work closely with members of our conference production and development team. The position is located in our Needham, MA headquarters.

This is a mid-level, administrative assistance & project support position. While many of the tasks we do are administrative in nature, this is not your typical admin job! It requires exceptional organizational as well as administrative skills. We are looking for a self-motivated and dependable candidate who is able to tackle a dynamic and challenging to-do list. Daily tasks include everything from proofreading and scheduling projects, editing and preparing conference materials, to conferring with speakers and communicating with internal stakeholders.

It is a lot to juggle, and it is never boring! If you want to play a key role on the project team, tackle overlapping projects, pore over minute details, and deftly handle the needs of several people at once, we want to talk to you!


Role Responsibilities:
• Support a portfolio of conference projects with overlapping (and occasionally competing) deadlines
• Proofread and edit conference materials against time-sensitive deadlines
• Respond to speakers' inquiries and remind speakers of submission deadlines
• Prepare electronic (PDF) conference documentation that comes from multiple sources
• Coordinate job specs and due dates for duplication and delivery by the printer
• Manage attendee conference materials and ensure that all content is up-to-date
• Compile, edit and format conference program guides, addenda, flyers, etc.
• Merge, edit and send speaker packages, deadline reminders and thank-you letters
• Meet short turnarounds, work against tight deadlines & maintain high standards


Qualifications and Skills:
• 3+ years’ experience as an administrative assistant or project assistant
• 3+ years’ background in proofreading and/or copyediting technical documents and preparing business correspondence
• Familiarity with supporting project teams; experience managing project schedules and deadlines preferred
• Highly self-motivated and dependable
• Exceptional organizational, prioritization and time-management skills
• Effective team player with the ability to support and take direction from numerous sources, including supervisor, team members and conference speakers
• Excellent verbal and written communication and interpersonal skills
• Conference production, printing or publishing experience in the biotech, healthcare, energy or medical industries preferred
• Location: Must work in our Needham, Massachusetts, headquarters office

Please include a cover letter and desired salary with your application.


Why work for Cambridge Innovation Institute?
Our environment is friendly, inclusive, and very fast-paced, where people work hard and are rewarded and recognized for their efforts. Other pluses:
• Competitive compensation
• Flexible work schedules
• No formal dress code in the office
• Company-wide social events
• Workout room, healthy snacks, and free soda & juice (MA headquarters office)

CII is proud to offer its full-time employees these benefits:
• Health insurance and dental insurance
• Generous paid leave
• Company profit share
• 401(k) with matching 401(k) contributions
• Tuition & training reimbursement
• Company-paid life insurance and disability insurance
• Flexible Spending Account

About Cambridge Innovation Institute (
Our Vision since 1992: Cambridge Innovation Institute (CII) delivers cutting-edge information through events, publications and training to leading commercial, academic, government and research institutions across the life science and energy industries. We focus on high technology fields where research and development are essential for the advancement of innovation. Divisions consist of Cambridge Healthtech Institute (CHI), Barnett International, Cambridge EnerTech (CET), Bio-IT Training, and Insight Pharma Reports. Please visit our website for more detail.

CII Celebrates Diversity! We welcome all qualified applicants without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, disability, status as a protected veteran, or any other characteristic protected by applicable federal, state or local law.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6849936689


best of [?]