craigslist | admin/office jobs in boston

Marketing Research Assistant (Boston)

2009-12-22T09:10:50-05:00

A unique opportunity has become available at a marketing research firm in the heart of the financial district in downtown Boston. We are looking for several detail oriented professionals to assist in the processing and analysis of a recent survey. This is a high priority, VIP project being completed for a top client and requires the utmost professionalism and attention to detail. This is a contract assignment that offers a casual yet professional work environment and the chance to work on interesting and exciting subject material.

We are looking for candidates with 6 months + experience in administrative support. This project will require some analytical skills and comfort with data entry. We also need someone with a great attitude and a �get the job done� mentality. This work will be demanding and equally rewarding.

Executive Administrative Assistant (Woburn, MA)

2009-12-22T09:04:10-05:00

Executive Administrative Assistant to the Regional Vice President of a Fortune 1000 organization. Specific duties include, but not limited to, handling all travel for RVP and staff, weekly reports, updating Microsoft CRM, assisting with local branch operations, manage 4 other Branch Admins in RVP region, handle Operations and Payroll issues that arrise in RVP Region. Required skills include 3+ years experience with Microsoft Office products (Word, Excel, Powerpoint), 3+ years Executive Admin support, 3+ years working in an office environment. This person should be very detailed oriented with ability to handle multiple tasks at one time, very outgoing, enthusiastic and passionate about employment. This is a full time, permanent position that can start immediately. Please send your resume to boxenhandler@volt.com.

Senior Administrative Assistant (Boston)

2009-12-22T08:59:36-05:00

We are currently seeking a high level administrative assistant for a 2-3 month contract position (may actually run longer than the expected time). The administrative assistant will be working directly with the managers of a college foundation to assist in planning events and communicating with clients. This is an exceptional opportunity to showcase one's skills and network within a prestigious foundation. During this contract role, the person will also be taking minutes at internal and external meetings. Typical administrative duties such as scheduling appointments, making event arrangements, writing letters and other correspondence and managing general office tasks.

We need a highly motivated self starter and someone who is highly professional. The Senior Administrative Assistant should have 3-5 years of administrative experience within a professional organization. The Senior Admin should be extremely detail oriented and able to handle multiple projects at one time. MS Office proficiency is a must. Also, the candidate must be available to start this position immediately.

Please submit resumes to jobs@psgstaffing.com.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Executive Receptionist (Boston)

2009-12-22T08:58:56-05:00

Large publishing company is in need of an Executive Receptionist to be the gate keeper of all the higher ups of the company. The Executive Receptionist will be responsible for meeting and greeting numerous executives, clients and media professionals. This is an extraordinary position for someone interested in learning about the publishing industry and networking with executives of a large company.

The ideal candidate must be professional with good phone etiquette. Front desk/receptionist experience for 3 months or more is strongly preferred. Please submit resumes to jobs@psgstaffing.com.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

personal admin officer rep (boston)

2009-12-22T08:42:11-05:00

Part time position. Saturday work required. Saturday hours are free to choose. Some outdoor work required - would be going in and out of RVs. MUST BE A TEAM PLAYER WITH A POSITIVE ATTITUDE. Computer literate, No experience needed. Company has been in business since 1994 - looking for someone who wishes to grow with the company. Hours would be1hr of work chosen from 8:30pm to 5:30pm Monday through Friday. Send Resume to

Now hiring 50 people for sales, appointment setting, and customer service.
*Full time/Part time
*Outgoing with good people skills
*Bilingual a plus
*Astute to instructions and follow rules
*Time details and punctual

Office Clerical (W. Bridgewater)

2009-12-22T08:30:52-05:00

Office Clerical: Part-time, 8:00-1:00 M-F. Duties include Order Entry, Copying, Filing, Phones, etc. Apply in person: Joseph J. Braga, Inc., 570 N. Elm St., W. Bridgewater, MA. 02379

Administrative Assistant

2009-12-22T07:50:38-05:00

Administrative Assistant

About the Job ;

Divine Children's Foundation has an opening for an office administrative position. Computer, word processing and good organizational skills required. Applicant must have a professional phone manner as well. Duties will include answering of phones, typing correspondence, reports, mail distributing,Donation collector/bookkeeper etc. and general office duties and other assigned duties.

Please send resume via email to jobsearcher509@aol.com for more informations and immediate consideration.

Office Supervisor (Newton Center)

2009-12-21T22:35:34-05:00

Office Supervisor

Thanks for reading our ad!

Our small Newton Center medical device company is looking to fill a newly created position. The demands of a growing, rapidly changing company now require an Office Supervisor who will be responsible for scheduling, tracking, and reporting all shipments in and out of the building (snail mail, FedEx, UPS and other carriers, patient shipments, etc�). Additionally, he/she will have a host of other office duties (inventory and ordering of supplies, phone/receptionist duties, keeping common areas neat and clean, working with the landlord, implementing emergency preparedness plans, etc.).

Accordingly, this position will be very fast-paced and quite demanding, which means you need to be fast on your feet, both physically and mentally. We'd like someone with brains, please.

Because you will interact with everyone in the company plus patients, physicians, outside vendors and others, you must be able to always keep your cool and be diplomatic, all while keeping up with the details, thinking ahead and taking care of business�please keep that very much in mind before you respond. If you aren�t that type of person, this is not the job for you.

Experience / Education Needed

-3+ years of office experience: you�ve got to be familiar with, and very capable of efficiently working in, a fast-paced, small-company office environment (there are distinct differences between small and large companies)
-BA degree required

Specific Skills

-Shipping/Receiving: you must have experience tracking, sending and handling delivery exceptions on FedEx or other carrier packages and have been accountable for all incoming & outgoing mail and packages. You will be ultimately responsible for making sure those outgoing shipments packages actually get out
-Purchase Orders: you must have experience correlating purchase orders to the products being delivered. We do not receive many shipments daily, but they must all be properly accounted for
-Phone and Interpersonal Skills: you will be speaking with customers and vendors and coordinating the resolution of delivery exceptions with company employees, so excellent interpersonal skills are a must
-Excellent Time Management Skills: there will be many trains on the tracks at all times, so being able to effectively prioritize and manage your time is critical
-Office Management: the candidate must have demonstrated experience being the �point person� and �problem solver� in an office setting. You�ll get the copiers up and running again when they jam, keep supplies inventories ordered and on hand, greet guests, oversee and maintain office cleanliness, schedule repairs with the landlord, organize �all team� activities, follow processes and procedures, etc.
-Superb Technical Skills: computer skills and software skills are tremendously helpful, as well as experience with VOIP systems

Additional Attributes:

-Ethical: we are an extremely ethical business and always take the high road, and we want those joining us to be cut from the same cloth
-Respectful: the person in this position will interact with all levels within the company and outside the company, which means you must convey respect to everyone
-Self-Starter and Self-Motivated: we fully expect this person to quickly get up to speed and continually progress. We will provide feedback and guidance, but the candidate needs to pull the train, not come along for the ride
-Reliable: this will be an extremely important position here, and we need to be able to consistently count on this individual�s reliability at every turn and in every situation
-Honest: need we say more?
-Smart: you need to be very smart, able to quickly pick up things up, as well as expand and challenge existing strategies and tactics
-Willingness to Suppress Your Ego: you�ve got to be comfortable receiving feedback and direction, and having a big ego work against that
-Mature: we expect all of our employees, you included, to be mature in their actions and attitudes

About Our Company

The equipment we manufacture and distribute nationwide, which is patented and FDA approved, profoundly affects patients� lives. For example, many of our patients have diabetic wounds heading to amputation but, with use of our equipment, their limb can very often be salvaged. As another illustration, women with serious post-breast cancer lymphedema almost always see extremely rapid reduction in their symptoms after using our equipment only a short time.

Clinical outcomes with our equipment for the array of peripheral vascular conditions are consistently excellent, if not stunning. We also take the high road all the time. Patients come first, and we do things honestly and ethically. It�s the best way to do business.

Most recently, we began using our equipment for Sports Medicine and just developed a new model for sports-related situations: post-workout, post-surgery and post-injury. More than a dozen pro and championship college teams and the military (Navy SEALS) are now using our sports medicine unit and are getting extraordinary clinical results.

We have wonderful, supportive professionals here and the atmosphere is quiet, extremely cooperative, high-volume and pretty fast-paced. So, there is simply no room for unpleasant, unproductive people. As above, if you have ego problems or are passive-aggressive, please spare us!

Our staff includes nurses plus operations and documentation specialists, engineers and others. Additionally, our company president is a woman physician who is also a PhD engineer. We are very, very respectful of each other and uninterested in one-upmanship. All of us work here to add real value and because we are doing very important things. That has to be your agenda, too.

We are also doing clinical research to expand the use of our equipment to other diagnoses. In fact, we believe we can change the entire medical approach to peripheral vascular diseases----actually shift the paradigm. In other words, we are doing seriously interesting, exciting things! Additionally, our company goal--something we always strive for--is to far exceed customer expectations.

Confidentiality

Confidentiality is a way of life here--both because we are a private company and because we adhere to strict Federal privacy guidelines applicable to the healthcare industry. So, in addition to being skilled and honest, you must be able to keep things to yourself. (Like the Las Vegas ads, what happens here stays here.)

Salary and Benefits

We respect the people we work with, pay competitively, and offer some very nice benefits:

-Harvard Pilgrim HMO policy with drug and vision coverage--fully paid
-Delta Dental--fully paid
-a total of six weeks Paid Time Off (PTO)

Our extremely pleasant offices, in a park-like setting with free parking, are walking distance to the Newton Center T stop and to Boston College. You�ll find all your colleagues here very friendly, very encouraging and accommodating, and you�ll have a chance to make a truly valuable, even unique, contribution to medical care.

The position is full-time, salaried, exempt, Monday through Friday, office-based, and available immediately.

Please reply to sigmaboston@yahoo.com. Your response MUST include both a detailed resume with full contact information AND a thoughtful letter that really speak to us--use the opportunity to explain what your resume doesn�t, and why you think you are that special person for this job. Resumes unaccompanied by a substantive letter will not be considered. If what we read even comes close to the professional we are looking for, we�ll be in touch.

Once again, thanks for your interest!

Basic Data Entry (North Reading)

2009-12-21T22:27:46-05:00

Small professional office in need of a entry level data entry employee. The position requires basic use of the internet, MS Office and e-mail. This work will involve confidential information so the employee must be able to be discrete and maintain client confidences. This is a contract position and the hours can be flexible, but the number of hours will vary based on the needs of the business. Initially, there will be more hours than will be the case going forward with employment being terminated when the project is complete. This may be an ideal position for a high school or college student or someone who may be looking to make some money while looking for a more permanent job.

In the event that this employee works out there is a chance to extend the position for other tasks and potential advancement within the organization.

Data Entry Clerks

2009-12-21T19:53:42-05:00

Next Level Fitness and Wellness Center is seeking an enthusiastic Administrative Clerk to join our company. Days needed are Fridays 2:30pm-7:00pm, and Saturdays 8:00am-4:00pm.

Our facility includes:
-Personal Training
-Chiropractic
-Massage Therapy
-Physical Therapy

Duties include:
- Manage a multi-line phone system
- Maintain File System
- Provide highest level of customer service
- Process all faxes, public emails, and postal mail daily
- Perform other duties or special tasks, as assigned

Skills & Abilities:
- Strong customer service skills
- Strong intrapersonal, oral, and written skills
- Computer knowledge with MS Office and Exel
- Work independently as well as a team member
- Positive attitude, multitasking, detail-oriented, organized, and reliable

office and personal assistant (weston)

2009-12-21T19:01:45-05:00

office and personal assistant, must be very familiar with excel and quickbooks, must have vehicle.

Executive Assistant to Consulting Partner to 50K (Boston)

2009-12-21T17:58:10-05:00

We have an open position within our Boston office for a candidate that is looking to work in a dynamic, fast-paced, and project-based department. We have an opening working with a Partner within our group. This position is a permanent full-time position and is open due to a promotion within our group.

Duties include (but not limited to):

Diligent coverage of telephone lines
Building relationships with internal and external constituents to leverage the time of others
Calendar management
Coordination of meetings
Domestic and international travel arrangements
Preparation of presentation materials and maintaining internal databases
Handling of daily mail, maintaining file systems, managing expense reporting
Memos, correspondence, other documents
Ad hoc projects as needed

Requirements:
Able to interact with internal staff
Strong communication skills and organizational skills
6-month to five years of administrative experience in a fast-paced environment
MS Office skills

This is a permanent full-time position that is salaried with full benefits and a bonus. Please be sure to attach an MS Word version of your resume to be considered

Part-time admin. asst. wanted for lively Real Estate office (Newbury Street, Boston)

2009-12-21T16:49:10-05:00

We're looking for the right person to support our great team. Part-time Administrative Assistant position available for lively office on Newbury Street in Boston.

Send a COVER LETTER & RESUME that shows us your experience with these necessary skills:

Great customer service -- in person and on the phone;
Comfort level with basic office machines -- multi-user phone system, fax with scanner, various printers, credit card machine, etc.;
Experience with computers -- we use Excel, Outlook, Microsoft Office, Quick Books, & a customized data base into which we download tons of photographs!
Excellent writing and communication skills -- and a good sense of humor!

Part-time schedule is somewhat flexible, M-W-F for 3 hours each morning is preferable. Students okay! For the right applicant, a full-time receptionist/office manager position may become a possibility.

INTEREST in REAL ESTATE is not necessary, but is certainly A BONUS. No experince in real estate is necessary; however, with our affilated school, we can offer encouragement, tuition reimbursement, and prospective employment to an admin interested in becoming a licensed real estate agent. Please include in your application if this is an interest of yours and we will provide Salesperson's Exam Prep Course information -- or you can write to school@metropolitanbre.com for more information about becoming licensed before the upcoming rental season.

Email: careers@metropolitanbre.com.

We look forward to hearing from you; though please accept our apologies in advance that we can't respond to every email.

Executive Assistant to $60k � Outstanding Opportunity, GREAT Perks!!

2009-12-21T16:37:32-05:00

One of the area�s most successful investment firms is currently seeking an organized, team-oriented and outgoing Executive Assistant to join their administrative team!! In this role, you will create and distribute documents and correspondence; schedule appointments, maintain office calendars, and arrange travel logistics; prepare Excel and PowerPoint presentations and participate in special projects; prepare expense reports; organize and maintain files; and act as a liaison with external contacts and foster long-lasting professional relationships. The qualified Executive Assistant must have a Bachelor�s degree; 5-7 years of successful and relevant work experience; thorough knowledge of the Microsoft Office suite; the ability to handle multiple concurrent tasks and follow inquiries through to completion; and you must exhibit superior communication and interpersonal skills, as you will be regularly interfacing with all levels of management. The ideal candidate is proactive, enthusiastic and motivated! Our client offers incredible benefits including 100% health and dental, bonus potential, gym and cafeteria on-site!

Interested and qualified candidates, please submit resumes, with reference to job code: A35938, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Hands-On Office Administrator/Manager Wanted for Bio-Tech Firm! (Boston, MA )

2009-12-21T16:14:37-05:00

A growing Bio-tech firm in Boston, MA is currently seeking a bright, motivated and detail-oriented individual to join their team as an Office Manager. In this multi-faceted role, you will be responsible for providing comprehensive administrative support as well as managing the day to day operations of a busy office. Responsibilities include but are not limited to:

Administrative Support
� Provide comprehensive support to investment team

Calendar Management
� Establish and maintain individual calendars
� Schedule and confirm meetings and conference calls

Travel Coordination
� Arrange and coordinate extensive travel (air, hotel and ground transportation) in collaboration with external travel agency
� Prepare itineraries, trip file and related material

Communications
� Answer all telephone calls, screening and redirecting as appropriate
� Prepare written and email correspondence
� Copy, scan and print documents
� Open and distribute mail

Office Management
� Greet and direct guests and visitors
� Maintain and troubleshoot office equipment and IT systems
� Order office and kitchen supplies as needed
� Supervise cleaning and maintenance venders

Filing System / Database
� Organize and maintain electronic and physical systems
� Input data and maintain database; run weekly reports

Accounting
� Light accounting experience would also be ideal!
� Accounts Payable

Presentation Support
� Assist in the creation and editing of presentations for meetings and events
� Proof read and review presentations and related documentation
� Print and bind presentation handout materials

Event Planning
� Order office lunches and catering for meetings
� Arrange meetings, events and company outings as needed

Client Services Representative Noon-9pm shift (Financial District, Downtown Boston)

2009-12-21T15:52:40-05:00

Position Description

� Busy inbound call environment; night shift from Noon to 9pm. Training first 2 weeks from 10am-6pm.
� Answer customers� inquiries and issues regarding account maintenance, discrepancies in billing, funding, service, etc.
� Maintain existing client relationships by providing exemplary customer service, product knowledge, empathy and professionalism.
� Coordinate necessary processing changes needed for customers such as bank changes, correcting records and adjusting errors.
� Follow up and respond to customers by providing information within specific time frames.

Position Requirements

� Bachelor�s Degree Absolutely Required. Applicants without degree will not be considered.
� Effective communication and writing skills
� Ability to conduct basic math calculations frequently (multiplication, division, addition, subtraction, etc.)
� Proficiency with Windows 2000, MS Office and overall internet navigation
� Patience with customers
� Detail oriented with superior follow- through
� Self- motivated, determined, and professional demeanor
� Strong interpersonal skills
� Team player who takes direction well

About Merchant Warehouse

Merchant Warehouse leads the Credit Card Processing Industry. We were the first company to sell credit processing equipment and services online and have continued to innovate ever since. We are located in downtown Boston�s Financial District, with easy access to public transportation. We currently employ over 150 people and will be growing rapidly in the next several years. We are an equal opportunity employer and look to build our company around great people.

If you are interested, please send your resume and cover letter to Merchant Warehouse at the above email address. We appreciate your interest!

Parish Secretary for Roman Catholic Church (Charlestown, MA)

2009-12-21T15:31:18-05:00

JOB DESCRIPTION
FULL TIME PARISH SECRETARY
ST. MARY-ST CATHERINE OF SIENA PARISH
46 WINTHROP ST.
CHARLESTOWN, MA 02129

The position of parish secretary includes a variety of typical secretarial responsibilities. In addition, the secretary has the responsibility of being the �face & voice� of the parish. Persons coming into contact with the office do so under a wide variety of situations: people who are in need, grieving, celebrating, simply seeking information, and folks who are trying to navigate issues of parish life in the Catholic Community. Following the guidelines of our parish mission statement, all are made welcome here and the parish secretary is often the point of contact to convey that welcome.

Responsibilities include but are not limited to the following:

� Being a member of the Pastoral Team
� Receptionist
� Answering the phone, directing calls, taking messages and managing the flow of information of activities in the parish
� Parish Scheduling: the calendar, funerals, baptisms, Memorial Masses, etc.
� Keeping a central record of upcoming weddings and managing details as they arise
� Being the editor of the weekly parish bulletin
� Maintaining the central parish files
� Keeping the sacramental records books current
� Preparing certificates and other document related to Sacraments
� Clerical support for pastor, pastoral associate, business manager and religious education
� Other responsibilities as assigned by the pastor
� Coordinating certain parish activities

Qualifications:

The parish secretary is expected to have a warm and welcoming personality, be articulate in speech and writing and be thoroughly comfortable in a public position, responding to many different people in the course of a day. Because this is a Roman Catholic Community, it is necessary that the successful applicant be thoroughly familiar with and experienced in matters related to the Catholic religion.

Competence with computers and Word, Excel, Adobe, and other required computer applications for a busy office is necessary.
Facility with the Spanish language an advantage.

Hours are: 9:00 � 5:00, Monday � Friday. Salary is competitive and commensurate with experience. Comprehensive benefits are excellent. The position is currently available. Interested applicants are invited to e-mail a letter of interest and resume to:

catholicparishcharlestown@gmail.com

12/21/09

Mortgage Supervisor (Boston)

2009-12-21T15:16:04-05:00

Searching for a detailed-oriented consumer lender acting as the Assistant Operations Manager. Responsible for assisting with management on residential mortgage and consumer processing and closing. You will assist in answering questions, resolving problems and ensuring efficient turnaround times and effective processes are in place to meet rate locks, policies and procedures. You will be responsible for the management of the residential and consumer loan pipeline by conducting regular pipeline meetings. You will work with mortgage originators, the customer service center staff and retail managers on discrepancies and problems while maintaining working relationship with investors, appraisers and attorneys. In addition, you will assist management in maintaining the Systems administration for the department including change management and user access.

Qualified candidates will possess a college degree along with a minimum of five years experience in closing and processing, a thorough understanding of secondary market guidelines and have strong computer skills. Additional qualifications should include direct management experience coupled with excellent written and oral communication skills, excellent interpersonal and customer service skills

Data Processing Specialist (Bedford, MA)

2009-12-21T15:14:15-05:00

Toxikon Corporation in Bedford, MA is currently accepting resumes for candidates with a strong administrative background. The Data Processing Specialist is responsible for Managing work order due tables for the department, revising reports, and scanning completed reports to be emailed back to clients. Other responsibilities include; verifying all raw data packages, following up on completeness issues, inquire data discrepancies on an ongoing basis, and scan and e-mail all documents required to each client. Candidates will also be responsible for assisting with SOP documentation, and other administrative duties as required.

Ideal candidates will have at minimum an Associates degree with 2+ years of Microsoft office experience. Candidates with a scientific background or degree will be considered first. Experience working in a scientific environment will be extremely helpful and candidates must possess impeccable communication skills as there will be daily interactions with study directors, department heads and sometimes clients.

Part time administrative assistant position (Arlington)

2009-12-21T15:06:19-05:00

Busy Real Estate Appraisal firm seeks a part-time administrative assistant with strong proofreading and Microsoft Office Skills. The following are some of the job responsibilities:

New Jobs
Database Entry
Tracking job progression
Filing

Reports
Proofreading, editing and formatting
Transferring file format to PDF

Administrative
Answering telephone / customer service
Maintaining stock of and ordering office supplies
Performing back up of server
Light Bookkeeping (Must have experience with Quickbooks and Microsoft Excel)

We are looking for a motivated, reliable team player with an exceptional work ethic to work approximately 20 hours per week. Hours can be flexible (between 8am and 6pm). Candidate must possess strong reading, writing and formatting skills.

Please forward cover letter, resume and salary requirements to: grignan5@yahoo.com

Electronic Marketing (South Shore)

2009-12-21T15:02:13-05:00

Responsibilities

� Create and maintain landing pages, constantly update content, consistently optimize the site for search engines, and make EquipNet.com the thought leader in our industry
� Manage and execute critical search engine optimization efforts
� Integrate our email campaigns into our inbound marketing strategy
� Maintain Google Adwords/Other PPC activity
� Coordinate the placement of all electronic and traditional advertising; banner ads, storefronts, print ads
� Utilize various vendors and sources for reporting on success, including HubSpot, VisiStat, and SilverPop
� Coordinate other electronic media efforts

Requirements
� Three years experience in inbound marketing design and implementation. This position is perfect for tomorrow�s superstar, a hungry go-getter looking to take the next step.
� Heavy experience with blog writing, Twitter, LinkedIn, Delicious and other social media
� Experience with HubSpot a big plus
� Experience with VisiStat and SilverPop a plus
� Must be able to work in concert with both our existing internal IT department, our designer, our writer as well as outside vendors understanding the implication of design and content on the backend of a web site
� Experience in an e-commerce environment.
� Ability to think creatively, but be technically proficient
� Roll up your sleeves attitude � A STRONG WORK ETHIC

Tax Preparer/ Free Tax School! (Metrowest)

2009-12-21T15:00:46-05:00

Tax Preparer needed for Liberty Tax Service!! (MetroWest)

Free Tax School
-Earn extra income after taking course!
-Flexible Schedule; convenient locations!
Register Now!
Courses start January 4th

Call (508)879-1660

Part Time Personal Assistant - Office work, errands, etc. (Harvard Square, Cambridge)

2009-12-21T14:49:26-05:00

Looking for a part time assistant to work for a high powered real estate developer and his executive assistant. Along with being a very flexible, self motivated individual, we are looking for someone to work approximately (there is a little flexibility with this) 3 half days per week, ideally this would be 1pm to 5pm Monday, Wednesday, and Friday.

Candidate should include, but not limited to the following:
- Drive (does not have to own a car, but must drive)
- Be responsible and dependable
- Be very flexible
- Be knowledgeable of Microsoft office
- Be able to work approximately 3 half days per work week

Job includes, but not limited to the following:
- Reporting to both the CEO and his executive assistant
- Running errands (dry-cleaning, shopping, etc.)
- Assisting in keeping his properties in order (purchasing and shipping items to various properties in and out of the US)
- Daily office tasks (faxing, emailing, making phone calls)
- Organizing parties
- Drive the boss to and from meetings, to the airport, etc.

Candidate must have a "CAN DO!" attitude, be laid back, unflappable, and have the ability to juggle a number of tasks at one time. Please send resume and references.

Client Services SpecialistMortgage Experience Preferred (Woburn, MA)

2009-12-21T13:59:49-05:00

POSITION: Client Services Specialist

COMPANY:
LoyaltyExpress is a marketing services firm dedicated to the mortgage industry. We are breaking the mold of traditional CRM solutions by integrating a �software-as-a-service� with world-class digital printing, e-mail, and fulfillment systems. LoyaltyExpress attributes its success and rapid growth to its ability to attract and retain talented employees and satisfied clients nationwide. The work environment is fast-paced. We are looking for someone who likes challenges, is a self-starter, and is looking to work in a fast-paced environment that is growing aggressively. If you are not committed to a start-up atmosphere that involves a lot of work and sweat, DO NOT apply. We work hard, learn a lot, and share great senses of humor.

JOB DESCRIPTION:

Summary:
The Client Services Specialist non-exempt position is responsible for handling all inbound service requests for a national client base as well as performing outbound client calls. You will need to be proficient in our web-based applications as well as the processes of our services and products. You will assist our production team with fulfillment of products. Future growth could lead to an inside sales position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
� Diagnose and resolve customer issues via phone and e-mail.
� Perform outbound sales calls to existing clients.
� Record all issues and communications in software program.
� Establish, maintain, and update files, databases, records, and/or other documents and spreadsheets.
� Ability to create, compose, and edit written materials.
� Coordinate overall account registration process for clients.
� Work closely with Operations on customer set-up and order resolutions.
� Work closely with clients to solve problems, support their needs, and up-sell.
� Provide excellent customer service in a timely manner.
� Stuff mailings and package gifts for shipment.
� Other duties as assigned.

EXPERIENCE
� Minimum of 1 year working in a professional business setting.
� Proficient in the use of MS Office with emphasis on Excel.
� Possess strong relationship building skills.
� Ability to multitask and solve problems.
� Strong communication, interpersonal, and organization skills.
� Ability to work well as a part of a team and independently.
� Ability to interact professionally with various levels of clients.

EDUCATION
� College Degree preferred.

Receptionist (Franklin, MA)

2009-12-21T13:44:43-05:00

Receptionist needed part-time or full-time based on candidate.

Educational Travel Program Internship (Downtown Crossing, Boston MA)

2009-12-21T13:38:24-05:00

Status: Part-time or Full-time, in exchange for college credit
Reports to: Program Manager or Director

Hoping to enhance your analytical-thinking and task management skills in a fast-paced, high volume internship? Have you always dreamed of working in a company that makes a positive impact in people�s lives? Exploritas is the premier provider of international and domestic educational travel programs for the mature travel market. Check us out at http://exploritas.org.

Exploritas offers spring internships for applicants in their junior or senior year at an accredited college or university. An internship at Exploritas is a great way to fulfill your college internship requirements, receive academic credit, obtain on-the-job experience, build your resume, and be introduced to potential networking opportunities in your field of interest.

Position Summary:
The Educational Travel Program Intern will assist with daily administrative projects related to program development, maintaining provider and program information in our systems, and helping to coordinate program details.

This position can accommodate as few as 10 and up to 40 hours per week, depending on the requirements of the internship program and/or availability of the student. Internships can start as early as January 11, 2010.

Requirements:
� Upperclassman in a college/university Bachelor�s Degree program
� Focused, accurate, productive work style; detail- and quality-driven
� Polished oral, written, phone, and email communication skills
� Computer literate including; word processing, spreadsheets, and databases
� GPA of 3.0 or higher preferred

Great for all business, education, and communication majors!

Qualified applicants- Please send a customized cover letter and resume to humanresources@exploritas.org. No calls, please. Thank you!

International Move Supervisor...Int'l Move Supervisor (Stoughton, MA)

2009-12-21T13:28:40-05:00

One of New England's leading interntional moving companies is looking for an international move supervisor to become part of the international team. Coordinating moves from all over the world, working with international agents, leading the other international move coordinators, and speaking to customers from all over the globe is a typical day in the workday of the international move coordinator.

Experience in the moving industry will help but is not mandatory. Send in your resume today.

Office Assistant (Boston)

2009-12-21T13:28:36-05:00

Downtown Boston law firm has an immediate need for an office assistant to help close case files between now and March 1, 2010. Some experience scanning and electronically filing documents required; prior experience within a legal office a plus. Flexible hours; opportunity to make your own schedule between 8am and 6pm, some weekend work may be required. Pay $10.00/hour

Please send resume and hours of availability to boston8283@yahoo.com

Thank you

Executive Administsrative Assistant - Office of the President (Beverly, MA)

2009-12-21T13:26:03-05:00

ENDICOTT COLLEGE
Endicott College is a Baccalaureate and Master�s degree granting institution located on the North Shore of Massachusetts. Endicott enrolls more than 2500 undergraduates and 2000 Masters and Professional Studies students.

EXECUTIVE ADMINISTRATIE ASSISTANT � OFFICE OF THE PRESIDENT OF THE COLLEGE � Highly responsible and organized individual. Visible position that provides support for the President, and Secretary to the Board of Trustees. Accurately maintains the President�s calendar and performs complex administrative procedures. Exhibits a high degree of professionalism and confidentiality. Identifies problems and implements solutions under the direction of the President. Organizes meetings and conferences. Screens President�s telephone calls and greets visitors. Performs routine clerical activities such as word processing, emailing, copying and filing. Oversees the daily functioning of the President�s Office. A Bachelor Degree is required with a Master degree preferred. Must have five or more years of Executive Administrative experience. Must exhibit tact, diplomacy and good judgment and thrive under occasional pressure. Strong writing skills and computer skills are required. Must be able to work occasional weekends and evenings and be available for special functions as needed.

Please send a letter of application, resume and names and phone numbers of three references to: Human Resources, Endicott College, 376 Hale Street, Beverly, MA 01915.
FAX: (978) 927-0084. E-mail: skoso@endicott.edu AA/EOE

Administrative Assistant (North Billerica)

2009-12-21T13:25:33-05:00

We are a large, growing manufacturer seeking to fill a position recently vacated due to retirement. The successful candidate will have excellent proficiency with excel, word, power point and typing skills; be well organized and be comfortable managing multiple tasks and specific projects. Some sales and marketing experience preferred.

Responsibilities will include, but are not limited to updating monthly sales data, commissions and sales reforecasting; preparing quotes and managing quote files. Managing document control; preparing marketing materials, i.e. brochures, flyers, etc. Organizing and preparing the Company to participate in trade shows. Assist sales in lead preparation and follow-up. Also will assist the President and Management staff with other related duties.

If you enjoy a fast-paced, high-energy environment; possess a strong work ethic, good communication skills and common sense; forward your resume with salary history.

Dental Assistant (East Boston)

2009-12-21T12:44:45-05:00

Bilingual Spanish/English dental assistant needed for a busy East Boston office. Must be experienced and able to work well in a team environment. Bilingual a must!!! Please call John at 617 694-6383.

office assistant (chestnut hill)

2009-12-21T12:28:38-05:00

Part-time office assistant needed two days/week in religious school environment:
Sundays: 8:45am-12:15 pm
Tuesdays 3:15 pm-6:15 pm
General office work, must be adept at using microsoft word, excel, publisher programs- basic computer skills essential

Receptionist (Newton)

2009-12-21T11:42:50-05:00

We are seeking a receptionist for a contract opportunity at an investment firm in Newton. We need someone who will make a great impression as the first point of contact at this busy office. The receptionist will greet, welcome, and direct visitors appropriately, notify company personnel of visitor arrival and maintain the security and telecommunications system.

Duties:
* Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

* Directs visitors by maintaining employee and department directories; giving instructions.

* Maintains security by following procedures; monitoring logbook; issuing visitor badges.

* Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

* Maintains safe and clean reception area by complying with procedures, rules, and regulations.

* Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

* Contributes to team effort by accomplishing related results as needed (lunch setup, event coordination, etc.

Skills/Qualifications:

We are looking for someone with superb telephone and verbal communication skills. A high level of professionalism and customer focus is required for this role. The ideal candidate will have 2+ years of reception/ front office experience in a fast paced office environment.

This position is not T accessible and requires access to a vehicle.

Please submit resumes to jobs@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. Our fees are paid by our client companies, so services to candidates are completely free. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. If you are interested in other opportunities currently available through our firm please visit our website at www.psgstaffing.com.

Senior Administrator � Energy Resources (Boston)

2009-12-21T11:37:40-05:00

One of our clients has a need for a senior administrator to assist with implementing a new strategy for the federal stimulus funding that�s been allocated to both energy efficiency and renewable energy.

This is a rare chance for an individual that is passionate about green energy. It�s an opportunity to gain tremendous hands on experience in an exciting and up-and-coming industry. The position requires a minimum of 3 months commitment, but also has the possibility of being extended through the new year over the next 6 months for the right fit.

Responsibilities include:
- Direct support of 4 directors
- Taking initiative in a fast-paced & high-pressure environment
- Managing calendars including scheduling meetings, phone calls, and events
- Drafting letters in response to correspondence

The right candidate for this position should have at least 2+ years of administrative experience in a support role. Ideally, the candidate should also have an interest in green energy, although this is not required.

If interested in learning more about this position or you would like to apply, please send your resume to jobs@psgstaffing.com.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Government Contracts Professional with Entrepreneurial Spirit (Cambridge)

2009-12-21T11:23:37-05:00

Icosystem Corporation (http://www.icosystem.com) is a successful small business with world-class expertise in solving complex business and technology problems for leading organizations worldwide. Our work combines cutting-edge scientific research and applied projects for corporate and Government clients. We have a friendly, fast-paced, intellectually stimulating work environment, and a strong entrepreneurial spirit. We offer a compensation package that combines competitive market rates and a unique benefits package. We are not your average consulting firm.

We are seeking a Governments Contracts Professional to help manage our growing volume of Government contracts. The ideal candidate has significant hands-on experience with all aspects of Government contracting, including proposal preparation, pre- and post-award activities, and management of other relevant activities. The position also offers the opportunity to become involved with private-sector contracts, as well as the potential for other activities based on the combination of our needs, and the candidate�s skills and desires.
The position requires significant self-initiative and the ability to manage a variety of tasks while interacting with technical, administrative and executive members of the staff.

ACTIVITIES
� Assist in identification, development and implementation of contracting policies and procedures
� Maintain ORCA, DUNS and other required company information up to date
� Help with preparation, review and submission of proposals, including formatting, budgets, timelines etc.
� Review and prepare other contract-related documents, including Teaming agreements, NDAs, SOWs and Subcontract agreements.
� Manage DCAA interactions including rate approvals and audits
� Help us get on one or more GSA schedules
� Prepare, organize and maintain contract records and other documentation of contract performance and compliance
� Scan FedBizOpps and other sources of solicitations
� Serve as a subject matter expert to management and execution teams in managing contract compliance (including costs, reporting and deliverables)
� Interact with contracting officials from government, prime contractors and subcontractors
� Work with internal teams to make sure all required post-award reports are prepared and filed in a timely fashion
� Perform contract close-out activities
� Provide contractual guidance to business team in preparation of proposals
� Keep management appropriately apprised of activities and issues

SKILLS AND ABILITIES
� Extensive experience with government contracting from proposal development through contract close-out
� Familiarity with FAR/DFAR and other relevant regulations
� Solid understanding of direct and indirect rate build-ups and experience supporting DCAA audits
� Familiarity with CPFF, FFP and T&M contract types and contract vehicle types
� General understanding of corporate financial issues and profit/loss implications
� Ability to work independently, seeking support when needed
� Ability to communicate effectively with a variety of individuals internally and externally
� Strong organizational skills and attention to detail
� Excellent written and oral communication skills a plus

QUALIFICATIONS
� BA/BS in Business Management or related field and/or equivalent experience
� A minimum of 5 years of experience with government contracting with demonstrated comprehensive knowledge (will consider candidates at any level of seniority)
� Advanced knowledge of Microsoft Excel, strong familiarity with Word and PowerPoint
� Familiarity with project management software and Gantt charts desirable
� Experience with online proposal submission
� Experience getting on a GSA schedule

If you believe that your skills, qualifications and interests are a good match for this position, please send your resume and cover letter to contracting@icosystem.com.
The position is based in Cambridge, Massachusetts and requires existing US working authorization.

Office Manager/Bookkeeper (Topsfield, MA)

2009-12-21T11:09:56-05:00

Here we Grow again!
North shore manufacturer/installer of high performance �Green� coatings is seeking a qualified candidate for the position of Office Manager/Bookkeeper.

We are seeking a highly motivated individual with an outgoing personality capable of representing our eco-friendly products company to our clients and vendors. Your ability to multi-task with strong attention to detail and conscientious demeanor will help ensure the success of this start up organization.

The successful candidate will possess expert knowledge of QuickBooks and light computer support is required. Experience in the construction industry is desired.

Responsibilities will include:

-Daily bookkeeping including A/R, A/P, G/L, QuickBooks.
-Day to day office duties
-Check voice mails and faxes and respond accordingly
-Re-organize office infrastructure including filing and documentation
-Assist with proposals and correspondence
-Field incoming phone calls and respond accordingly
-Maintain office equipment ( fax, copiers, printers) making sure they are loaded with paper, toner, etc.
-Produce daily inventory reports/updates
-Produce daily A/R reports
-Daily interaction with Sales and Operations
-Printing and cataloguing job bid invitations
-Make collections calls as required
-Maintain office supply levels
-Put together Power Point and sales packages.
-Miscellaneous duties as required

Experience with Microsoft Office including Excel required.
Expert with QuickBooks.
Experience working for a General or Sub-Contractor also a big plus.

Please send resumes to surcoat@gmail.com

Sales/Trading Assistant 2-5yrs.-Prestigious Fin. Services Firm (Boston)

2009-12-21T11:02:15-05:00

Seeking a Sales/Trading Assistant who is motivated, hardworking, and driven!!

Job Description:
Provides administrative marketing support to Trading team with minimal supervision and some guidance. Interacts with the Trading team on a regular basis to meet demands of the territory. Coordinates all administrative marketing opportunities in territory such as prospecting mailers, correspondence, reports and presentations to support and promote individual business unit needs. Utilizes internal database to develop reports. Has a general understanding of the business, products and literature and assists with sales & marketing and business management strategies for territory. Understands our client�s policies and goals. Requires a high level of confidence, excellent communication skills, strong Microsoft Office software knowledge, and 2 to 5 years of prior related experience. Bachelor Degree is preferred.

Key Skills:
� Organizational
� Time Management
� Multitasking
� Grammatical and Writing Skills

Requirements:
Bachelors Degree
2-5 yrs administrative experience out of Financial Services

**Interested candidates should email their resumes in Word format to this job posting**

medical secretary, office manager (Brighton, MA)

2009-12-21T10:52:10-05:00

medical secretary/office manager. part time or full time depending on interest. Surgeon/s need secretary to help with managing schedule, preapproval/scheduling for office visits and booking surgeries, etc., Experience preferred, pay rate negotiable, immediate availability. Call 617-653-6791

Executive Assistant, Senior Vice President Human Resources (Boston)

2009-12-21T10:34:14-05:00

We have an open position within our Boston office for a candidate that is looking to work in a dynamic, fast-paced, and project-based department. This position is a permanent full-time position and will be working along side our Human Resources team supporting the organization in a global capacity. This position will support the Senior Vice President of Human Resources

Duties include (but not limited to):

Diligent coverage of telephone lines
Building relationships with internal and external constituents to leverage the time of others
Calendar management
Coordination of meetings
Coordinating New Hire processes
Preparation of presentation materials and maintaining internal databases
Handling of daily mail, maintaining file systems, managing expense reporting
Memos, correspondence, other documents
Work with vendors, managers, and internal staff to coordinate several aspects departmental needs at once

Requirements:
Able to interact with internal staff
Strong communication skills and organizational skills
6-month to five years of administrative experience in a fast-paced environment, ideally within a Human Resources capacity
MS Office skills

This is a permanent full-time position that is salaried with full benefits and a bonus.

PART-TIME DISPATCH (Wakefield)

2009-12-21T10:11:17-05:00

Energetic individual to work busy dispatch office. Duties include scheduling, customer service, coordinating field work and supporting the field crew. Hours Mon-Fri 11:30am-5:30pm . Please email mrafter@commtank.com

Guidance Counselor Outreach Specialist (Needham, MA)

2009-12-21T09:46:29-05:00

PlatformQ is a producer of online conferences and events in the education, energy & environment and healthcare markets. One of our events, CollegeWeekLive (http://www.CollegeWeekLive.com), is the world's largest and most successful college fair and it meets entirely online, several times a year. With hundreds of colleges and universities exhibiting and hundreds of thousands of registrants, CollegeWeekLive revolutionizes college admissions, making the process easier and more cost-effective by bringing students, parents, counselors and colleges together online, overcoming cost and distance. CollegeWeekLive is free to attend and has been featured in national and major market media, such as on ABC News, Fox, CBS, USA Today and the International Herald Tribune.
We are interested in adding to our CollegeWeekLive marketing team. While this is a temporary telemarketing position, the company is growing quickly and employees who are successful will be considered for future full-time openings.
RESPONSIBILITIES
Reporting to the VP of Marketing within a corporate environment, implement an ambitious plan to educate guidance counselors about CollegeWeekLive and achieve or exceed goals.
Responsibilities include:
� Make outbound calls to educate high school guidance counselors about CollegeWeekLive.
� Follow-up on phone contact made with email.
� Follow-up on phone contact made with a mailing of materials.
� Continue follow-up phone calls to a contact until reached.
� Maintain an accurate record of work in a customer database with updates, corrections and notes.
Must be able to communicate well, speak clearly and maintain a record of work in either Salesforce or Microsoft Excel. Candidate must possess the ability to feel confident in talking via telephone to high school administrators. A successful candidate will be able to relate to guidance counselors� likes, lifestyles, and sensibilities. Experience working with web products in a professional capacity is preferred; general tech-savvy is required. Ideal candidate has direct experience as a high school or college admissions counselor or current or past telemarketing, customer outreach, customer service, or business development experience. Training is provided.
QUALIFICATIONS
� Strong verbal and written communication skills
� Strong ability to organize and coordinate multiple tasks and communicate information in a timely fashion
� Fluency with Microsoft Word and Excel
� Experience with Salesforce or other CRM database application strongly preferred
� Familiar with or ability to successfully manage a contact database and schedule follow-up calls
� Ability to work effectively and in a positive way with individuals within and across teams
� Open to feedback and on-going self development
� Bachelors degree in Business, Marketing, or equivalent experience
� Experience with html and email or web page design a plus
Location: Needham, MA. Accessible by commuter rail.
Contract position January 11th through March 26th, 2010
Email: sbianchi@platformq.com with your resume. Please put Guidance Counselor Outreach in SUBJECT line.

Assistant Account Director (Hanover)

2009-12-21T09:12:56-05:00

About PNM
Peach New Media is a rapidly growing professional service organization specializing in live webcasts, webinars, online continuing education, and conference recording. Our clients include trade associations, for-profit education providers and meeting planners. We are currently seeking an Assistant Account Director in our Hanover, MA office.

Position Overview
An Assistant Account Director (AAD) will help the Account Directors (AD) in their day to day operations. The AAD will establish a relationship with the client so to support the client when the AD is unavailable. This position has the potential to move into the Account Director position.

Job Responsibilities
1. Assist in the management of client programs which may include, but is not limited to webinars, webcasts, conference recordings, podcasts, and continuing education.
2. Emcee/moderate webinars
3. Schedule and conduct speaker training sessions and client dry-runs
4. Manage webinar audio console and internet audio/video broadcasts
5. Assist with presentation material preparation
6. Prepare Pre-Event QA Checklists to ensure quality
7. Prepare surveys for each event
8. Prepare and send out event marketing, notifications and follow-ups
9. Troubleshoot technology issues related to events
10. Manage providers� ecommerce and marketing portal content and all activity
11. Manage clients� online learning portal, knowledge community dashboards, ecommerce and marketing portal content to ensure optimal user-friendly experience for end-users, and that all client goals are accomplished.
12. Manage client implementation and ongoing enhancements with web development team.
13. Communicate and assist User Support Team and QA to ensure end users receive top quality service.
14. Encourage growth of partnership - through new content, new products and new or improved marketing ideas and strategies

Minimum Job Requirements
- Energetic, enthusiastic, customer service aptitude a must!
- Availability to work M-F (Full Time)
- Excellent written and verbal communication skills
- Above average technical aptitude, including strong computer and internet skills
- Project management skills and ability to juggle multiple priorities

Compensation
- Starting Salary: $30-35k per year with growth potential
- Eligibility for complete benefit package, including: PTO, Paid Holidays, Medical, Dental & Vision Insurance, and more

To apply, you must follow these instructions
Applicants that fail to follow instructions or meet minimum job requirements will not be considered
1. Email Cover Letter & Resume to: tkerwin@peachnewmedia.com
2. Use "AAD Position" as your email subject line

entry level office job available. Pay is $10/hour (brockton)

2009-12-21T09:04:02-05:00

We have an entry level bookkeeping job available in our small accounting office. Some of the duties the individual may be asked to perform include data entry, processing payrolls, answering phones, filing, copying and other administrative duties. Experience preferred but not essential. Office hours are Mon-Fri, 9am-5pm.

Commercial Real Estate Firm looking for Office Assistant (Boston)

2009-12-21T08:59:05-05:00

A commercial real estate firm is looking for a professional eager to grow with the firm. They are in need of a personable, organized worker to maintain the front-line support for the organization. This temp-to-perm opportunity is a great way to learn the ins and outs of the real estate industry. Be prepared to be challenged with multitasking, problem solving, and intriguing projects in both team and individual settings.

This position requires a Bachelor's degree and familiarity with Microsoft Office programs. Current residence in the Boston area and immediate availability is also required.

Sound like a fit for you? Send a resume as an attached Word document to jobs@psgstaffing.com.

All PSG postings are either actual positions we had available at the time of posting and/or are representative of the positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year. Chances are good that we can help you, too!

Alumni Relations Office Assistant (Boston)

2009-12-21T08:57:14-05:00

Our client, a renowned Boston area college, is seeking an administrative professional to join their Alumni Relations office. This position is ideal for anyone pursuing in a career in higher education, or those with administrative backgrounds who would enjoy working in a college setting.

Working under the Director of Alumni Relations, the ideal candidate will have a Bachelor�s Degree and 1-3 years post college experience as an administrative assistant or in a similar support role. Qualified applicants will also be proficient in Microsoft Word and familiar with MS Excel and PowerPoint. Daily tasks will include typing correspondence, faxing, photocopying, collating brochures and packets, and helping to manage incoming calls. The person who fills this position will also be given ad hoc projects to organize, such as making arrangements for special events. The admissions office is looking for someone enthusiastic and articulate who will represent the university well.

This is a temp to perm opportunity that our client is looking to fill immediately.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Shipping Specialist / Office Assistant (Newton Center)

2009-12-21T08:56:27-05:00

Shipping Specialist / Office Assistant

Thanks for reading our ad!

Our small Newton Center medical device company is looking to fill a newly created position. The demands of a growing, rapidly changing company now require a Shipping Specialist/Office Assistant will be responsible for scheduling, tracking, and reporting all shipments in and out of the building (snail mail, FedEx, UPS and other carriers, patient shipments, etc�). Additionally, he/she will have a host of other office duties (inventory and ordering of supplies, phone/receptionist duties, keeping common areas neat and clean, working with the landlord, implementing emergency preparedness plans, etc.).

Accordingly, this position will be very fast-paced and quite demanding, which means you need to be fast on your feet, both physically and mentally.

Because you will interact with everyone in the company plus patients, physicians, outside vendors and others, you must be able to always keep your cool and be diplomatic, all while keeping up with the details, thinking ahead and taking care of business�please keep that very much in mind before you respond. If you aren�t that type of person, this is not the job for you.

Experience / Education Needed

-3+ years of office experience: you�ve got to be familiar with, and very capable of efficiently working in, a fast-paced, small-company office environment (there are distinct differences between small and large companies)
-BA degree required

Specific Skills

-Shipping/Receiving: you must have experience tracking, sending and handling delivery exceptions on FedEx or other carrier packages and have been accountable for all incoming & outgoing mail and packages. You will be ultimately responsible for making sure those outgoing shipments packages actually get out
-Purchase Orders: you must have experience correlating purchase orders to the products being delivered. We do not receive many shipments daily, but they must all be properly accounted for
-Phone and Interpersonal Skills: you will be speaking with customers and vendors and coordinating the resolution of delivery exceptions with company employees, so excellent interpersonal skills are a must
-Excellent Time Management Skills: there will be many trains on the tracks at all times, so being able to effectively prioritize and manage your time is critical
-Office Management: the candidate must have demonstrated experience being the �point person� and �problem solver� in an office setting. You�ll get the copiers up and running again when they jam, keep supplies inventories ordered and on hand, greet guests, oversee and maintain office cleanliness, schedule repairs with the landlord, organize �all team� activities, follow processes and procedures, etc.
-Superb Technical Skills: computer skills and software skills are tremendously helpful, as well as experience with VOIP systems

Additional Attributes:

-Ethical: we are an extremely ethical business and always take the high road, and we want those joining us to be cut from the same cloth
-Respectful: the person in this position will interact with all levels within the company and outside the company, which means you must convey respect to everyone
-Self-Starter and Self-Motivated: we fully expect this person to quickly get up to speed and continually progress. We will provide feedback and guidance, but the candidate needs to pull the train, not come along for the ride
-Reliable: this will be an extremely important position here, and we need to be able to consistently count on this individual�s reliability at every turn and in every situation
-Honest: need we say more?
-Smart: you need to be very smart, able to quickly pick up things up, as well as expand and challenge existing strategies and tactics
-Willingness to Suppress Your Ego: you�ve got to be comfortable receiving feedback and direction, and having a big ego work against that
-Mature: we expect all of our employees, you included, to be mature in their actions and attitudes

About Our Company

The equipment we manufacture and distribute nationwide, which is patented and FDA approved, profoundly affects patients� lives. For example, many of our patients have diabetic wounds heading to amputation but, with use of our equipment, their limb can very often be salvaged. As another illustration, women with serious post-breast cancer lymphedema almost always see extremely rapid reduction in their symptoms after using our equipment only a short time.

Clinical outcomes with our equipment for the array of peripheral vascular conditions are consistently excellent, if not stunning. We also take the high road all the time. Patients come first, and we do things honestly and ethically. It�s the best way to do business.

Most recently, we began using our equipment for Sports Medicine and just developed a new model for sports-related situations: post-workout, post-surgery and post-injury. More than a dozen pro and championship college teams and the military (Navy SEALS) are now using our sports medicine unit and are getting extraordinary clinical results.

We have wonderful, supportive professionals here and the atmosphere is quiet, extremely cooperative, high-volume and pretty fast-paced. So, there is simply no room for unpleasant, unproductive people. As above, if you have ego problems or are passive-aggressive, please spare us!

Our staff includes nurses plus operations and documentation specialists, engineers and others. Additionally, our company president is a woman physician who is also a PhD engineer. We are very, very respectful of each other and uninterested in one-upmanship. All of us work here to add real value and because we are doing very important things. That has to be your agenda, too.

We are also doing clinical research to expand the use of our equipment to other diagnoses. In fact, we believe we can change the entire medical approach to peripheral vascular diseases----actually shift the paradigm. In other words, we are doing seriously interesting, exciting things! Additionally, our company goal--something we always strive for--is to far exceed customer expectations.

Confidentiality

Confidentiality is a way of life here--both because we are a private company and because we adhere to strict Federal privacy guidelines applicable to the healthcare industry. So, in addition to being skilled and honest, you must be able to keep things to yourself. (Like the Las Vegas ads, what happens here stays here.)

Salary and Benefits

We respect the people we work with, pay competitively, and offer some very nice benefits:

-Harvard Pilgrim HMO policy with drug and vision coverage--fully paid
-Delta Dental--fully paid
-a total of six weeks Paid Time Off (PTO)

Our extremely pleasant offices, in a park-like setting with free parking, are walking distance to the Newton Center T stop and to Boston College. You�ll find all your colleagues here very friendly, very encouraging and accommodating, and you�ll have a chance to make a truly valuable, even unique, contribution to medical care.

The position is full-time, hourly, non-exempt, Monday through Friday, office-based, and available immediately.

Please reply to sigmaboston@yahoo.com. Your response MUST include both a detailed resume with full contact information AND a thoughtful letter that really speak to us--use the opportunity to explain what your resume doesn�t, and why you think you are that special person for this job. Resumes unaccompanied by a substantive letter will not be considered. If what we read even comes close to the professional we are looking for, we�ll be in touch.

Once again, thanks for your interest!

Assistant Office Manager (Healthcare)

2009-12-21T08:54:37-05:00

Assistant Office Manager (Healthcare)

This is an incredible opportunity for an entry level candidate. We are looking for an Assistant Office Manager who is interested in eventually moving up into an Office Manager role. A recent college graduate with an interest in healthcare or someone with office support experience within a medical setting will be a good fit for this position. One of the main duties will be opening up the office; pulling files for clinicians and preparing the office for the day. The Assistant Office Manager will transfer calls to clinicians, manage the day's schedule and prepare all paperwork. This person will also be working on projects such as verifying co-pay and insurance information.

The right candidate will think outside the box in order to provide solutions to issues as they come up. The Assistant Office Manager will also need to be a decisive, independent worker. This is a contract position that has a very strong possibility of becoming permanent for the right candidate. Immediate availability is required. The most important requirement for this role is the ability to learn and pick up things quickly and a desire to gain new responsibilities.

Please submit your resume to: info@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Front desk associate PT practice (south shore)

2009-12-21T08:14:08-05:00

Private Physical Therapy practice is seeking mature, experienced front desk associate for 10-15 hrs afternoon/evening hours. Must have experience as a medical secretary interacting with patients and completing tasks in a timely manner, processing referrals, scheduling patients, contacting PCPs and insurance companies. Knowledge of Medical Manager a plus. Must be professional, courteous, punctual. Please fax resume to 857-350-4700.

Administrative Assistant

2009-12-21T07:45:13-05:00

Administrative Assistant

About the Job
The Administrative Assistant will work both independently and with a team under the supervision of the Executive Assistant; drafts documents, reports, and completes projects as directed e.g. collettion of donations.

Essential Duties and Responsibilities:

Performs word processing and desktop publishing to include presentations, spreadsheets and graphs; transcribe information of a technical and/or sensitive nature; may be required to take meeting and/or conference call minutes. Screens calls and routes correspondence to appropriate personnel; brings issues to the attention of the Executive Assistant. Actively promotes and ensures clear communication within the department and facilitates inter-departmental communication. Maintains planning calendars and works with division management to formulate data for reports. May be required to perform other related duties as required and/or assigned.

please send your resume via email to :dianasalas0@aol.com for more informations and immediate consideration.

data entry (Brockton, MA)

2009-12-20T15:37:23-05:00

Part-Time Data entry for major independent Retailer. 8-12 hours/wk. Must be able to work on Tuesdays. Data entry includes: Purchase orders, Receiving reports and register reconciliation. Must have a working knowledge of Windows based programs and exel worksheets. Some filing is required. Competative hourly rate. Flexability concerning other hours beyond Tuesday. Position is available immediately.

Medical Secretary needed 25-30 hours for busy physician (Natick, MA)

2009-12-20T08:19:51-05:00

Medical Secretary needed for busy physician part-time 25-30 hours a week. Must have experience as a medical secretary, in the medical field, interacting with patients and be experienced at multitasking in an office setting. Must have excellent references and a resume that you can forward. Previous experience in the MEDICAL FIELD IS A MUST. You must have experience with patient scheduling, answering busy phones, greeting etc. Must speak fluent English and be responsible and punctual. This is a wonderful office environment to work in. Please email with short statement and resume.

Mortgage Loan Administrive Assistant P/T (Tewksbury MA )

2009-12-19T11:32:27-05:00

Fast paced busy office needs P/T Permanent Mortgage Loan Administrative Assistant

Management of Loan files Set-up & submissions, timeline tracking, database management and marketing. Familiar with mortgage loan submissions, checking files for accuracy, required client documents, signatures, acceptable bank and income documents, database management, client mailings and client contact to collect required paperwork. Must have good analytical abilities and like to work directly with clients. Preparing system reports and sending out monthly client mailings. Must have Project management experience, ability to track and meet timelines a must.

Proficient computer skills required including; Microsoft Office, Mail Merge and Labels, general knowledge of mortgage loan software Encompass preferred. and database management is required. Detail oriented a must, ability to work efficiently at a fast pace. Must be able to prioritize, manage projects independently and meet deadlines.

20-25 hours per week, pay $18+ per hour based upon experience. Experienced Candidates Only the right candidate will have a minimum of 2 years experience in the mortgage industry, must have skills in the areas outlined.

Office/Bookkeeping Clerk (Brookline)

2009-12-19T11:07:57-05:00

Expanding medical practice in Brookline seeks part-time or full-time office/bookkeeping clerk to work with accountant. Individual's primary resposibility is filing duties and general office duties. Other responsibilities include organizing invoices, bills and communicating with venders, general office work, along with special projects as they arise. Bookeeping experience not necessary. Data entry skills helpfull. Must be flexible and available to work weekends. Specific qualifications and expectations include the following:

-Thorough understanding and willingness to spend a majority of time filing
- Basic Word and Excel computer skills
- Available to work flexible hours during the week AND weekends
- Excellent communication skills
- Willingness to learn bookkeeping
- Local candidates in Brookline encouraged to apply

Please submit cover letter, resume and salary requirements for immediate consideration.

Dental office, front Desk Staff (Framingham, MA)

2009-12-18T20:14:06-05:00

Looking immediately to fill in a part/full-time position as a front office staff in this dental Office.
Preferably one with some (or more) experience in dental offiice, front desk setting.
Please check our website for more info about the office: www.nobscotdentalcare.com

Please e-mail your resumes (nobscotdentalcare@yahoo.com)

Accounting & Office Manager at CitySquares.com (South End, Boston, MA)

2009-12-18T18:48:24-05:00

Full Time Accounting & Office Manager Position at CitySquares Online, Inc.

CitySquares Online, Inc., a growing Internet company in Boston�s South End, is seeking an experienced, youthful, energetic administrative professional to support the CEO and the company managing the administration of day-to-day office matters as well as representing the company in a professional manner with customers, vendors, investors, and partners. The Office Manager will interact with all personnel within the organization, requiring a high level of tact, diplomacy, discretion and good judgment, as well as a fun-loving attitude and proactive attitude. Applicants must have strong accounting skills to be considered for this position and Quickbooks experience is a must.

Responsibilities

The work will be varied but will include:

Handling day to day Accounts Receivable and Accounts Payable with QuickBooks and Zuora
Working closely with the company's CFO on financial reporting, cash flow reports, and supporting the CFO as needed.
Organizing mail, filing, records, and billing
Buying office supplies
Supporting the CEO scheduling meetings, booking travel, answering phones and email
Assisting sales and customer support team with administrative duties
Preparing reports and presentations
Assisting customers and provisioning customer orders
Other duties based on skills and experience

Experience and Requirements

*Must have strong and proven experience and expertise working with Quickbooks, A/R. A/P, and financial reporting.
Must demonstrate success in prior work, or relevant studies or extra-curricular activities.
Enthusiastic, personable, pleasant, fun-loving
Demonstrating a high degree of professionalism in speech, manner, and appearance, with confident personality and poise
Self-motivated, team player with can-do attitude
Demonstrated success in prior work, studies or extra-curricular activities
Ability to stay organized and keep others that way, detail oriented
Capable of communicating and working effectively with senior management and senior executives at key business partners or customers
Knowledge and comfort with technology and web delivered applications, high degree of skill with Microsoft Office and Quickbooks and the Internet
Experience in a start-up, financial or Internet company a major plus.

The company offers a fun and exciting work-environment and an opportunity to participate and grow in a small, fast growing company. Compensation based on experience. The position is full-time.

Minimum requirements

The ideal candidate has 2-3 years of administrative or related experience, and the capacity to work within a start-up environment. Advanced knowledge of Microsoft Word, PowerPoint, Excel, Outlook, QuickBooks required. Must possess excellent organization skills and have a high attention to detail with a desire to get the job completed accurately and in a timely manner. Must be self-motivated, have excellent interpersonal skills and the ability to build professional relationships. Ability to work independently and as an effective and engaged team member in a fast-paced environment and must be able to keep cool during high stress situations and deadlines. Strong initiative and follow through is essential.

Please see more details here.

Established and Growing Firm Seeks Administrative/Logistics Manager! (Burlington, MA)

2009-12-18T17:07:17-05:00

Administrative Responsibilities:
� Under direct supervision provides administrative support for several members of our Executive Team, including routine document preparation, file management, scheduling/arranging travel and ordering office supplies.
� In addition, performs basic editing/proofreading.
� Receives and refers visitors and telephone calls, responding to routine requests for information.
� Opens, sorts, prioritizes and distributes incoming communications.
� Calendar management, scheduling appointments, meeting preparation, screening calls, assisting in meetings planning domestically and internally, domestic and international travel arrangements, expense reports, arranging conference attendance, and high emphasis on project organizational skills.
� Candidate must be self-motivated, have excellent interpersonal skills and the ability to build professional relationships across functions and departments.
� They will also possess the ability to work independently and as an effective and engaged team member in a fast-paced environment.
� Must possess excellent organizational skills and have a high attention to detail with a desire to get the job completed accurately and in a timely manner.
� Project Management skills are a plus.
� Strong initiative and follow through is essential.

Sales, Purchasing and Logistics Responsibilities:
� Report to Management
� Prepare paperwork for shipments
� Work with the warehouse on any issues to ensure proper order management
� Prepare shipping documents and advise customer on delivery, schedule shipment
� Planning and forecasting inventory
� Process all internal purchases for inventory
� Place orders with vendors for Corporate Manufacturing
� Inventory/cycle counts transactions
� Analyze/approve freight bills and process blanket orders
� Responsible for managing third party warehouse
� Review Direct Customer Systems Orders
� Review purchase orders for systems to insure correct terms for all orders

Job Requirements
� Bachelor's Degree in business or related field a must.
� MBA and other industrial certifications a plus.
� 10+ years experience in order administration, operation and distribution methods.
� Experience with Oracle � MUST!
� Supervisory experience a must

Growth Oriented Admin to 48K (Boston, MA)

2009-12-18T17:07:01-05:00

Stable and successful downtown Boston investment firm is looking to hire an admin for their Private Clients Group. Need someone proactive, driven and organized. Comfortable scheduling travel arrangements (both domestic and international) and also need strong calendar management skills. The firm is very client driven and team-oriented, so you need to be customer focused and great with people. Company offers growth from within, please apply today.

Front Desk Office Assistant (Downtown Boston)

2009-12-18T16:42:11-05:00

Big Brothers Big Sisters of Massachusetts Bay has an opening for a short term, temporary Office Assistant. This position is the first to interact with the public on the phone and greeting guests in a fast-paced office environment. In addition to the critical front desk responsibilities, the Office Assistant will also assist the Manager of Operations with daily office functions and facilities maintenance.

Responsibilities Include:
Providing excellent front desk phone and guest customer service, processing mail and purchase orders, assisting with facilities maintenance, and assisting other departments with administrative projects as needed.

Required Skills and Abilities: Prior receptionist or office assistant experience required; a high level of professionalism especially relating to phone skills; ability to prioritize and multi-task; customer focused; computer skills are necessary and must be familiar with Microsoft Office programs; accounts payable experience is also helpful; a positive attitude is essential.

This position is a contract position and will be available for approximately three months.

Please send resume and cover letter to Office Assistant Search Committee, at the agency's Boston address or to careers@bbbsmb.org. Please place Office Asst and CRAIGSLIST in the e-mail header. No phone calls, please. We will contact only candidates selected for further review.

Office Assistant Search Committee
Big Brothers Big Sisters of Massachusetts Bay
75 Federal Street, 8th Floor
Boston, MA 02110
fax: 617-542-8855
www.bbbsmb.org

Office Assistant / Receptionist (Boston, MA)

2009-12-18T16:34:32-05:00

Artisent, Inc. is a diverse industrial design and engineering firm located in downtown Boston. Recent efforts include helmets for hockey, football, lacrosse, and military applications; medical devices; and product web page development and implementation. Our small multi-disciplinary team of engineers, industrial designers, and model shop personnel seek an office assistant to provide administrative and organizational support to our firm�s executive team and individual staff members.

Job Description:
- Provide direct daily support to the firm�s president regarding appointments, clients, and other time sensitive requirements
- Provide administrative support to the staff as required
- Coordinate and track incoming and outgoing packages and deliveries
- Order and maintain all general office supply requirements
- Manage general organization of the office, office equipment, and software
- Research and coordinate travel requirements for office staff and clients
- Maintain the paper filing system and server filing system
- Maintain and de-conflict the office�s electronic calendar
- Coordinate with building management on any building issues
- Review and distribute incoming mail

Job Requirements:
- Four-year college degree preferred
- At least two years of relevant office experience
- Proficiency in MS Office software
- Must be articulate, organized, and detail oriented
- Must be proactive and a self-starter

Client Services Representative late shift (Noon-9pm) (Financial District, Downtown Boston)

2009-12-18T16:31:12-05:00

Position Description

� Busy inbound call environment
� Answer customers� inquiries and issues regarding account maintenance, discrepancies in billing, funding, service, etc.
� Maintain existing client relationships by providing exemplary customer service, product knowledge, empathy and professionalism.
� Coordinate necessary processing changes needed for customers such as bank changes, correcting records and adjusting errors.
� Follow up and respond to customers by providing information within specific time frames.

Position Requirements

� College Diploma required
� Effective communication and writing skills
� Ability to conduct basic math calculations frequently (multiplication, division, addition, subtraction, etc.)
� Proficiency with Windows 2000, MS Office and overall internet navigation
� Patience with customers
� Detail oriented with superior follow- through
� Self- motivated, determined, and professional demeanor
� Strong interpersonal skills
� Team player who takes direction well

About Merchant Warehouse

Merchant Warehouse leads the Credit Card Processing Industry. We were the first company to sell credit processing equipment and services online and have continued to innovate ever since. We are located in downtown Boston�s Financial District, with easy access to public transportation. We currently employ over 150 people and will be growing rapidly in the next several years. We are an equal opportunity employer and look to build our company around great people.

If you are interested, please send your resume and cover letter to Merchant Warehouse at the above email address. We appreciate your interest!

Claims Processor to $13/Hr � Temp Role in Cambridge!!

2009-12-18T16:26:10-05:00

Two month temporary assignment with a thriving Cambridge Company!! Our client is looking for a Claims Processor who has healthcare experience and has previously processed HFCA CMS 1500 and UB claims. Hours for this position are 8:30am � 5pm. This role will be responsible for processing paper claim forms; completing data entry; ensuring the accuracy and authenticity of claims; completing additional administrative and claims related duties, as assigned; and maintaining a low turnaround time to meet productivity levels. The qualified Claims Processor must have 2+ years of relevant professional experience; strong technical skills; and excellent communication, organizational and problem-solving skills. Earn up to $13/hour while on assignment!! Interested and qualified candidates, please submit resumes, with reference to job code: A2100A, to cladmintemp@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Administrative Assistant to World Class Surgeon (Boston)

2009-12-18T15:47:01-05:00

Top surgeon at one of Boston's leading healthcare organizations seeks talented administrative professional to assist with clinical & professional duties. Responsibilities include managing calendar for surgeries, patient appointments, internal meetings and external appointments, coordinating travel, providing excellent customer service to external and internal contacts, coordinating patient care both within the hospital and with outside organizations, and handling all administrative duties in the doctor's office, including answering phones, filing, managing correspondence, and word processing.

Requirements:
2-5 years of administrative experience in the healthcare field
Bachelor's degree
Strong organizational skills
Ability to work in a very fast-paced environment and meet tight deadlines
Excellent customer service skills, and proven ability to follow through on all assigned tasks

Account Management: Entry-Level Associate

2009-12-18T15:45:25-05:00

Our Client Support Team seeks a new Associate. For the right person, this is an opportunity to learn a specialized business with a strong future by supporting the experienced professionals on the team.

Our company specializes in the delivery of performance reporting and marketing communications for the financial services industry. We have been in business since 1996. Our information processing technology and service quality have won us major new clients. And we are growing.

Duties, among others, will include:
� Proofreading and Quality Control
� Data Entry
� Documentation
� Administrative support

We need you to be:
� Expert at Excel
� A Do-er: Organized, disciplined, methodical, thorough and quick to get things done
� A Learner: Someone who digs in, picks things up quickly, finds answers
� Strong support for the Client Support Team: Looking for ways to help, taking initiative
� A Project Manager: Able to multi-task and prioritize

We can offer you the opportunities:
� To join a small team, where your contribution counts and is recognized
� To join a fast-growing company with big clients
� To learn, first hand, details of the investment and retirement planning world
� To become closely familiar with publishing, marketing communications, and investment performance reporting
� To serve the major companies in the investment and retirement worlds who are our clients and who rely on our team to project-manage and process the important investment performance data they present to their markets
� To assume more responsibility as soon as you demonstrate ability and resourcefulness

We offer a competitive benefits package: Health, Dental, 401(k), Life Insurance, Paid vacations and Holidays.

Our location is in Woburn, ten minutes north of Boston, right next to Route 93, inside Route 128.

Assistant to the Executive Director/Youth Coordinator (Downtown Boston)

2009-12-18T15:31:56-05:00

Temporary Position available
At MassVOTE
December 18, 2009

Assistant to the Executive Director/Youth Coordinator

MassVOTE works on a nonpartisan basis to increase voter registration, education, and participation in historically underrepresented communities in Massachusetts to promote social, economic, environmental, and racial justice.

As the temporary Assistant to the Executive Director this person will help recruit volunteers and interns, help manage Quick books, processing financial accounting transactions, managing VAN database. In addition, day-to-day office management such as: maintaining office supplies, scheduling computer maintenance, scheduling meetings, managing Executive Director�s calendar, and leading some aspects of public policy work at the State House and City Hall.

Young Civic Leaders is an 11-month, multi-year apprenticeship program that provides a positive learning experience to 7 at risk youth from the Boston Public High Schools system. These students intern in a professional environment, learn job skills, and get academic support, lead policy work around Pre-Registration and organize a once a year event in April called the Civies. Participants work with youth across Greater Boston and Chelsea teaching young people how to civically engage. The youth attend the program 10 hours a week during the school year and increasing to 25-30 hours a week during the summer months.

As the temporary Youth Coordinator, this person will assist the Deputy Director in overseeing the 7 Young Civic Leaders that attend the program. He/she will help lead the implementation of all Young Civic Leaders program activities including: organizing all trainings, field trips, activities with Bank of New York Mellon CityACCESS and organizing the Civies event in April.

Addition Skills needed:
� Good people skills
� Good writing skills
� Ability to multi-task
� Organizing and Advocacy
� Timeliness
� Ability to take initiative
� Ability to work with youth
� Ability to work in an open space environment

This will be a 30-40 hours a week full-time position. Since this position is temporary, running from January through May 31, 2010. MassVOTE will be taking application from December 18, 2009 through January 1, 2010, as we would like to bring this person on quickly. In addition, interviews for the position will begin to take place the second week of January with the goal of starting the new hire the third week of January. If you are interested in applying or have any additional questions please contact:

David Ortiz, Deputy Director MassVOTE
41 West St.
Boston, MA 02111
PH: 508-345-4995
Email: dortiz@massvote.org

PROJECT MARKETING SUPPORT/ANALYTICAL ASSISTANTS-Boylston Staffing (Wellesley)

2009-12-18T14:32:32-05:00

Boylston Staffing is looking for multiple Administrative Assistants for a Marketing Department. Will support Associate Product Managers with analytical and marketing reports, will perform research and manage vendors and cases. Need strong organizational and finance skills, able to manage multiple projects, must be deadline driven, and have an ability to prioritize. Will take a recent grad with administrative experience. Ideal candidate will be numbers driven, have administrative support skills and strong computer knowledge. Please send in your resume as soon as possbile. These positions are temporary to hire paying 35K+ on a permanent basis working 8:30am-5:00pm.
Temporary position paying $15.00/hr.

This is an administrative/analytical position!

Inside Sales Position:

2009-12-18T14:26:35-05:00

Local security company is looking for an inside sales person to create sales leads for our sales team. We are a small growing company and a fun place to work. This is a part time position with a flexible schedule. Mother�s hours are a possibility. Check us out at teamavs.com. Send resume to jobs@teamavs.com

Administrative Assistant to $40k � North of Boston Opportunity!!

2009-12-18T13:44:42-05:00

Our client, located in Andover, is currently looking to hire a bright, flexible and outgoing Administrative Assistant to take on a versatile role! In this position, you will be responsible for answering and routing incoming telephone inquiries; welcoming and directing guests and visitors; arranging domestic and international travel logistics; completing expense reporting; tracking database information using MS Access; compiling marketing materials and binding presentations, requiring knowledge of MS PowerPoint; and handling special projects as requested. The qualified Administrative Assistant must have a Bachelor�s degree; superior organizational, communication, interpersonal and multitasking skills; and advanced knowledge of the Microsoft Office suite. Previous experience in a similar role is preferred, but not required. Ideal candidates are bright, polished and articulate and possess a proactive work ethic!!

Interested and qualified candidates, please submit resumes, with reference to job code: A35884, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Prevention and Wellness IT Support (Allston)

2009-12-18T13:40:54-05:00

The Joseph M. Smith Community Health Center is now accepting applications for the following position:

PREVENTION AND WELLNESS IT SUPPORT

RESPONSIBILITIES:
1. Development of tracking systems to measure and track clinical performance goals for the Pre-vention and Wellness and family practice departments.
2. Work with the IT and P&W staff to assure that clinical data reports submitted are an accurate and complete reflection of the services provided.
3. Develop and improve reports so that they are accessible, useful and reliable for P&W navigators and other staff.
4. Provide day to day user support to members of the Prevention and Wellness, Quality Assurance and Medical directors departments.
5. Work closely with the medical department to interpret data from the CHIA system. Work closely with the IT department to improve the quality of Joseph Smith data in the CHIA system and to make that data useful to the medical providers.

HOURS: 20 hours available; non-exempt. Position offers competitive salary and excellent benefit package. Evening hours might be required.

QUALIFICATIONS:
1. College Degree in Computer Science required
2. Experience with electronic medical records or other health related IT preferred
3. Ability to work independently

Interested candidates should send resume to: Human Resources at 564 Main St. Waltham, MA, 02452 or fax to 781-693-3817 or email hr@jmschc.org.

Visit us at http://www.jmschc.org

Joseph M. Smith Community Health Center is an Equal Opportunity & Affirmative Action Employer

hiring Administrative assistant

2009-12-18T12:56:29-05:00

Part-time position (Mon-Friday) for a personal assistant to help with a variety of tasks depending on the current need. Position will include office assistance as needed, helping with schedules, organization tasks/projects and other various tasks as needed. Must be highly organized and have excellent organizational skills, computer skills, flexible, hard worker, honest, committed, willing to learn new things, and a good communicator. Possibility to become full time eventually. Schedule is primarily afternoons (1-5 p.m.) with some flexibility based on need. Schedule may vary according to projects/needs from week to week. Opportunity for additional hours on occasion.

Minimum Qualifications
Ability to quickly learn new systems. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize in a fast-past environment.

Staff Assistant II (Cambridge)

2009-12-18T12:28:34-05:00

Public Affairs and Communications

Duties And Responsibilities: This position is comprised of two part time functions within the Harvard Public Affairs and Communications office: providing operational support for the community gifts office and afternoon front desk coverage in the communications office. Community gifts duties include: serve as an information resource for the annual campaign fielding inquiries by phone and email from staff and charitable organizations; receive and process pledges and donations; process web vouchers and quarterly check disbursements to agencies; reconcile deductions and bank statements; maintain the custom database, monitoring program changes and security systems; work with consultant / programmer and representatives in UIS, Payroll and Accounts Payable to manage relationships and interfacing systems; prepare quarterly reports and communications and support the production of campaign materials, including editorial assistance. Front desk duties include: answering main telephone lines and welcoming and assisting visitors in a pleasant and professional manner; determining appropriate course of action for inquiries by taking clear messages, referring calls, and providing follow-up; maintains the appearance of the reception area; manages and sorts incoming mail and faxes. Assist with news monitoring activities. Provide project and administrative support to other public affairs and communications staff as needed.

Basic Qualifications: Minimum 2 years accounting or financial services/management experience and proficiency in Microsoft Excel required. Ideal candidate must have solid communication and interpersonal skills; the ability to communicate effectively with multiple constituencies; and strong organizational and time-management skills. Being able to deal with highly sensitive and confidential information with discretion, precision and accuracy is critical.

Additional Qualifications: Should be articulate and self-motivated, and have the ability to work independently as well as part of a team. Proficiency with database software, Microsoft Access and Filemaker strongly preferred. Prior experience or an interest in charitable giving helpful and a basic understanding of public and media relations is desired. Familiarity with Harvard and its financial and HR systems strongly preferred.

APPLY HERE!

Administrative Assistant (Waltham)

2009-12-18T12:26:39-05:00

Position Summary:
The Basics Needs Team at JF&CS is expanding and is hiring an energetic, enthusiastic and very organized Administrative Assistant to support our current operations and future growth. Basics Needs is a dynamic program providing services and advocacy for the low-income families and individuals. Basic Needs provides financial assistance, legal services, domestic violence case management, nutrition services and a kosher food pantry. The person in this position must be have excellent time management skills, have the ability to prioritize multiple tasks and have a solution-based approach to work. The Administrative Assistant will work directly with the several Basic Needs Program Directors and staff members to ensure smooth day to day operations of all the programs. Responsibilities include but are not limited to: maintenance of client records, triaging client phone calls, researching and compiling community resources, organizing mailings and participates in data collection efforts.

The Administrative Assistant must be professional, mature, flexible and have excellent written and oral communication skills as well as customer service skills. Excellent computer skills and ability to work as part of a team are a must.

Essential Basic Needs Job Functions:
� Opens and closes client records
� Maintains filing system for client records and other program information
� Archives past client records on a regular basis
� Prepares and mails applications and materials to new clients
� Triages client phone calls when volume is high
� Manages and organizes mailings, newsletters and outreach information
� Manages the Consumer Satisfaction Survey System for each program
� Compiles community resources and information in an organized way for staff to refer to
� Researches additional community resources and information for clients as directed by program staff
� Prepares and manages materials for volunteers and interns
� Prepares materials needed by staff for meetings, trainings, workshops
� Is knowledgeable in ETO and is able to print reports, and pull data needed by staff for reports, grants, and presentations
� Manage multiple Excel spreadsheets for non- ETO data
� Orders and maintains office supplies for Basic Needs Team
� Provides assistance for scheduling and organizing meetings and events and mailings
� Conducts internet research needed by staff for program development, resources, grant writing
� Updates the policy and procedure manuals of programs that have them
� Facilitates the updating of Constant Contact Mailings lists for each program

Additional Program Specific Job Functions
� Inventory, manage, distribute, and organize mailing of food gift cards
� Update, edit and print the Family Table volunteer manual annually
� Assist in the Family Table Client recertification process
� Assist in paperwork preparations for Family Table Distribution Days
� Send client and panel attorney mailings for Bet Tzedek
� Creates and send Survey Monkey evaluations monthly for Bet Tzedek Panel attorneys
� Puts thank you notice in the temple bulletin of panel attorneys who have completed pro bono cases
� Assist in the paperwork for check requests for financial assistance
� Support the seasonal projects of CFA: Back to School Drive, Toy Drive, Camp Scholarship Program
� Support the scheduling arrangements of the Mitzvah to Mitzvah Project
� Provide administrative support specific to Journey to Safety & for the HPRP project
� Provide administrative support for the Jewish Interagency Collaborative

Other duties as assigned

Educational/Experience Requirements:
� Must have experience providing administrative support experience
� Must be able to work as part of a team
� Must have the ability to learn and master the ETO system
� Knowledge of Microsoft Office Suite (excel, word, outlook, power point)

JF&CS offers an excellent work environment with competitive salary and benefits. To apply for employment opportunities, please send resume with cover letter and salary requirements (unless otherwise noted) to:

Director of Human Resources
Jewish Family & Children's Service
1430 Main Street
Waltham, MA 02451
Attn: Human Resources

HR@jfcsboston.org

We regret that we cannot take phone calls regarding this position. JF&CS is an Equal Opportunity Employer.

***PLEASE PUT THE JOB TITLE IN THE SUBJECT OF YOUR MESSAGE***

Database / Membership Coordinator to $19/Hr - Temp to Hire, Cambridge!

2009-12-18T11:46:52-05:00

Our client is looking to hire immediately!!! Outgoing, polished and articulate Database / Membership Coordinator is needed to support a high-volume, respected Boston area non-profit! Duties will include supporting the membership program by coordinating the collection, distribution and reporting of information related to annual membership nominations; processing nominations and inputting data; maintaining the election process database and ensuring that contact information is up to date; processing final ballots; arranging and coordinating materials for meetings and conference calls; producing statistical reports; organizing mailings, announcements and packets of information; and more! The qualified Database / Membership Coordinator must have a Bachelor�s degree, Master�s degree is preferred; advanced skill using the Microsoft Office suite, particularly database work; previous experience in a support role; a proactive and flexible work ethic with superior communication, interpersonal, analytical thinking and organizational skills; and an outgoing, helpful personality! This is a temporary opportunity with potential for permanent hire which pays up to $19/hour while on assignment and up to $55k when the position converts to a permanent role! Apply today for immediate consideration!! Interested and qualified candidates, please submit your resume, with reference to job code: A35875A, to cladmintemp@beaconhillsg.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Scanner Operator-F/T (Braintree, MA)

2009-12-18T11:41:01-05:00

SMI is one of most highly regarded technology producers in the human services field. We develop state-of-the-art solutions for complex human service operations. To maintain our prominence in this competitive industry, SMI recruits people who are technical, creative, and aware of the important role of human services to the well-being of our society. We believe we offer an optimal atmosphere for career growth and achievement, while remaining competitive in terms of compensation and benefits.

SMI employees reflect a diverse cross-section of technology, management and operations staff. We have the experience and training required to develop the operations and administrative systems required by government entities and private industry. Because we develop the very best systems in the industry, we depend on a variety of professions within SMI to support our product lines. With over 34 years as a family-owned business, SMI considers its employees part of an extended family.
In addition to working in a friendly environment with people dedicated to providing state-of-the-art technology solutions, SMI offers its employees a variety of other benefits:
� Health, life, and disability insurance
� 401(k) savings plan
� Paid time off (PTO)
� Holiday pay
� Paid jury duty leave
� Employee assistance program (EAP)
� Health maintenance assistance

Job/candidate requirements:
Responsible for mail opening, document extraction and imaging in accordance with User Manuals and/or Standard Operating Procedures. Other duties may be assigned.

Applicant must have ability to: work independently with little direction; work as a team member when required; meet stringent schedules and time lines; work successfully in a fast-paced environment; and work flexible schedules and overtime hours as necessary

Applicant must have High School diploma or GED. At least one year prior experience in mail center, document imaging or other related fields OR equivalent combination of education and experience that provides the knowledge, skills, and abilities needed to perform the work.

Loan Modification And Short Sale Processor (Reading)

2009-12-18T11:21:49-05:00

This position is for a Loan Modification processor. This position requires an organized individual with excellent oral and written communication skills. A Loan Modification processor must be able to adapt to constantly changing guidelines that vary from lender to lender. This individual must be able to multi task and pick up information and processes quickly. We are looking for an individual that can work with little direction and no micro-managing. A self starter who is able to adapt quickly with a pleasing demeanor.

Requirements:
Strong knowledge of computers and phone systems a must.
Must be familiar with Microsoft Office
Ability to hold lengthy conversations while applying notes to a file.
Strong math and analytical skills
A sense of urgency about solving problems, meeting challenging deadlines and achieving goals a must.
Pleasant, but demanding phone presence.

Job Tasks:
(Include but not limited to the below)
Analyze new clients financial status to determine if modification is feasible
Keep in constant contact with clients.
Inform of needed information or documents.
Give file status updates.
Inform of any costs associated with file.
Inform of approval or denial of modification
Assemble files in an organized manner and update all databases with new information
Be able to assemble a clear and organized packet with all lender required information.
Negotiate new terms with lenders that are more favorable to borrower.
Be able to present a clear and concise case of hardship or distress to lender on behalf of the borrower.
Maintain current knowledge of lender regulations.

Email resume to jzicher@mtdlawma.com

Communications Associate (Watertown, MA)

2009-12-18T11:16:31-05:00

Harvard Business Publishing is in search of a Communications Associate. The Communications Associate will be working with the Harvard Business Review Group communications team and will be providing support to the HBR communications director in building brand awareness and promoting the Harvard Business Review magazine in consumer and business media.

Responsibilities:
Create, write and manage media email alerts and other mailing lists and databases. Respond to incoming requests for content and sources. Monitor coverage of magazine and books in traditional and digital and social media channels. Execute special mailings. Assist in outreach promoting magazine web and print content and authors in various media channels. Identify awards program opportunities and coordinate HBR McKinsey Awards program, including support for the annual event. Research and identify speaking opportunities for authors and staff. Write posts about HBR content for HBR Newsroom blog. Collaborate with consumer and web marketing units on cross-platform projects.

Requirements:
Bachelor's degree and a minimum of one year communications experience in higher education or community organizations
Excellent verbal and writing skills
Strong interest in business and consumer media
Familiarity with social media platforms and tools
Ability to meet deadlines under pressure
Familiarity with web publishing/blogging tools
Exceptional organizational skills and must be detailed oriented
Proficient in Excel, Microsoft Word, and Powerpoint

Entry Level or Experienced Full Time Office Administrative Assistant (Malden )

2009-12-18T10:56:43-05:00

As an important member of our team, the Administrative Assistant will act as an anchor to provide strong support in a fast paced multi, faceted office.

Many responsibilities include:

� Heavy calendar management scheduling deliveries in a broad territory with limited vehicles and operators.
� Screen incoming calls
� Schedule and coordinate meetings
� Create strong letters, reports and high quality presentations
� Maintain company-wide database essential for performing daily activities

Candidate must possess strong qualifications including:
-Minimum 3 years in dry-cleaning and/or insurance restoration industry
-Professional maturity
-Polished skills in Microsoft office is a must.
-Experience with ACT! Database is a plus but willing to train the right person
-Strong Customer Service skills and the ability to effectively interact with customers and extract all pertinent information is essential.
-Must possess excellent writing, problem solving and follow through skills.
-Must be extremely detail oriented and possess strong organizational habits and the ability to effectively multi-task.
-Experience in and knowledge of the Insurance Industry is a plus but not necessary
-Looking for a self-motivator with a positive attitude. A strong sense of ownership and involvement is critical.

Competitive salary and benefits package with 401K and profit sharing included.

ADMINISTRATIVE COORDINATOR / 40 HOURS / DAYS - BWH (2197208) (Boston-On Campus/Longwood Area)

2009-12-18T10:51:16-05:00

Executive Assistant/Client Services Director (Back Bay/Copley)

2009-12-18T10:33:49-05:00

Executive Assistant/Client Services Director (Back Bay/Copley)

High level CFP� Financial Planner is seeking a Client Services and New Business Administrator for a dynamic practice to help grow it to new heights

Senior Financial Planner maintains a private client group within a major well-known privately owned financial services company in New England with over 350 employees is looking for an important new addition to the team. Company was recently listed on both The Globe and Boston Business Journal's lists of "Top Places to Work in MA"

RESPONSIBILITIES

� Provide day-to-day administrative support including maintenance of calendar and scheduling, Client Relationship Management database (ACT for Financial Professionals), and phone coverage
� Process and deliver on client service requests for existing financial products that clients have purchased (Mutual funds, brokerage, life, disability, long-term care insurance.)
� Assist in the preparation of proposals, client presentations and prepare many types of financial product application paperwork for use by the planner in meetings
� Completion and submission of new business client applications to insurance and investment companies; then tracking that business until it's placed
� Assist with database mining and materials for marketing campaigns
� Organize and maintain client contact information and filing system
� Review, sort and deliver mail, and email

REQUIREMENTS

� 4 year college degree
� 5 years of post-grad work experience desired but not required
� Proficiency in Microsoft Office applications including Word and Excel
� Strong ability to prioritize multiple assignments & complete them and effectively
� Detail-oriented - MUST have more organization skills than your employer!
� Strong communication skills-must make pro-active outbound calls to private clients
and financial institutions
� A desire to be part of a team � with the planner, the clients, and the resources in the office

32 to 40 hours, possible (Mother's Hours)

ADMINISTRATIVE COORDINATOR / 40 HOURS / DAYS - BWH ( Boston-On Campus/Longwood Area )

2009-12-18T10:23:18-05:00

ADMIN SECRETARY III / 40 HOURS / DAYS (2195970) (Boston-On Campus/Longwood Area)

2009-12-18T10:19:18-05:00

Brigham and Women�s Hospital (BWH) is internationally known as a leader in cutting-edge research and technology and its commitment to patient-centered care. BWH has a rich legacy of excellence and has been consistently recognized as one of America�s best hospitals by US News and World Report.

GENERAL SUMMARY/ OVERVIEW STATEMENT:

This position provides complete administrative supports to Dr. Meir Stampfer, Professor of Medicine. Some support may also be requested for postdoctoral fellows and students working with the investigators. The Administrative Secretary will perform a wide range of administrative tasks related to maintaining a daily calendar, organizing meetings, preparation of manuscripts and grant applications, some monitoring of grant accounts, support for teaching activities, and organizing travel, both domestic and international. The position requires working closely with five other administrative assistants at Channing Laboratory: while these assistants work in close collaboration and coordination, each position is unique. Responsibility, flexibility, excellent judgment with a strong sense of initiative and the ability act independently are required to deal with all aspects of this diverse and demanding position.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Responsible for maintaining a computer calendar of daily, weekly and yearly appointments for the investigators, which requires first hand knowledge of the investigators� priorities, scheduling conflicts, and research and teaching activities. Creates, organizes, prepares, and maintains information on all active files for daily, weekly, and monthly meetings, procuring articles, creating graphics, and ensuring delivery of all materials by meeting deadlines.

2. Plans and organizes committee meetings within Channing Laboratory, Harvard School of Public Health, and Harvard Medical School with colleagues and with outside collaborators, as well as the scheduling for the investigator�s involvement in domestic and international lectures, conferences and presentations. Uses communication skills to prepare and deliver logistic information to organize and prepare outside lectures.

3. Works with the Channing grants administrator to prepare all grant applications in a timely manner. Grant preparation includes budgetary items, organizing the scientific content, maintaining the bibliography, collecting and updating all biosketches, and familiarization with submission guidelines, as well as post award activities, including helping to prepare progress reports and monitoring the accounts.

4. Prepares and edits all manuscripts authored or co-authored by the investigator from draft stage to publication using Medline to search citations and Endnotes to build literature libraries as designated by individual manuscripts.

5. Communicates between all students and the investigator around teaching activities including: maintain confidentiality in preparing course files, and submitting grades. Procures and delivers class materials for the course syllabus and communicates directly with the Registrar�s office on all new or changed information on a course syllabus.

6. Exceptional word processing skills, strong use of the English language in preparing correspondence, creating presentations using a variety of graphs and tables presented in unique formats using Power Point software.

7. Uses strong communication skills, familiarity with study design and recent findings to answer questions from participants, and helping to deal with the media and the medical community on questions pertaining to the studies.

8. Responsible for updating the investigators� curriculum vitae and biosketches, maintaining an ongoing file of all publications authored or co-authored by the investigator. Develops and maintains computer files for other activities including letters of recommendation, grants, papers and manuscripts, and other projects.

9. Facilitates the smooth operation of the office, using detailed knowledge of office procedures, independent judgment and initiative in resolving problems and recommends improvement in office procedures when necessary.

10. Performs all other duties and assignments as requested

QUALIFICATIONS:
Bachelor�s degree, business/technical school or equivalent required. Minimum of 4+ years of experience as an administrative secretary in a related research setting.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
1. The ability to prioritize among multiple tasks and to easily assimilate large amounts of information in a timely manner.

2. Develop familiarity with processing grants including budgets and the knowledge of NIH and other grant guidelines.

3. The ability to facilitate in the smooth operation of the office, acquiring detailed knowledge of office procedures, exercising independent judgment and initiative in resolving problems and recommending improvement in office procedures when necessary

4. Comfort learning new computer software packages (e.g. EndNotes) and familiarity with Internet-based searches to support research activities of investigators.

5. The ability to perform other duties and assignments as requested.

WORKING CONDITIONS:
The work takes place in a busy academic and research-oriented environment, providing direct support to one investigator while working closely with five other administrative assistants.

To apply online, please submit your resume here:
https://careers.partners.org/psc/EA/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&SiteId=2&HRS_JOB_OPENING_ID=2195970

Brigham and Women�s Hospital is an EEO, AA and VEVRAA employer.
http://www.brighamandwomens.org/careers

Record Room Clerk (Bilingual English/Spanish) (Boston, MA. )

2009-12-18T10:13:47-05:00

Record Room Clerk (Bilingual English/Spanish)
South End Community Health Center

The South End Community Health Center is currently seeking a Record Room Clerk. This position is responsible for managing record room including filing charts, pulling charts, and maintaining records. Backs up front reception desk, and schedules patient appointments. High School diploma or GED, and one year work experience. Must have good interpersonal skills, ability to multi-task, accurately file, and good communication skills. Must be bilingual: English/Spanish.

We offer competitive salaries, a positive work environment, health, dental, life insurance, short-term and long-term disability insurance, tuition reimbursement and 403(b) retirement.

Equal Opportunity Employer.

To apply for this position . . .
Email your resume with salary requirements to: hrdept@sechc.org
Or fax to: 617-425-2090
Or mail to: Human Resources, 1601 Washington Street, Boston, MA 02118

Due to the volume of recruitment, we are not accepting phone calls regarding resume status. You will receive a resume acknowledgement card in the mail. Only those applicants selected for interviews will be contacted.

The South End Community Health Center is a full-service, non-profit primary and managed care facility, which is committed to providing the highest quality health care and social services to all its patients. The South End Community Health Center�s philosophy is that high quality health care which is comprehensive, preventative and accessible is the right of all people, regardless of their ability to pay.

Established in 1969 South End Community Health Center is an independent, community-based comprehensive care organization. It is the largest provider of comprehensive care to Boston�s Latino population.

Damage Appraisor/Customer Service (Malden)

2009-12-18T09:25:07-05:00

Looking for a licensed auto damage appraiser with excellent computer and people skills to work in a fast paced, organized auto body shop. - Mitchell ABS. I-CAR training is a plus. We offer great working conditions, competitive salary and health insurance. Malden Area Please respond to this e-mail with resume and contact information.

Administrative Assistant 40K-50K+, professional services (Boston)

2009-12-18T09:05:13-05:00

Our client is seeking a highly intelligent Administrative Assistant to support their very busy executive office. They are looking for someone with at least 2-5 years of experience in a thriving, demanding professional position. The ideal candidate must have high energy, be able to think on their feet, and be innovative.

Job Responsibilities:

�Responsibilities may include scheduling meetings, arranging complex and detailed international travel plans and itineraries, and managing high-level interaction with senior executives and prestigious clients.
�Oversee the general maintenance of the executive, which include, answering phones, managing vendor relationships, ordering office supplies.

Qualifications:

�Strong computer skills, Microsoft Word, Excel, and PowerPoint.
�College Degree required.
�Positive Attitude, team player, and strong work ethic.
�Professional demeanor must have the ability to confidently interact with all levels of authority and staff.
�Excellent Communication Skills both written and verbal.
�Be willing to work Overtime if needed.

Interested applicants please only submit your resume to the above address if you meet all the above qualifications to this job posting.

Records Clerk (Boston)

2009-12-18T08:53:15-05:00

Typical duties include:
� Data entry, filing and paperwork processing
� Provide and communicate information to outside agencies and the general public in accordance with proper procedures

The right candidate will have:
� A high school diploma or GED
� Familiarity with standard computer software and general office procedures
� Customer service oriented attitude

Administrative Assistant - Corporate Setting (Newton)

2009-12-18T08:48:35-05:00

Administrative Assistant - Corporate Setting

PSG is currently working alongside one their clients in the metro west area who are looking for an entry-level assistant who is polished, professional, and looking to build a career within their company. If you're looking to get a foot in the door in a corporate environment, this is the perfect opportunity for you. This position became available after their administrative assistant was promoted so the newly hired administrative assistant will be supporting a group of senior-level managers and responsibilities will include:
- Calendar management
- Travel arrangements for Sr. level staff
- Projects with Microsoft Excel
- Writing correspondence and handling basic reports.

Requirements:
- 1.5 years of prior administrative experience (internships & summer jobs count!)
- College degree
- Access to a car on a daily basis

To be considered for this position, please send your resume to: info@psgstaffing.com

All PSG postings are either actual positions we had available at the time of posting and/or are representative of the positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you, too.

Office Coordinator in Growing Company (Waltham)

2009-12-18T08:46:08-05:00

Come join an energetic office at this industry leading healthcare organization in the Metro West area. The company has been growing steadily in the past year and is looking for individuals to contribute to and share in the success.

One of the open positions available is that of the Office Coordinator, whose main responsibilities will be to support the busy office with administrative tasks. This role will include, but not be limited to: processing paperwork, data entry, reviewing and correcting documents, answering phones, filing, and being a liaison to other departments within company. This is a long term contract position that will be offered on a permanent basis to the right candidate.

The qualifications for this position include familiarity with MS Office Software, a pleasant phone manner and a strong attention to detail. Applicants must possess a minimum of 6 months of office experience, preferably as an administrative assistant. Strong customer service skills are a must. Recent college graduates with strong internship experience are encouraged to apply. Candidates must be available to start immediately.

This is an exciting opportunity for a candidate who is looking for growth within a well-reputed company.

Note: This position is not accessible by public transportation.

Qualified applicants, please submit resume to jobs@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 4,000 people find jobs last year so chances are good that we can help you too.

Program Manager (Woburn, MA)

2009-12-18T08:31:03-05:00

Program Manager

Oversee the weekly functions of the Psychotropic Drug Intervention Program (PDIP), to ensure that members and providers are appropriately identified and receive interventions in a timely manner. This is one of the agency�s fast paced core programs.
Previous program management, operations, and analytical experience required. Supervisory experience required.
PRIMARY RESPONSIBILITIES

PDIP:
1. Coordination of all PDIP interventions to ensure consistency within contracts
2. Weekly program responsibilities including:
a. Ensuring the integrity of provider contact information
b. Oversight of notification process
c. Tracking the questions and concerns of providers and/or members
d. Administering a system that will ensure accurate weekly volume reporting
3. Prepare the presentation of volume and outcome measures on a monthly basis
4. Attend PDIP program meetings and may on occasion lead periodic internal meetings with staff responsible for program delivery.
5. Other duties as assigned

EXPERIENCE/EDUCATION:
Bachelor�s Degree in Human Services, Business Management or a related field
Clinical experience strongly preferred
2-5 years of related program management experience preferred..
Proficiency in Word, Excel, PowerPoint and Access.

Send Resumes: employment@beaconhs.com

++++ Office manager/bookkeeper @ car dealership ++++ (just north of Boston)

2009-12-17T23:19:07-05:00

If you have experience in the automotive industry, please reply!

Responsibilities will include:

A/R and A/P
Collections
Posting
Payroll
Deposits
Sales reports
General Ledger
Reconciliation of bank and financial statements
Quickbooks and MS Office (Excel)
RMV titling & drive program
Breaking down deals
Contract funding

Please attach resume and tell us about your new or used car store experience.

Chiropractic front desk manager (Acton, Concord, Westford)

2009-12-17T21:16:13-05:00

Hi,

We are looking for someone to help keep our office organized and productive.

We are a family practice and we need a compassionate person to help take care of our wonderful clientele.

We also offer nutritional care and would like to have someone who is also health conscious and supportive to our clients.

Great communication skills are key and necessary to have a successful office experience.

If you are interested please send a resume and a letter of introduction about yourself.

In your letter please share some of your thoughts on alternative health that will allow us to get to know you better.

The hours are Monday, Wednesday and Thursday 2-7PM and Friday 12-3PM.

We will be offering fourteen dollars an hour.

Thanks

Dr. Barry

Office Assistant Needed! (Somerville, MA) (Somerville, MA)

2009-12-17T21:01:22-05:00

We are looking for someone who can come in and learn the needs of the office work at our used car dealer ship. Must be dependable customer service, and provide administrative support, organized, able to multi-task; work independently, proficient in MS Systems, Outlook, Internet Research, professional telephone manner is a must. Bilingual is a plus.

Requirements:
- has a driver license.
- Prompt.
- Great attitude.
- Ability to pick-up new ideas and concepts quickly.
- Administrative experience

Location: Somerville. Ma.

Please e-mail resume to nadermanny@gmail.com
Please do not contact job poster.
Please, no phone calls about this job.

Personal Assistant

2009-12-17T20:38:47-05:00

Responsible for scheduling appointments, greeting clients, answering and transferring telephone calls. Collecting client information, retrieving and entering data via computer. Collecting co-payments, ordering supplies, copying and faxing.

This position requires attention to detail and strong client focus. Also requires ability to maintain strict confidentiality, excellent communication and interpersonal skills, telephone etiquette, and computer experience. The ability to multi-task, prioritize and organize a must. Prior experience in a busy office environment a plus.

Experience
1-2 Years Experience

Desired Education Level
High School

MEDICAL BILLING/COLLECTIONS (NORWOOD, MA.)

2009-12-17T17:36:26-05:00

Experienced surgical medical biller needed , to focus on reconcilliation of unpaid claims. This is a full time , temporary position.

Executive Assistant to Consulting Partner (Boston)

2009-12-17T17:23:47-05:00

Dispatcher/Customer Service Agent Needed (East Boston)

2009-12-17T15:52:20-05:00

We are a fast paced towing and road service company that is looking for part time dispatchers/customer service agents. All applicants must have some experience and be very customer service oriented. We are a twenty four hour service and have multiple different shifts available for the right people. All applicants must have a good appearance and attitude. Bi lingual is a preference. If you are interested in this position please email your resume. Thank you!

CSR LOGISTICS/freight Industry (North Shore)

2009-12-17T15:47:38-05:00

INTERNATIONAL FREIGHT FORWARDER / LOGISTICS COMPANY - an industry leader - is looking for a Full Time experienced customer service person - strong computer skills - problem solving and ability to work in a fast paced multi-tasking environment - starting hourly rate is 15-18 per hour - mon-fri-9am-6pm - outstanding benefits when perm - paid medical bens - dental - 401k - stock options - paid vac etc... 90 day temp-to-hire before perm - resumes to Brad for immediate interview if qualified

Front Desk Evening Supervisor (job# 10-149)

2009-12-17T15:37:37-05:00

**THIS IS AN EVENING POSITION**

Essential Duties and Responsibilities

Supervise the student employees on the 4:00 PM to Midnight shift Monday through Friday at 150 MA, as they provide information, issue practice rooms, answer telephones, and issue residence hall guest passes. Assist student workers with questions and situations which require greater expertise/knowledge

Greet visitors. Answer questions. Give directions.

Answer incoming college phone calls in the evening, after the college telephone operator goes off duty

Perform periodic rounds of the 150 MA practice rooms to monitor use, enforce regulations, and check on repairs

In cooperation with the day shift supervisor and weekend shift supervisors, hire, train, schedule, supervise, and evaluate 25 to 30 student employees. Establish and maintain programs to motivate and reward student employees.

In cooperation with the other supervisors, maintain the front desk systems for processes such as practice room overdue sanctions, practice room maintenance requests, student employee time sheets, supervisor shift logs, and residence hall guest pass issue

Work with the other supervisors and the Associate Director of Housing in developing and reviewing front desk policies and procedures. Make recommendations to the ADH for improvements and renovations.

Qualifications:

High school or equivalent education, good communication and organizational skills required. Student employee supervisory experience preferred.
Some computer data entry and word processing experience preferred.

Other Information or Comments

The front desk maintains operations on holidays and weather closing days during the school year and the supervisor works on those evenings or arranges adequate substitute coverage in consultation with the Associate Director of Housing

Apply:
Interested candidates should submit their cover letter, resume, and any other supporting documents as attachments (.doc or .pdf acceptable) to apply-hr@berklee.edu, indicating only the job title and code in the subject line. No agency referrals accepted.

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Administrative Assistant (Waltham)

2009-12-17T14:51:41-05:00

Administrative Assistant

Provide administrative support for busy office: answer phones, create and maintain Excel spreadsheets, type correspondence, maintain and file important client documents. Ability to take and follow direction with a high degree of accuracy is key in this role.

Requires 5+ years administrative experience required- degree highly preferred. Knowledge of Microsoft Office: Word, Excel, and Outlook.

Salary: $15/hr - $17/hr

Mailroom position (Wilmington)

2009-12-17T13:56:14-05:00

Full-Time, Possible Temp-Hire position.

BASIC SUMMARY:

Responsible for various administrative functions, including: mail distribution, faxing, copying, binding and laminating. Participate in developing, maintaining and continuously improving mail room processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

� Sort and distribute incoming and interoffice mail.

� Open and seal envelopes; date-stamp material; maintain employee rosters and location lists; weigh and stamp outgoing mail; readdress misdirected mail; deliver mail; assist other clerical employees by performing such duties as copying, stuffing and labeling envelopes.

� Maintain inventory of mail and copier supplies and prepare outgoing mail by computing postage, completing required post office forms, and logging required data such as registered mail.

� Prepare overnight packages for pick up (Fedex, UPS, DHL etc.) as required.

� Operate postage meters and maintain petty cash fund for sales of stamps to employees.

� Process classified or sensitive mail in accordance with security and confidentiality regulations.

� Schedule and complete copy and other projects to meet quality standards and deadlines.

� Provide training on work flow and machine operations as necessary.

� Assist in developing and communicating daily routine for mail and copy room functions, including fax.

� Assist in developing performance and operation procedures to improve quality and consistency.

� Maintain all mail room equipment, supplies and provide key operator services.

� Make equipment recommendations.

� Performs other related duties as assigned

QUALIFICATIONS:

� Education: High school diploma or General Education Degree (G.E.D.) required.

� Experience: 2-4 years related clerical experience required.

� An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

� Certification/Licensure: Valid driver�s license.

� Other: Must possess outstanding customer service skills and attention to detail. Must have the ability to multitask, take initiative, and be a team player. Proficiency in Microsoft Office Word, Excel and ability to quickly learn shipping software is required.

Full Time Service Receptionist (Salem, Ma)

2009-12-17T13:55:25-05:00

Our busy service department is looking for a full-time service receptionist. In this position you will be the first person that our customers will see, making appointments, and answering important customer phone calls. We would like to talk with you if you are professional, customer focused, and energetic. We are in need of a strong team player to aid in our service operations. Prior dealership experience is a plus. Send us your resume: Preownedtowing@yahoo.com
Phone:978-744-2888
Fax: 978-744-3888

Our Phones are Ringing. Will You Answer? (Needham, Mass)

2009-12-17T13:39:44-05:00

Become the voice of G.F. Sprague!

Thriving Needham-based roofing contractor has an immediate need for an outgoing, well-organized individual to handle inbound telephone calls from customers and prospects. You must be friendly and personable, but also to calmly and effectively manage high call volume. Some outbound telephone experience is proffered.

Your pleasure attitude will contribute to our enjoyable work environment. Come be a part of special organization that is �tops� in the business.

Responsibilities:

� Handle inbound phone calls, redirecting to appropriate department or individual
� Take accurate, clear and complete messages from customers and prospects
� Some outbound appointment setting and appointment confirmation calling

Compensation:
Starting $9/hr to $12/hr depending on experience

Email resume with cover letter (MS Word) admin@gfsprague.com.

craigslist | admin/office jobs in boston

Marketing Research Assistant (Boston)

Executive Administrative Assistant (Woburn, MA)

Senior Administrative Assistant (Boston)

Executive Receptionist (Boston)

personal admin officer rep (boston)

Office Clerical (W. Bridgewater)

Administrative Assistant

Office Supervisor (Newton Center)

Basic Data Entry (North Reading)

Data Entry Clerks

office and personal assistant (weston)

Executive Assistant to Consulting Partner to 50K (Boston)

Part-time admin. asst. wanted for lively Real Estate office (Newbury Street, Boston)

Executive Assistant to $60k � Outstanding Opportunity, GREAT Perks!!

Hands-On Office Administrator/Manager Wanted for Bio-Tech Firm! (Boston, MA )

Client Services Representative Noon-9pm shift (Financial District, Downtown Boston)

Parish Secretary for Roman Catholic Church (Charlestown, MA)

Mortgage Supervisor (Boston)

Data Processing Specialist (Bedford, MA)

Part time administrative assistant position (Arlington)

Electronic Marketing (South Shore)

Tax Preparer/ Free Tax School! (Metrowest)

Part Time Personal Assistant - Office work, errands, etc. (Harvard Square, Cambridge)

Client Services Specialist**Mortgage Experience Preferred** (Woburn, MA)

Receptionist (Franklin, MA)

Educational Travel Program Internship (Downtown Crossing, Boston MA)

International Move Supervisor...Int'l Move Supervisor (Stoughton, MA)

Office Assistant (Boston)

Executive Administsrative Assistant - Office of the President (Beverly, MA)

Administrative Assistant (North Billerica)

Dental Assistant (East Boston)

office assistant (chestnut hill)

Receptionist (Newton)

Senior Administrator � Energy Resources (Boston)

Government Contracts Professional with Entrepreneurial Spirit (Cambridge)

Office Manager/Bookkeeper (Topsfield, MA)

Sales/Trading Assistant 2-5yrs.-Prestigious Fin. Services Firm (Boston)

medical secretary, office manager (Brighton, MA)

Executive Assistant, Senior Vice President Human Resources (Boston)

PART-TIME DISPATCH (Wakefield)

Guidance Counselor Outreach Specialist (Needham, MA)

Assistant Account Director (Hanover)

entry level office job available. Pay is $10/hour (brockton)

Commercial Real Estate Firm looking for Office Assistant (Boston)

Alumni Relations Office Assistant (Boston)

Shipping Specialist / Office Assistant (Newton Center)

Assistant Office Manager (Healthcare)

Front desk associate PT practice (south shore)

Administrative Assistant

data entry (Brockton, MA)

Medical Secretary needed 25-30 hours for busy physician (Natick, MA)

Mortgage Loan Administrive Assistant P/T (Tewksbury MA )

Office/Bookkeeping Clerk (Brookline)

Dental office, front Desk Staff (Framingham, MA)

Accounting & Office Manager at CitySquares.com (South End, Boston, MA)

Full Time Accounting & Office Manager Position at CitySquares Online, Inc.

Responsibilities

Experience and Requirements

Minimum requirements

Established and Growing Firm Seeks Administrative/Logistics Manager! (Burlington, MA)

Growth Oriented Admin to 48K (Boston, MA)

Front Desk Office Assistant (Downtown Boston)

Office Assistant / Receptionist (Boston, MA)

Client Services Representative late shift (Noon-9pm) (Financial District, Downtown Boston)

Claims Processor to $13/Hr � Temp Role in Cambridge!!

Administrative Assistant to World Class Surgeon (Boston)

Account Management: Entry-Level Associate

Assistant to the Executive Director/Youth Coordinator (Downtown Boston)

PROJECT MARKETING SUPPORT/ANALYTICAL ASSISTANTS-Boylston Staffing (Wellesley)

Inside Sales Position:

Administrative Assistant to $40k � North of Boston Opportunity!!

Prevention and Wellness IT Support (Allston)

*hiring* Administrative assistant

Staff Assistant II (Cambridge)

Administrative Assistant (Waltham)

Database / Membership Coordinator to $19/Hr - Temp to Hire, Cambridge!

Scanner Operator-F/T (Braintree, MA)

Loan Modification And Short Sale Processor (Reading)

Communications Associate (Watertown, MA)

Client Services SpecialistMortgage Experience Preferred (Woburn, MA)

hiring Administrative assistant