Keystone Strategy is a global economic and strategy consulting firm that delivers strategic insights and operational results to leading technology companies. We combine insights from renowned experts at Harvard Business School and other institutions with our consultants practical industry experience to deliver extraordinary value for our clients. Our clients include leading Fortune 500 companies in the technology, biotech and pharmaceutical industries.
Job Description:
We have an immediate opening for an office administrator in our Boston office. This individual will assist the head of accounting and will perform as our Boston office manager while our current office manager is on maternity leave. This is a temporary to permanent position, meaning that for the right individual this opening has potential to grow into a permanent position. We are looking for a bright, friendly and professional person who can work independently, multi-task, and handle confidential materials with discretion. The ideal candidate will be honest, intelligent, flexible and attentive to detail.
The duties of the position will vary depending on the day-to-day needs of the accounting manager and general office needs flexibility is a must. This is a deadline driven environment thus the successful candidate will be able to multi-task under pressure. Ideal candidates will have at least 3 years experience in an office bookkeeping or accounting environment together with experience as an administrative assistant or office manager.
Job functions will include, but are not limited to:
Ensuring all weekly hours and expenses are in and descriptions are accurate
Comparing contractor hours to invoices
Working with head of accounting on invoice creation and submission
Downloading, distributing, reviewing/updating expense details to comply with accounting rules
Verifying spreadsheets for number consistency and other accounting overflow tasks
Working as needed with managing director on weekly sales/accounting reports and special projects
Performing local new hire orientations and aiding with benefits administration when necessary
Performing general reception duties including answering phones, greeting visitors and package pickup and delivery and office filing
Distributing mail, newspapers and faxes
Ordering supplies/groceries as needed
Troubleshooting any IT or office equipment issues and escalate as needed
Arranging travel agendas and manage expenses for managing directors as well as supporting others as needed
How to Apply:
Our ideal candidate is someone who loves to be challenged and energized at work, is willing to take responsibility for their actions, and believes that great companies are managed and operated by unusually talented employees.
To apply please send your resume to
careers@keystonestrategy.com along with a brief cover letter describing your ability to meet the qualifications outlined below.
Note you must be able to interview over the next two weeks and join our team in the next three to five weeks. The position will last through the end of February. If you have excelled while with us this opportunity may convert into a permanent position.
Ideal qualifications to comment on in your cover letter:
1. Integrity: Able to handle extremely confidential information professionally and discretely.
2. Detail Oriented: Many tasks for this position involve concentration, repetition and attention to detail, many tasks involve innovative problem-solving skills ALL tasks require reliable attention to providing complete and accurate answers.
3. Experience: Previous work and/or educational experiences that demonstrate positive work habits. Ideally at least three years working in a numbers environment where you juggled multiple tasks/projects.
4. Communication Skills: Excellent verbal and written communication skills.
5. Academic Success: Ideally you have an AA or undergraduate degree or found another way to develop a similar set of skills along the way.
6. Attitude and Demeanor: Positive outlook, professional demeanor and excellent interpersonal skills. Flexibility and a can-do attitude are the keys to success with our firm!
7. Organizational Skills: World class organizational skills and follow through.
8. Relationship Building Skills: Outstanding relationship-building skills and demonstrated team player.
9. Technical Competence: QuickBooks experience a plus, MS Office Suite a necessity.
10. Physical Ability: Be able to lift and carry up to 25 lbs.
11. Transportation: Reliable transportation is required for occasional errands.
- Location: Burlington
- Compensation: Competitive
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