This position will be responsible for new hire and exit administration, benefit programs, new hire orientation, HRIS data entry and coaching employees on policies and procedures.
This position supports the HR team, performing various administrative and project based tasks.
Job Responsibilities:
Maintain and develop strong business partnerships within the organization.
Manage employee relations, performance management and other related Generalist activities for Chelmsford site.
Acts as primary go-to person for employee benefit concerns and/or changes.
Administers Human Resources policies and programs to ensure compliance to company guidelines and to ensure regulatory compliance.
Administers new hire orientation and benefits programs; health, dental, vision, FSA, disability and COBRA to ensure employees are accurately enrolled with carriers within allowed time periods.
Administers and coordinates leave of absences (FMLA, LOA, STD and LTD).
Enter all employee information (new hires, changes, terminations, etc) into HRIS system in an accurate and timely manner.
Conducts exit interviews and maintains attrition reports.
Participates in recruiting process as needed.
Prepare, maintain, and audit employee personnel files and associated paperwork to ensure compliance.
General administration support for the department cross-site.
Other special HR projects and administrative duties as needed.
Job Requirements:
2+ years work experience with general HR experience and some knowledge of benefits.
2+ years experience in employee relations.
PC skills: Microsoft Word, Excel, PowerPoint, and HRIS systems required
Who We Are:
Circles is a loyalty and experiential marketing company that is unique in the marketplace. We focus on providing the ultimate customer experience on behalf of our customers by fulfilling a multitude of requests (such as dining reservations, flower orders, and gift baskets for special occasions, tickets to concerts and shows, engagement proposals, travel support, and many other types of requests that assist our members in their day to day lives). We deliver this amazing array of services through our virtual Concierge service team, who deliver on requests from the everyday to the impossible. We accomplish this through our vast network of connections and world-class technology in our call centers.
Circles is an expanding company, where change is both expected and welcome. Our employees thrive in our fast-paced environment where they are encouraged to be creative, entrepreneurial and thoughtful in terms of supporting our customers while ensuring that a high level of quality is delivered with an ever present positive perspective and can do attitude. We offer our employees an extensive benefits package including health, dental and vision insurance, RRSP, and a sabbatical leave program. Other unique perks include our employee anniversary and reward programs. Circles is a wholly owned subsidiary of Sodexo.
To be immediately and seriously considered for this amazing opportunity, you must have the following:
Minimum of 2 years experience required in corporate recruiting, including 1 year recruiting IT/Technical professionals, and/or human resources with heavy staffing responsibilities.
Must have excellent computer skills, Internet sourcing skills, ability to pre-screen, interview and distribute candidates to hiring managers for review, networking and sourcing skills, technical aptitude, and negotiation and leadership skills.
Exceptional oral communication, organization and planning, persuasion skills, team work and written communication skills.
Necessary recruiting competencies and knowledge include: cold-calling and research-based sourcing, Internet and web-based recruiting and applicant tracking. Experience with candidate tracking software such as Bullhorn is a plus.
Apply to: American Training, Inc./LARE Training Center
ATTN: HR
102 Glenn St.
Lawrence, MA 01843
Fax: (978)683-5124
email: debbielynch@americantraininginc.com
The ideal candidate will have the following:
4+ years diverse HR experience
Four year degree in Business or Human Resources Management
HR Certification
Some experience in a labor relations environment is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Analyzes and answers requests by mail, Internet, telephone or in person from members concerning eligibility for retirement and / or annuity benefits
Assists members with application for benefits, loans or withdrawals; reviews applications for completeness
Determine benefit amounts available to participants and forward correspondence to participants.
Assist members who work and participate in other pension and annuity plans with reciprocity matters; provide forms.
Prepare and review outgoing reciprocal contributions to various applicable funds. Provide a list of fund names and amounts to bookkeeping for the issuance of checks. Forward checks along with any correspondence to applicable fund offices.
Process applications for benefits, loans, and withdrawals; prepare weekly and monthly withdrawals.
Initiate stop payments, voids, and replacement checks.
Review and process legally required benefits and information on benefits- for example, subpoenas, QDROs, court orders, etc.- assist attorneys with calculating annuity amounts
Calculate member and alternate payee balances in accordance with approved order for input into member databases.
Maintain accurate files for all participants including current information, beneficiaries and any transactions with their account.
Provide secretarial support to the department manager as needed.
Prepare and review weekly and monthly edits.
Review and verify the accuracy of work performed by associates within the department.
Reconcile weekly and monthly edit totals to member database.
Prepare monthly report of hours for the Board of Trustees report
Keypunch Pension and Annuity beneficiary cards.
Process and forward loan applications to the Bank for issuance of checks
Perform various general office duties
Cover reception desk as needed
The Implementation Specialist will have wide-ranging responsibilities in providing support for customers of HealthcareSource, Performance Management system. He or she will travel to customer sites to configure the system, train customers in its use, and ensure successful implementation. In addition, when not at a customer site, the Implementation Specialist will provide technical support via telephone and the Internet, as well as develop training materials and infrastructure to improve service delivery.
At customer sites, the Implementation Specialist will:
-Configure the system
-Manage installation and training schedules
-Train customers in both classroom and individual settings
-Manage the work of customers
-Make presentations to client groups
-Put system into production
-Provides initial support of live system
-Refine and improve implementation and training methods
-Ensure overall success of a software installation
-Perform other tasks as assigned
When not at customer sites, the Implementation Specialist will:
-Provide technical support to customers via telephone and the internet
-Provide information regarding customer needs to engineering and marketing
-Develop training materials
-Develop client services infrastructure
-Perform other tasks as assigned
Skills
-The ability to travel up to 40 percent
-At least two years experience in software implementation preferably in a healthcare setting
-A desire to work directly with clients and end users
-Excellent oral and written communication skills
-Excellent listening, presentation, and teaching skills
-The ability to work effectively under pressure in a team environment and meet tight deadlines
-The ability to balance competing tasks in a rapidly changing environment
-Fluency in MS Windows, Word, and Excel, XML and CSV
-A willingness to take personal ownership for the success of a software implementation
Company Description
HealthcareSource is the leader in talent management solutions for healthcare, used at over 1,000 healthcare facilities. We help healthcare organizations acquire, develop and retain the best workforce possible in order to maximize the quality and efficiency of patient care. Weve experienced significant growth in the last few years and were recently acquired by a leading private equity firm. This is an opportunity for growth and success: hot market, good products, exceptional customer satisfaction, and aggressive management. While profitable, stable and well-funded, we still have a small-company environment: fun, collegial, easy to get stuff done. We have moved into brand new office in August in Woburn, MA, right off Route 128.
Position Responsibilities include (but are not limited to):
All aspects of Benefits administration.
Manage all 401(k) deductions, changes, loans, distributions, and reporting.
Ensure proper, accurate and timely reporting to required governmental agencies. Responds to all unemployment insurance claims.
Supervise Payroll Administrator; Oversee and provide back-up for all multi-state payroll related activities including full-cycle payroll processing, bi-weekly transfer of payroll data, and payroll tax activities, wage garnishments and PTO accruals.
Offers advice, guidance and participation in the development, implementation, coordination and training of Human Resources policies, procedures and programs while assuring adherence to state, federal and other statutory guidelines.
Provides coaching and counseling with objectivity and professionalism.
Assists in identifying potential employee relations issues and/or opportunity; identifying issues (performance management, performance reviews, performance improvement plans, career development) and provides guidance.
Participates in decisions concerning promotions, transfers, and terminations and obtains final approvals of actions.
Offers advice, guidance and service in improving work performance and assist in training and development needs.
Requirements:
BS/BA or MS
Bilingual (English/Spanish) is a huge plus!
3 to 5 years experience as an HR Generalist.
Experience with multi-state payroll.
3+ years supervisory or management experience.
Strong knowledge base and experience in federal and state employment, labor and wage and hour laws.
Ability to see the big picture business perspective, but is willing to roll up their sleeves and do whatever it takes to get the job done.
Demonstrated problem solving and negotiation skills.
Must be able to work on several projects simultaneously.
Minimum of Intermediate skills in Microsoft Windows, Word, Excel, PowerPoint, and Outlook.
If you meet these qualifications please e-mail a resume and cover letter including salary requirement to careers@sugartest.com.
We look for talented people who work hard, work with integrity, and have a passion for their job. Take a look at our website (www.sugartest.com) and get a sense of what a great place Neighborhood Diabetes is to build a career!