craigslist | admin/office jobs in boston/cambridge/brookline

Administrative Assistant

2009-12-21T07:45:13-05:00

Administrative Assistant

About the Job
The Administrative Assistant will work both independently and with a team under the supervision of the Executive Assistant; drafts documents, reports, and completes projects as directed e.g. collettion of donations.

Essential Duties and Responsibilities:

Performs word processing and desktop publishing to include presentations, spreadsheets and graphs; transcribe information of a technical and/or sensitive nature; may be required to take meeting and/or conference call minutes. Screens calls and routes correspondence to appropriate personnel; brings issues to the attention of the Executive Assistant. Actively promotes and ensures clear communication within the department and facilitates inter-departmental communication. Maintains planning calendars and works with division management to formulate data for reports. May be required to perform other related duties as required and/or assigned.

please send your resume via email to :dianasalas0@aol.com for more informations and immediate consideration.

Office/Bookkeeping Clerk (Brookline)

2009-12-19T11:07:57-05:00

Expanding medical practice in Brookline seeks part-time or full-time office/bookkeeping clerk to work with accountant. Individual's primary resposibility is filing duties and general office duties. Other responsibilities include organizing invoices, bills and communicating with venders, general office work, along with special projects as they arise. Bookeeping experience not necessary. Data entry skills helpfull. Must be flexible and available to work weekends. Specific qualifications and expectations include the following:

-Thorough understanding and willingness to spend a majority of time filing
- Basic Word and Excel computer skills
- Available to work flexible hours during the week AND weekends
- Excellent communication skills
- Willingness to learn bookkeeping
- Local candidates in Brookline encouraged to apply

Please submit cover letter, resume and salary requirements for immediate consideration.

Accounting & Office Manager at CitySquares.com (South End, Boston, MA)

2009-12-18T18:48:24-05:00

Full Time Accounting & Office Manager Position at CitySquares Online, Inc.

CitySquares Online, Inc., a growing Internet company in Boston�s South End, is seeking an experienced, youthful, energetic administrative professional to support the CEO and the company managing the administration of day-to-day office matters as well as representing the company in a professional manner with customers, vendors, investors, and partners. The Office Manager will interact with all personnel within the organization, requiring a high level of tact, diplomacy, discretion and good judgment, as well as a fun-loving attitude and proactive attitude. Applicants must have strong accounting skills to be considered for this position and Quickbooks experience is a must.

Responsibilities

The work will be varied but will include:

Handling day to day Accounts Receivable and Accounts Payable with QuickBooks and Zuora
Working closely with the company's CFO on financial reporting, cash flow reports, and supporting the CFO as needed.
Organizing mail, filing, records, and billing
Buying office supplies
Supporting the CEO scheduling meetings, booking travel, answering phones and email
Assisting sales and customer support team with administrative duties
Preparing reports and presentations
Assisting customers and provisioning customer orders
Other duties based on skills and experience

Experience and Requirements

*Must have strong and proven experience and expertise working with Quickbooks, A/R. A/P, and financial reporting.
Must demonstrate success in prior work, or relevant studies or extra-curricular activities.
Enthusiastic, personable, pleasant, fun-loving
Demonstrating a high degree of professionalism in speech, manner, and appearance, with confident personality and poise
Self-motivated, team player with can-do attitude
Demonstrated success in prior work, studies or extra-curricular activities
Ability to stay organized and keep others that way, detail oriented
Capable of communicating and working effectively with senior management and senior executives at key business partners or customers
Knowledge and comfort with technology and web delivered applications, high degree of skill with Microsoft Office and Quickbooks and the Internet
Experience in a start-up, financial or Internet company a major plus.

The company offers a fun and exciting work-environment and an opportunity to participate and grow in a small, fast growing company. Compensation based on experience. The position is full-time.

Minimum requirements

The ideal candidate has 2-3 years of administrative or related experience, and the capacity to work within a start-up environment. Advanced knowledge of Microsoft Word, PowerPoint, Excel, Outlook, QuickBooks required. Must possess excellent organization skills and have a high attention to detail with a desire to get the job completed accurately and in a timely manner. Must be self-motivated, have excellent interpersonal skills and the ability to build professional relationships. Ability to work independently and as an effective and engaged team member in a fast-paced environment and must be able to keep cool during high stress situations and deadlines. Strong initiative and follow through is essential.

Please see more details here.

Growth Oriented Admin to 48K (Boston, MA)

2009-12-18T17:07:01-05:00

Stable and successful downtown Boston investment firm is looking to hire an admin for their Private Clients Group. Need someone proactive, driven and organized. Comfortable scheduling travel arrangements (both domestic and international) and also need strong calendar management skills. The firm is very client driven and team-oriented, so you need to be customer focused and great with people. Company offers growth from within, please apply today.

Front Desk Office Assistant (Downtown Boston)

2009-12-18T16:42:11-05:00

Big Brothers Big Sisters of Massachusetts Bay has an opening for a short term, temporary Office Assistant. This position is the first to interact with the public on the phone and greeting guests in a fast-paced office environment. In addition to the critical front desk responsibilities, the Office Assistant will also assist the Manager of Operations with daily office functions and facilities maintenance.

Responsibilities Include:
Providing excellent front desk phone and guest customer service, processing mail and purchase orders, assisting with facilities maintenance, and assisting other departments with administrative projects as needed.

Required Skills and Abilities: Prior receptionist or office assistant experience required; a high level of professionalism especially relating to phone skills; ability to prioritize and multi-task; customer focused; computer skills are necessary and must be familiar with Microsoft Office programs; accounts payable experience is also helpful; a positive attitude is essential.

This position is a contract position and will be available for approximately three months.

Please send resume and cover letter to Office Assistant Search Committee, at the agency's Boston address or to careers@bbbsmb.org. Please place Office Asst and CRAIGSLIST in the e-mail header. No phone calls, please. We will contact only candidates selected for further review.

Office Assistant Search Committee
Big Brothers Big Sisters of Massachusetts Bay
75 Federal Street, 8th Floor
Boston, MA 02110
fax: 617-542-8855
www.bbbsmb.org

Office Assistant / Receptionist (Boston, MA)

2009-12-18T16:34:32-05:00

Artisent, Inc. is a diverse industrial design and engineering firm located in downtown Boston. Recent efforts include helmets for hockey, football, lacrosse, and military applications; medical devices; and product web page development and implementation. Our small multi-disciplinary team of engineers, industrial designers, and model shop personnel seek an office assistant to provide administrative and organizational support to our firm�s executive team and individual staff members.

Job Description:
- Provide direct daily support to the firm�s president regarding appointments, clients, and other time sensitive requirements
- Provide administrative support to the staff as required
- Coordinate and track incoming and outgoing packages and deliveries
- Order and maintain all general office supply requirements
- Manage general organization of the office, office equipment, and software
- Research and coordinate travel requirements for office staff and clients
- Maintain the paper filing system and server filing system
- Maintain and de-conflict the office�s electronic calendar
- Coordinate with building management on any building issues
- Review and distribute incoming mail

Job Requirements:
- Four-year college degree preferred
- At least two years of relevant office experience
- Proficiency in MS Office software
- Must be articulate, organized, and detail oriented
- Must be proactive and a self-starter

Client Services Representative late shift (Noon-9pm) (Financial District, Downtown Boston)

2009-12-18T16:31:12-05:00

Position Description

� Busy inbound call environment
� Answer customers� inquiries and issues regarding account maintenance, discrepancies in billing, funding, service, etc.
� Maintain existing client relationships by providing exemplary customer service, product knowledge, empathy and professionalism.
� Coordinate necessary processing changes needed for customers such as bank changes, correcting records and adjusting errors.
� Follow up and respond to customers by providing information within specific time frames.

Position Requirements

� College Diploma required
� Effective communication and writing skills
� Ability to conduct basic math calculations frequently (multiplication, division, addition, subtraction, etc.)
� Proficiency with Windows 2000, MS Office and overall internet navigation
� Patience with customers
� Detail oriented with superior follow- through
� Self- motivated, determined, and professional demeanor
� Strong interpersonal skills
� Team player who takes direction well

About Merchant Warehouse

Merchant Warehouse leads the Credit Card Processing Industry. We were the first company to sell credit processing equipment and services online and have continued to innovate ever since. We are located in downtown Boston�s Financial District, with easy access to public transportation. We currently employ over 150 people and will be growing rapidly in the next several years. We are an equal opportunity employer and look to build our company around great people.

If you are interested, please send your resume and cover letter to Merchant Warehouse at the above email address. We appreciate your interest!

Claims Processor to $13/Hr � Temp Role in Cambridge!!

2009-12-18T16:26:10-05:00

Two month temporary assignment with a thriving Cambridge Company!! Our client is looking for a Claims Processor who has healthcare experience and has previously processed HFCA CMS 1500 and UB claims. Hours for this position are 8:30am � 5pm. This role will be responsible for processing paper claim forms; completing data entry; ensuring the accuracy and authenticity of claims; completing additional administrative and claims related duties, as assigned; and maintaining a low turnaround time to meet productivity levels. The qualified Claims Processor must have 2+ years of relevant professional experience; strong technical skills; and excellent communication, organizational and problem-solving skills. Earn up to $13/hour while on assignment!! Interested and qualified candidates, please submit resumes, with reference to job code: A2100A, to cladmintemp@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Administrative Assistant to World Class Surgeon (Boston)

2009-12-18T15:47:01-05:00

Top surgeon at one of Boston's leading healthcare organizations seeks talented administrative professional to assist with clinical & professional duties. Responsibilities include managing calendar for surgeries, patient appointments, internal meetings and external appointments, coordinating travel, providing excellent customer service to external and internal contacts, coordinating patient care both within the hospital and with outside organizations, and handling all administrative duties in the doctor's office, including answering phones, filing, managing correspondence, and word processing.

Requirements:
2-5 years of administrative experience in the healthcare field
Bachelor's degree
Strong organizational skills
Ability to work in a very fast-paced environment and meet tight deadlines
Excellent customer service skills, and proven ability to follow through on all assigned tasks

Account Management: Entry-Level Associate

2009-12-18T15:45:25-05:00

Our Client Support Team seeks a new Associate. For the right person, this is an opportunity to learn a specialized business with a strong future by supporting the experienced professionals on the team.

Our company specializes in the delivery of performance reporting and marketing communications for the financial services industry. We have been in business since 1996. Our information processing technology and service quality have won us major new clients. And we are growing.

Duties, among others, will include:
� Proofreading and Quality Control
� Data Entry
� Documentation
� Administrative support

We need you to be:
� Expert at Excel
� A Do-er: Organized, disciplined, methodical, thorough and quick to get things done
� A Learner: Someone who digs in, picks things up quickly, finds answers
� Strong support for the Client Support Team: Looking for ways to help, taking initiative
� A Project Manager: Able to multi-task and prioritize

We can offer you the opportunities:
� To join a small team, where your contribution counts and is recognized
� To join a fast-growing company with big clients
� To learn, first hand, details of the investment and retirement planning world
� To become closely familiar with publishing, marketing communications, and investment performance reporting
� To serve the major companies in the investment and retirement worlds who are our clients and who rely on our team to project-manage and process the important investment performance data they present to their markets
� To assume more responsibility as soon as you demonstrate ability and resourcefulness

We offer a competitive benefits package: Health, Dental, 401(k), Life Insurance, Paid vacations and Holidays.

Our location is in Woburn, ten minutes north of Boston, right next to Route 93, inside Route 128.

Assistant to the Executive Director/Youth Coordinator (Downtown Boston)

2009-12-18T15:31:56-05:00

Temporary Position available
At MassVOTE
December 18, 2009

Assistant to the Executive Director/Youth Coordinator

MassVOTE works on a nonpartisan basis to increase voter registration, education, and participation in historically underrepresented communities in Massachusetts to promote social, economic, environmental, and racial justice.

As the temporary Assistant to the Executive Director this person will help recruit volunteers and interns, help manage Quick books, processing financial accounting transactions, managing VAN database. In addition, day-to-day office management such as: maintaining office supplies, scheduling computer maintenance, scheduling meetings, managing Executive Director�s calendar, and leading some aspects of public policy work at the State House and City Hall.

Young Civic Leaders is an 11-month, multi-year apprenticeship program that provides a positive learning experience to 7 at risk youth from the Boston Public High Schools system. These students intern in a professional environment, learn job skills, and get academic support, lead policy work around Pre-Registration and organize a once a year event in April called the Civies. Participants work with youth across Greater Boston and Chelsea teaching young people how to civically engage. The youth attend the program 10 hours a week during the school year and increasing to 25-30 hours a week during the summer months.

As the temporary Youth Coordinator, this person will assist the Deputy Director in overseeing the 7 Young Civic Leaders that attend the program. He/she will help lead the implementation of all Young Civic Leaders program activities including: organizing all trainings, field trips, activities with Bank of New York Mellon CityACCESS and organizing the Civies event in April.

Addition Skills needed:
� Good people skills
� Good writing skills
� Ability to multi-task
� Organizing and Advocacy
� Timeliness
� Ability to take initiative
� Ability to work with youth
� Ability to work in an open space environment

This will be a 30-40 hours a week full-time position. Since this position is temporary, running from January through May 31, 2010. MassVOTE will be taking application from December 18, 2009 through January 1, 2010, as we would like to bring this person on quickly. In addition, interviews for the position will begin to take place the second week of January with the goal of starting the new hire the third week of January. If you are interested in applying or have any additional questions please contact:

David Ortiz, Deputy Director MassVOTE
41 West St.
Boston, MA 02111
PH: 508-345-4995
Email: dortiz@massvote.org

PROJECT MARKETING SUPPORT/ANALYTICAL ASSISTANTS-Boylston Staffing (Wellesley)

2009-12-18T14:32:32-05:00

Boylston Staffing is looking for multiple Administrative Assistants for a Marketing Department. Will support Associate Product Managers with analytical and marketing reports, will perform research and manage vendors and cases. Need strong organizational and finance skills, able to manage multiple projects, must be deadline driven, and have an ability to prioritize. Will take a recent grad with administrative experience. Ideal candidate will be numbers driven, have administrative support skills and strong computer knowledge. Please send in your resume as soon as possbile. These positions are temporary to hire paying 35K+ on a permanent basis working 8:30am-5:00pm.
Temporary position paying $15.00/hr.

This is an administrative/analytical position!

Prevention and Wellness IT Support (Allston)

2009-12-18T13:40:54-05:00

The Joseph M. Smith Community Health Center is now accepting applications for the following position:

PREVENTION AND WELLNESS IT SUPPORT

RESPONSIBILITIES:
1. Development of tracking systems to measure and track clinical performance goals for the Pre-vention and Wellness and family practice departments.
2. Work with the IT and P&W staff to assure that clinical data reports submitted are an accurate and complete reflection of the services provided.
3. Develop and improve reports so that they are accessible, useful and reliable for P&W navigators and other staff.
4. Provide day to day user support to members of the Prevention and Wellness, Quality Assurance and Medical directors departments.
5. Work closely with the medical department to interpret data from the CHIA system. Work closely with the IT department to improve the quality of Joseph Smith data in the CHIA system and to make that data useful to the medical providers.

HOURS: 20 hours available; non-exempt. Position offers competitive salary and excellent benefit package. Evening hours might be required.

QUALIFICATIONS:
1. College Degree in Computer Science required
2. Experience with electronic medical records or other health related IT preferred
3. Ability to work independently

Interested candidates should send resume to: Human Resources at 564 Main St. Waltham, MA, 02452 or fax to 781-693-3817 or email hr@jmschc.org.

Visit us at http://www.jmschc.org

Joseph M. Smith Community Health Center is an Equal Opportunity & Affirmative Action Employer

hiring Administrative assistant

2009-12-18T12:56:29-05:00

Part-time position (Mon-Friday) for a personal assistant to help with a variety of tasks depending on the current need. Position will include office assistance as needed, helping with schedules, organization tasks/projects and other various tasks as needed. Must be highly organized and have excellent organizational skills, computer skills, flexible, hard worker, honest, committed, willing to learn new things, and a good communicator. Possibility to become full time eventually. Schedule is primarily afternoons (1-5 p.m.) with some flexibility based on need. Schedule may vary according to projects/needs from week to week. Opportunity for additional hours on occasion.

Minimum Qualifications
Ability to quickly learn new systems. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize in a fast-past environment.

Staff Assistant II (Cambridge)

2009-12-18T12:28:34-05:00

Public Affairs and Communications

Duties And Responsibilities: This position is comprised of two part time functions within the Harvard Public Affairs and Communications office: providing operational support for the community gifts office and afternoon front desk coverage in the communications office. Community gifts duties include: serve as an information resource for the annual campaign fielding inquiries by phone and email from staff and charitable organizations; receive and process pledges and donations; process web vouchers and quarterly check disbursements to agencies; reconcile deductions and bank statements; maintain the custom database, monitoring program changes and security systems; work with consultant / programmer and representatives in UIS, Payroll and Accounts Payable to manage relationships and interfacing systems; prepare quarterly reports and communications and support the production of campaign materials, including editorial assistance. Front desk duties include: answering main telephone lines and welcoming and assisting visitors in a pleasant and professional manner; determining appropriate course of action for inquiries by taking clear messages, referring calls, and providing follow-up; maintains the appearance of the reception area; manages and sorts incoming mail and faxes. Assist with news monitoring activities. Provide project and administrative support to other public affairs and communications staff as needed.

Basic Qualifications: Minimum 2 years accounting or financial services/management experience and proficiency in Microsoft Excel required. Ideal candidate must have solid communication and interpersonal skills; the ability to communicate effectively with multiple constituencies; and strong organizational and time-management skills. Being able to deal with highly sensitive and confidential information with discretion, precision and accuracy is critical.

Additional Qualifications: Should be articulate and self-motivated, and have the ability to work independently as well as part of a team. Proficiency with database software, Microsoft Access and Filemaker strongly preferred. Prior experience or an interest in charitable giving helpful and a basic understanding of public and media relations is desired. Familiarity with Harvard and its financial and HR systems strongly preferred.

APPLY HERE!

Administrative Assistant (Waltham)

2009-12-18T12:26:39-05:00

Position Summary:
The Basics Needs Team at JF&CS is expanding and is hiring an energetic, enthusiastic and very organized Administrative Assistant to support our current operations and future growth. Basics Needs is a dynamic program providing services and advocacy for the low-income families and individuals. Basic Needs provides financial assistance, legal services, domestic violence case management, nutrition services and a kosher food pantry. The person in this position must be have excellent time management skills, have the ability to prioritize multiple tasks and have a solution-based approach to work. The Administrative Assistant will work directly with the several Basic Needs Program Directors and staff members to ensure smooth day to day operations of all the programs. Responsibilities include but are not limited to: maintenance of client records, triaging client phone calls, researching and compiling community resources, organizing mailings and participates in data collection efforts.

The Administrative Assistant must be professional, mature, flexible and have excellent written and oral communication skills as well as customer service skills. Excellent computer skills and ability to work as part of a team are a must.

Essential Basic Needs Job Functions:
� Opens and closes client records
� Maintains filing system for client records and other program information
� Archives past client records on a regular basis
� Prepares and mails applications and materials to new clients
� Triages client phone calls when volume is high
� Manages and organizes mailings, newsletters and outreach information
� Manages the Consumer Satisfaction Survey System for each program
� Compiles community resources and information in an organized way for staff to refer to
� Researches additional community resources and information for clients as directed by program staff
� Prepares and manages materials for volunteers and interns
� Prepares materials needed by staff for meetings, trainings, workshops
� Is knowledgeable in ETO and is able to print reports, and pull data needed by staff for reports, grants, and presentations
� Manage multiple Excel spreadsheets for non- ETO data
� Orders and maintains office supplies for Basic Needs Team
� Provides assistance for scheduling and organizing meetings and events and mailings
� Conducts internet research needed by staff for program development, resources, grant writing
� Updates the policy and procedure manuals of programs that have them
� Facilitates the updating of Constant Contact Mailings lists for each program

Additional Program Specific Job Functions
� Inventory, manage, distribute, and organize mailing of food gift cards
� Update, edit and print the Family Table volunteer manual annually
� Assist in the Family Table Client recertification process
� Assist in paperwork preparations for Family Table Distribution Days
� Send client and panel attorney mailings for Bet Tzedek
� Creates and send Survey Monkey evaluations monthly for Bet Tzedek Panel attorneys
� Puts thank you notice in the temple bulletin of panel attorneys who have completed pro bono cases
� Assist in the paperwork for check requests for financial assistance
� Support the seasonal projects of CFA: Back to School Drive, Toy Drive, Camp Scholarship Program
� Support the scheduling arrangements of the Mitzvah to Mitzvah Project
� Provide administrative support specific to Journey to Safety & for the HPRP project
� Provide administrative support for the Jewish Interagency Collaborative

Other duties as assigned

Educational/Experience Requirements:
� Must have experience providing administrative support experience
� Must be able to work as part of a team
� Must have the ability to learn and master the ETO system
� Knowledge of Microsoft Office Suite (excel, word, outlook, power point)

JF&CS offers an excellent work environment with competitive salary and benefits. To apply for employment opportunities, please send resume with cover letter and salary requirements (unless otherwise noted) to:

Director of Human Resources
Jewish Family & Children's Service
1430 Main Street
Waltham, MA 02451
Attn: Human Resources

HR@jfcsboston.org

We regret that we cannot take phone calls regarding this position. JF&CS is an Equal Opportunity Employer.

***PLEASE PUT THE JOB TITLE IN THE SUBJECT OF YOUR MESSAGE***

Database / Membership Coordinator to $19/Hr - Temp to Hire, Cambridge!

2009-12-18T11:46:52-05:00

Our client is looking to hire immediately!!! Outgoing, polished and articulate Database / Membership Coordinator is needed to support a high-volume, respected Boston area non-profit! Duties will include supporting the membership program by coordinating the collection, distribution and reporting of information related to annual membership nominations; processing nominations and inputting data; maintaining the election process database and ensuring that contact information is up to date; processing final ballots; arranging and coordinating materials for meetings and conference calls; producing statistical reports; organizing mailings, announcements and packets of information; and more! The qualified Database / Membership Coordinator must have a Bachelor�s degree, Master�s degree is preferred; advanced skill using the Microsoft Office suite, particularly database work; previous experience in a support role; a proactive and flexible work ethic with superior communication, interpersonal, analytical thinking and organizational skills; and an outgoing, helpful personality! This is a temporary opportunity with potential for permanent hire which pays up to $19/hour while on assignment and up to $55k when the position converts to a permanent role! Apply today for immediate consideration!! Interested and qualified candidates, please submit your resume, with reference to job code: A35875A, to cladmintemp@beaconhillsg.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Communications Associate (Watertown, MA)

2009-12-18T11:16:31-05:00

Harvard Business Publishing is in search of a Communications Associate. The Communications Associate will be working with the Harvard Business Review Group communications team and will be providing support to the HBR communications director in building brand awareness and promoting the Harvard Business Review magazine in consumer and business media.

Responsibilities:
Create, write and manage media email alerts and other mailing lists and databases. Respond to incoming requests for content and sources. Monitor coverage of magazine and books in traditional and digital and social media channels. Execute special mailings. Assist in outreach promoting magazine web and print content and authors in various media channels. Identify awards program opportunities and coordinate HBR McKinsey Awards program, including support for the annual event. Research and identify speaking opportunities for authors and staff. Write posts about HBR content for HBR Newsroom blog. Collaborate with consumer and web marketing units on cross-platform projects.

Requirements:
Bachelor's degree and a minimum of one year communications experience in higher education or community organizations
Excellent verbal and writing skills
Strong interest in business and consumer media
Familiarity with social media platforms and tools
Ability to meet deadlines under pressure
Familiarity with web publishing/blogging tools
Exceptional organizational skills and must be detailed oriented
Proficient in Excel, Microsoft Word, and Powerpoint

ADMINISTRATIVE COORDINATOR / 40 HOURS / DAYS - BWH (2197208) (Boston-On Campus/Longwood Area)

2009-12-18T10:51:16-05:00

Executive Assistant/Client Services Director (Back Bay/Copley)

2009-12-18T10:33:49-05:00

Executive Assistant/Client Services Director (Back Bay/Copley)

High level CFP� Financial Planner is seeking a Client Services and New Business Administrator for a dynamic practice to help grow it to new heights

Senior Financial Planner maintains a private client group within a major well-known privately owned financial services company in New England with over 350 employees is looking for an important new addition to the team. Company was recently listed on both The Globe and Boston Business Journal's lists of "Top Places to Work in MA"

RESPONSIBILITIES

� Provide day-to-day administrative support including maintenance of calendar and scheduling, Client Relationship Management database (ACT for Financial Professionals), and phone coverage
� Process and deliver on client service requests for existing financial products that clients have purchased (Mutual funds, brokerage, life, disability, long-term care insurance.)
� Assist in the preparation of proposals, client presentations and prepare many types of financial product application paperwork for use by the planner in meetings
� Completion and submission of new business client applications to insurance and investment companies; then tracking that business until it's placed
� Assist with database mining and materials for marketing campaigns
� Organize and maintain client contact information and filing system
� Review, sort and deliver mail, and email

REQUIREMENTS

� 4 year college degree
� 5 years of post-grad work experience desired but not required
� Proficiency in Microsoft Office applications including Word and Excel
� Strong ability to prioritize multiple assignments & complete them and effectively
� Detail-oriented - MUST have more organization skills than your employer!
� Strong communication skills-must make pro-active outbound calls to private clients
and financial institutions
� A desire to be part of a team � with the planner, the clients, and the resources in the office

32 to 40 hours, possible (Mother's Hours)

ADMINISTRATIVE COORDINATOR / 40 HOURS / DAYS - BWH ( Boston-On Campus/Longwood Area )

2009-12-18T10:23:18-05:00

ADMIN SECRETARY III / 40 HOURS / DAYS (2195970) (Boston-On Campus/Longwood Area)

2009-12-18T10:19:18-05:00

Brigham and Women�s Hospital (BWH) is internationally known as a leader in cutting-edge research and technology and its commitment to patient-centered care. BWH has a rich legacy of excellence and has been consistently recognized as one of America�s best hospitals by US News and World Report.

GENERAL SUMMARY/ OVERVIEW STATEMENT:

This position provides complete administrative supports to Dr. Meir Stampfer, Professor of Medicine. Some support may also be requested for postdoctoral fellows and students working with the investigators. The Administrative Secretary will perform a wide range of administrative tasks related to maintaining a daily calendar, organizing meetings, preparation of manuscripts and grant applications, some monitoring of grant accounts, support for teaching activities, and organizing travel, both domestic and international. The position requires working closely with five other administrative assistants at Channing Laboratory: while these assistants work in close collaboration and coordination, each position is unique. Responsibility, flexibility, excellent judgment with a strong sense of initiative and the ability act independently are required to deal with all aspects of this diverse and demanding position.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Responsible for maintaining a computer calendar of daily, weekly and yearly appointments for the investigators, which requires first hand knowledge of the investigators� priorities, scheduling conflicts, and research and teaching activities. Creates, organizes, prepares, and maintains information on all active files for daily, weekly, and monthly meetings, procuring articles, creating graphics, and ensuring delivery of all materials by meeting deadlines.

2. Plans and organizes committee meetings within Channing Laboratory, Harvard School of Public Health, and Harvard Medical School with colleagues and with outside collaborators, as well as the scheduling for the investigator�s involvement in domestic and international lectures, conferences and presentations. Uses communication skills to prepare and deliver logistic information to organize and prepare outside lectures.

3. Works with the Channing grants administrator to prepare all grant applications in a timely manner. Grant preparation includes budgetary items, organizing the scientific content, maintaining the bibliography, collecting and updating all biosketches, and familiarization with submission guidelines, as well as post award activities, including helping to prepare progress reports and monitoring the accounts.

4. Prepares and edits all manuscripts authored or co-authored by the investigator from draft stage to publication using Medline to search citations and Endnotes to build literature libraries as designated by individual manuscripts.

5. Communicates between all students and the investigator around teaching activities including: maintain confidentiality in preparing course files, and submitting grades. Procures and delivers class materials for the course syllabus and communicates directly with the Registrar�s office on all new or changed information on a course syllabus.

6. Exceptional word processing skills, strong use of the English language in preparing correspondence, creating presentations using a variety of graphs and tables presented in unique formats using Power Point software.

7. Uses strong communication skills, familiarity with study design and recent findings to answer questions from participants, and helping to deal with the media and the medical community on questions pertaining to the studies.

8. Responsible for updating the investigators� curriculum vitae and biosketches, maintaining an ongoing file of all publications authored or co-authored by the investigator. Develops and maintains computer files for other activities including letters of recommendation, grants, papers and manuscripts, and other projects.

9. Facilitates the smooth operation of the office, using detailed knowledge of office procedures, independent judgment and initiative in resolving problems and recommends improvement in office procedures when necessary.

10. Performs all other duties and assignments as requested

QUALIFICATIONS:
Bachelor�s degree, business/technical school or equivalent required. Minimum of 4+ years of experience as an administrative secretary in a related research setting.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
1. The ability to prioritize among multiple tasks and to easily assimilate large amounts of information in a timely manner.

2. Develop familiarity with processing grants including budgets and the knowledge of NIH and other grant guidelines.

3. The ability to facilitate in the smooth operation of the office, acquiring detailed knowledge of office procedures, exercising independent judgment and initiative in resolving problems and recommending improvement in office procedures when necessary

4. Comfort learning new computer software packages (e.g. EndNotes) and familiarity with Internet-based searches to support research activities of investigators.

5. The ability to perform other duties and assignments as requested.

WORKING CONDITIONS:
The work takes place in a busy academic and research-oriented environment, providing direct support to one investigator while working closely with five other administrative assistants.

To apply online, please submit your resume here:
https://careers.partners.org/psc/EA/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&SiteId=2&HRS_JOB_OPENING_ID=2195970

Brigham and Women�s Hospital is an EEO, AA and VEVRAA employer.
http://www.brighamandwomens.org/careers

Record Room Clerk (Bilingual English/Spanish) (Boston, MA. )

2009-12-18T10:13:47-05:00

Record Room Clerk (Bilingual English/Spanish)
South End Community Health Center

The South End Community Health Center is currently seeking a Record Room Clerk. This position is responsible for managing record room including filing charts, pulling charts, and maintaining records. Backs up front reception desk, and schedules patient appointments. High School diploma or GED, and one year work experience. Must have good interpersonal skills, ability to multi-task, accurately file, and good communication skills. Must be bilingual: English/Spanish.

We offer competitive salaries, a positive work environment, health, dental, life insurance, short-term and long-term disability insurance, tuition reimbursement and 403(b) retirement.

Equal Opportunity Employer.

To apply for this position . . .
Email your resume with salary requirements to: hrdept@sechc.org
Or fax to: 617-425-2090
Or mail to: Human Resources, 1601 Washington Street, Boston, MA 02118

Due to the volume of recruitment, we are not accepting phone calls regarding resume status. You will receive a resume acknowledgement card in the mail. Only those applicants selected for interviews will be contacted.

The South End Community Health Center is a full-service, non-profit primary and managed care facility, which is committed to providing the highest quality health care and social services to all its patients. The South End Community Health Center�s philosophy is that high quality health care which is comprehensive, preventative and accessible is the right of all people, regardless of their ability to pay.

Established in 1969 South End Community Health Center is an independent, community-based comprehensive care organization. It is the largest provider of comprehensive care to Boston�s Latino population.

Administrative Assistant 40K-50K+, professional services (Boston)

2009-12-18T09:05:13-05:00

Our client is seeking a highly intelligent Administrative Assistant to support their very busy executive office. They are looking for someone with at least 2-5 years of experience in a thriving, demanding professional position. The ideal candidate must have high energy, be able to think on their feet, and be innovative.

Job Responsibilities:

�Responsibilities may include scheduling meetings, arranging complex and detailed international travel plans and itineraries, and managing high-level interaction with senior executives and prestigious clients.
�Oversee the general maintenance of the executive, which include, answering phones, managing vendor relationships, ordering office supplies.

Qualifications:

�Strong computer skills, Microsoft Word, Excel, and PowerPoint.
�College Degree required.
�Positive Attitude, team player, and strong work ethic.
�Professional demeanor must have the ability to confidently interact with all levels of authority and staff.
�Excellent Communication Skills both written and verbal.
�Be willing to work Overtime if needed.

Interested applicants please only submit your resume to the above address if you meet all the above qualifications to this job posting.

Records Clerk (Boston)

2009-12-18T08:53:15-05:00

Typical duties include:
� Data entry, filing and paperwork processing
� Provide and communicate information to outside agencies and the general public in accordance with proper procedures

The right candidate will have:
� A high school diploma or GED
� Familiarity with standard computer software and general office procedures
� Customer service oriented attitude

++++ Office manager/bookkeeper @ car dealership ++++ (just north of Boston)

2009-12-17T23:19:07-05:00

If you have experience in the automotive industry, please reply!

Responsibilities will include:

A/R and A/P
Collections
Posting
Payroll
Deposits
Sales reports
General Ledger
Reconciliation of bank and financial statements
Quickbooks and MS Office (Excel)
RMV titling & drive program
Breaking down deals
Contract funding

Please attach resume and tell us about your new or used car store experience.

Office Assistant Needed! (Somerville, MA) (Somerville, MA)

2009-12-17T21:01:22-05:00

We are looking for someone who can come in and learn the needs of the office work at our used car dealer ship. Must be dependable customer service, and provide administrative support, organized, able to multi-task; work independently, proficient in MS Systems, Outlook, Internet Research, professional telephone manner is a must. Bilingual is a plus.

Requirements:
- has a driver license.
- Prompt.
- Great attitude.
- Ability to pick-up new ideas and concepts quickly.
- Administrative experience

Location: Somerville. Ma.

Please e-mail resume to nadermanny@gmail.com
Please do not contact job poster.
Please, no phone calls about this job.

Personal Assistant

2009-12-17T20:38:47-05:00

Responsible for scheduling appointments, greeting clients, answering and transferring telephone calls. Collecting client information, retrieving and entering data via computer. Collecting co-payments, ordering supplies, copying and faxing.

This position requires attention to detail and strong client focus. Also requires ability to maintain strict confidentiality, excellent communication and interpersonal skills, telephone etiquette, and computer experience. The ability to multi-task, prioritize and organize a must. Prior experience in a busy office environment a plus.

Experience
1-2 Years Experience

Desired Education Level
High School

Executive Assistant to Consulting Partner (Boston)

2009-12-17T17:23:47-05:00

We have an open position within our Boston office for a candidate that is looking to work in a dynamic, fast-paced, and project-based department. We have an opening working with a Partner within our group. This position is a permanent full-time position and is open due to a promotion within our group.

Duties include (but not limited to):

Diligent coverage of telephone lines
Building relationships with internal and external constituents to leverage the time of others
Calendar management
Coordination of meetings
Domestic and international travel arrangements
Preparation of presentation materials and maintaining internal databases
Handling of daily mail, maintaining file systems, managing expense reporting
Memos, correspondence, other documents
Ad hoc projects as needed

Requirements:
Able to interact with internal staff
Strong communication skills and organizational skills
6-month to five years of administrative experience in a fast-paced environment
MS Office skills

This is a permanent full-time position that is salaried with full benefits and a bonus. Please be sure to attach an MS Word version of your resume to be considered

Dispatcher/Customer Service Agent Needed (East Boston)

2009-12-17T15:52:20-05:00

We are a fast paced towing and road service company that is looking for part time dispatchers/customer service agents. All applicants must have some experience and be very customer service oriented. We are a twenty four hour service and have multiple different shifts available for the right people. All applicants must have a good appearance and attitude. Bi lingual is a preference. If you are interested in this position please email your resume. Thank you!

Front Desk Evening Supervisor (job# 10-149)

2009-12-17T15:37:37-05:00

**THIS IS AN EVENING POSITION**

Essential Duties and Responsibilities

Supervise the student employees on the 4:00 PM to Midnight shift Monday through Friday at 150 MA, as they provide information, issue practice rooms, answer telephones, and issue residence hall guest passes. Assist student workers with questions and situations which require greater expertise/knowledge

Greet visitors. Answer questions. Give directions.

Answer incoming college phone calls in the evening, after the college telephone operator goes off duty

Perform periodic rounds of the 150 MA practice rooms to monitor use, enforce regulations, and check on repairs

In cooperation with the day shift supervisor and weekend shift supervisors, hire, train, schedule, supervise, and evaluate 25 to 30 student employees. Establish and maintain programs to motivate and reward student employees.

In cooperation with the other supervisors, maintain the front desk systems for processes such as practice room overdue sanctions, practice room maintenance requests, student employee time sheets, supervisor shift logs, and residence hall guest pass issue

Work with the other supervisors and the Associate Director of Housing in developing and reviewing front desk policies and procedures. Make recommendations to the ADH for improvements and renovations.

Qualifications:

High school or equivalent education, good communication and organizational skills required. Student employee supervisory experience preferred.
Some computer data entry and word processing experience preferred.

Other Information or Comments

The front desk maintains operations on holidays and weather closing days during the school year and the supervisor works on those evenings or arranges adequate substitute coverage in consultation with the Associate Director of Housing

Apply:
Interested candidates should submit their cover letter, resume, and any other supporting documents as attachments (.doc or .pdf acceptable) to apply-hr@berklee.edu, indicating only the job title and code in the subject line. No agency referrals accepted.

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Sales Assistant (Cambridge, MA)

2009-12-17T13:12:46-05:00

Veritude is hiring a Sales Assistant on behalf of our client, a global leader in business process management software solutions.

� Executes general office functions including reception and telephone duties, physical office maintenance, shipping and receiving, and office supply ordering.
� Performs meeting and event planning, coordination, and preparation of materials.
� Makes travel arrangements and processes expense reports.
� Maintains brochure and material inventory including ordering and shipping.
� Records and track various sales accountabilities including leads, sales reports, and performance.
� Prepares and distributes communications to region or area as directed.
� Distributes and tracks leads in accordance with company guidelines.

Qualifications:
� Bachelors Degree
� Excellent interpersonal and presentation skills
� Professional presence and demeanor
� Proficiency in Microsoft Office Suite
� Strong organizational skills and ability to manage multiple responsibilities effectively

Executive Assistant (Boston, MA)

2009-12-17T11:08:44-05:00

Job Description:
The Executive Assistant will provide administrative support to the Chairman&CEO, General Counsel and Head of Human Resources.

Primary Duties and Responsibilities:
For the Chairman&CEO � part of a 2-person Executive Assistant team
� Coordinate internal Board of Directors meetings including scheduling, preparing and distributing materials, ordering meals and arranging travel
� Manage all correspondence and communication with the Board
� Maintain calendar and provide support for CEO�s external board activities
� Extensive calendar management and phone coverage
� Plan extensive professional and personal travel
� Provide back-up on personal duties

For the General Counsel and Head of HR � sole support
� Assistant with projects related to deferred comp grants, annual filings, fax review, year-end compliance review, annual report and other administrative tasks
� Maintain file system for legal and overall index for legal and compliance
� Coordinate travel, expense reports, appointments and phone coverage
� Track legal expenses, review bills and maintain spreadsheets
� Organize department meetings, take meeting minutes and track follow-up items

Experience and Qualifications Required:
� At least 5 years prior experience supporting a C- level executive
� Demonstrated ability to interface with senior management, Board of Directors and clients
� Exceptional organization, communication and presentation skills
� Flexibility and the ability to juggle changing priorities
� Demonstrated proficiency in Word, PowerPoint and Excel
� Prior experience in financial or professional services is strongly preferred

To Apply:
Please email your resume to: human.resources@leerink.com and reference �Executive Assistant � Boston� in the title. Thank you for your consideration.

Temp to Hire Administrative Opportunities

2009-12-17T09:40:06-05:00

Start the New Year with a new job and a foot in the door!
Temp to hire Administrative opportunities available with our favorite clients.

Numerous positions in a leading pharmaceutical company in Cambridge...and two positions within a prestigious academic setting.
Must have excellent computer skills and verbal and written communication skills.
Must be willing to juggle projects and tasks as assigned.
If you can roll with the punches, have a pitch in attitude and are intellectually curious one of these spots may be perfect for you.

College degree preferred and at least 1-2 years office experience. No specific industry background required.
Send us your resume today!

WIC, PROGRAM ADMIN ASSIST III - Must be fluent in Spanish!

2009-12-17T09:04:40-05:00

Responsible for patient schedules, intake, collection of demographic information, printing of WIC Food Checks, explaining how to use checks at WIC Vendor Stores. Prepares monthly reports for Quality Assurance Activities. Flexible to cover other sites.

Qualifications:

High School diploma or equivalent required
Must be fluent in Spanish
Excellent interpersonal skills

How to Apply:

Please apply online at www.mghcareers.org and search using Job Opening ID# 2195877

BOOKKEEPER/DATA PROCESSOR NEEDED (SAUGUS, MA)

2009-12-17T09:01:25-05:00

* BUSY ACCOUNTING FIRM IS LOOKING FOR BOOKKEEPER/DATA PROCESSOR.

DUTIES:

* ENTERING DATA INTO COMPUTER

* BANK RECONCILIATIONS

* ANSWERING TELEPHONE

* FILLING

* ASSEMBLING TAX FOLDERS

* GENERAL CLERICAL DUTIES

* PART TIME & FULL TIME POSITIONS AVAILABLE FROM NOW TO APRIL

* INTERESTED PARTIES PLEASE EMAIL JITLEE@TERRANOVACPA.COM *

Receptionist (Boston)

2009-12-17T08:57:17-05:00

We have an open position within our organization for a professional front-desk administrator to come in and work for our busy office. The position within our group is critical since it is the first person that clients meet with. We are looking for a professional and career Receptionist/ Administrative Assistant.

Duties include, but not limited to:
- Answer Switchboard.
- Assist Vice President with back-up support as needed
- Open the mail.
- Ensuring operation of equipment
- Welcome guests and seat them in the conference room.
- Order office supplies for the office.
- Copying, scanning, faxing and setting up the filing systems.
- Helping out with mailings

The hours for this position are 8:30 - 5:30

Requirements:
- 3+ years of administrative experience
- Comfortable with technology and MS Office
- Friendly, professional, and up-beat
- Must be reliable and have a car

To apply for this position, please make sure to attach your resume in an MS Word format.
We offer excellent benefits and a great working environment!

Project Assistant (Boston)

2009-12-17T08:49:52-05:00

An outstanding opportunity for a data entry and customer service professional has recently opened up in the public sector. A government agency in downtown Boston needs help with a long term project that has the potential of permanent hire for the right candidate. The position of Project Assistant will primarily consist of customer service and data entry duties, along with administrative tasks as needed.

The primary focus of this contract project will be handling inbound phone calls and entering information into a database. Other duties will include processing documents, updating records, working with Excel spreadsheets, email correspondence, transferring calls and taking messages.

Job Requirements:
This job requires strong attention to detail and accuracy in typing and organization. Another main qualification of this position is an upbeat and polished phone manner, as the Project Assistant will be handling a high volume of inbound calls and assisting people with concerns. This is an extremely busy office and the candidate must be able to multitask effectively. Six months of experience working in an office and data entry experience are required. Candidates with inbound customer service experience are ideal.

Candidates MUST have immediate availability. Please submit resume to: jobs@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs last year so chances are good that we can help you too.

Overnight Concierge (Boston)

2009-12-16T20:35:01-05:00

FULL-TIME OVERNIGHT CONCIERGE POSITION AVAILABLE IMMEDIATELY. Luxury downtown Boston residential condominium. Candidates must have prior professional concierge, hotel or related experience; be able to deliver the highest degree of customer service to residents and guests. Beautiful work environment. This position is with a well-known property management firm offering an excellent compensation and benefits package.

Receptionist/Administrative Assistant - $32k (Boston)

2009-12-16T16:55:14-05:00

Receptionist/Administrative Assistant - $32k

A technology company located in Boston is looking for a professional, bright and easy going receptionist to join their team and bring a positive feel to our front office. This person will be stationed at our front desk and be responsible for meeting and greeting visitors and guests, answering phones, running reports, assisting various departments with certain tasks and other duties as needed. This position reports to the Executive Assistant to the CEO. We are looking for someone with at least a year of receptionist/administrative work in a professional environment, someone polished, smart, energetic but professional, proactive and committed. Strong MS Office skills are essential and someone that picks up things very quickly will work best. This is a great chance for a recent college graduate looking to gain experience in a corporate setting and learn. We are offering a salary of $32k and have great benefits. Please submit your resume to be considered.

PATENT LEGAL SECRETARY (BOSTON)

2009-12-16T16:46:46-05:00

ARE YOU LOOKING FOR A NEW PATENT LEGAL JOB? DO YOU HAVE 3-5 YEARS- OF PATENT LEGAL EXPERIENCE?

OUR CLIENT IS LOOKING FOR YOU!!!

UP TO 65K- BOSTON

Patent Support Specialist

Location

Boston, MA

Position summary

Dynamic self-starter sought to provide support in a fast-paced, exciting

work environment.

Responsibilities

�h Review docket reports, prepare documents for filing, and prepare client

communication

�h Manage pending patent files and documents, working with attorneys,

paralegals, and other patent specialists, as necessary

�h Complete filings and electronically file communications with Patent and

Trademark Office and foreign agents

Qualifications

Bachelor��s degree preferred; minimum of 3-4 years of relevant patent

experience required; law firm experience a plus. Qualified candidates must

be knowledgeable and familiar with Patent Prosecution practices and

procedures, understand and follow docket reports. Must possess excellent

interpersonal, verbal, and written communication skills, and demonstrated

professionalism.

Administrative Assistant (Boston)

2009-12-16T16:30:15-05:00

I need a Personal/Administrative Assistant to monitor and keep me up to date with my activities.

Duties and requirements amongst other things will include:

*Handling and monitoring financial activities.
*Processing weekly payments and purchases.
*Scheduling programs, flights and keeping me up to date with them.
*Managing expenses and invoices
*Posting ads on Internet and news paper when needed
*Running personal and official errands

Applicants must possess:

*Good planning, communication and organization skills
*Must be organized and able to assist in all the job requirements
*Works well with people, takes initiative and can handle multiple tasks concurrently
*Well balanced, flexible, vibrant, personable, positive and proactive
*Must be an innovative and creative thinker
*Must have excellent letter writing skills.
*A good sense of humor and a regular Internet access.

Interested Candidate should contact me via email with his/her resume.

Ryan Michaels
rmichaels.pa@gmail.com

Data Entry / Database Assistant (Boston)

2009-12-16T16:06:37-05:00

The Isabella Stewart Gardner Museum seeks a full-time Gifts Processor and Database Assistant.

The Gifts Processor and Development Database Assistant holds two roles within the Museum's development office:
1) Records and processes all gift donations received by the Museum
2) Provides other support in the area of information systems and services, such as tracking outstanding donor acknowledgments, responding to Museum-wide mailing-list requests, and more

Responsibilities:
Gifts Processing
� Record and enter, on a weekly basis, all gifts to the Museum.
� Prepare batches of Membership and annual-fund gift acknowledgment letters and related materials.
� Document each week�s gift activity by producing a set of summary and detail reports for Development and Finance departments.
� Maintain electronic and print filing systems for all gifts received by the Museum.
Development Information Support
� Track outstanding acknowledgment letters and related materials for campaign gifts and pledges, and for select annual/operating gifts.
� Respond to Museum-wide requests for mailing lists produced through Raiser�s Edge.
� Take on additional database-related projects at the discretion of the Director of Development Systems, as time permits.
� Provide occasional additional support to the Development team (administrative, events, ad hoc projects) as needed and as time permits.

Qualifications
� Bachelor�s degree
� A large part of the position involves data entry and working with numbers; the ideal candidate is someone who knows s/he is a good fit for this type of work
� Strong communication skills (written, verbal) and solid computational math skills
� Meticulous attention to detail and ability to handle confidential information
� Self-organization, ability to follow process (important for gifts processing)
� Ability to work with a team
� Experience using Blackbaud/Raiser�s Edge development software is preferred
� Intermediate experience with Microsoft is preferred

A resume and cover letter should be sent to hr@isgm.or to Human Resources, Isabella Stewart Gardner Museum, 280 The Fenway, Boston MA 02115.

We receive many resumes and as a result request that you do not call to check on the status of your application. Those candidates chosen for interviews will be contacted.

The Isabella Stewart Gardner Museum is an equal opportunity employer and encourages minority candidates to apply.

Office Manager to $50k � Successful CPA Firm, NEED CPA Firm Experience

2009-12-16T16:05:20-05:00

Unique opportunity for a proactive, bright, organized and detail-oriented Office Manager to join a small, downtown Boston CPA team!! Hours are flexible during off-season; however, during busy season, candidates must be flexible to work from 8am-8pm. Responsibilities will include depositing checks, monitoring client-related issues, organizing physical and electronic files, preparing and distributing mailings, ordering and stocking supplies, updating binders and files, and corresponding with clients via e-mail and phone. Additionally, you will create and send invoices, keep licenses and registrations up to date, track Paychex quarterly reports and handle payroll, order and prepare corporate holiday cards, and you will manage special duties as needed and requested throughout the busy pre-tax and tax seasons. The qualified Office Manager must have 2+ years of relevant professional experience; advanced technical knowledge of the Microsoft Office suite, Adobe Acrobat, Quicken, QuickBooks; superior multitasking, interpersonal and project management skills; and knowledge of tax-related software is strongly preferred, though our client will train. This is a terrific opportunity for a flexible, adaptable candidate who learns quickly and is willing to �wear many hats�!!

Interested and qualified candidates, please submit resumes, with reference to job code: A35852, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Receptionist/OfficeAssistant (Boston)

2009-12-16T16:01:39-05:00

Small downtown law office in Boston, Massachusetts seeks mature, hardworking, detail-oriented, enthusiastic, part-time (9 am-2 pm) Receptionist/Office Assistant. Ideal candidate must be a self-starter with the ability and willingness to handle multiple tasks and prioritize.

The candidate must also possess excellent communication skills, the ability to follow through on any task and/or assignment from start to finish and be proficient in computer skills. Candidate must also work efficiently and effectively with minimal supervision.

Job Description includes:

� Answering telephones, greeting clients, pulling mail, general filing.
� Drafting and typing letters and/or complaints.
� Involvement in all aspects of office duties. This position is in no way limited, and the ideal candidate will be willing and able to learn new tasks and duties
quickly and complete them in a timely fashion.
� Computer literacy and knowledge of Word and Excel. No legal or paralegal experience required.
� Training will be provided.

Please email resume with references.

� Location: Boston
� Compensation: Based on experience/To be negotiated

Office/Tax Assistant (West Roxbury)

2009-12-16T15:23:55-05:00

Looking for an assistant to help with a semi-busy tax office in West Roxbury who will answer phone calls, book appointments and help with client files for the 2009 tax season (three month position - start date 1/15/2010 - end date 4/15/2010).
Candidate must have great phone and interpersonal skills and be committed to a three month commitment with 40 hours per week.
Please PDF resume to tax1040@live.com.

Account Manager/Sales (South Boston)

2009-12-16T15:23:38-05:00

Account Management/Sales Position Available Immediately

Looking for a motivated individual with a background in sales and administrative work for a position with South Boston�s community newspaper, South Boston Online.

Job Duties Include:

Light bill paying & account management

Answering email and telephone inquiries

Finding & contacting potential new clients

Providing customer service to current clients

The ideal candidate will have a friendly disposition, the ability to work well under limited supervision, a strong drive to increase sales and excellent customer service skills.

Hourly pay based on experience with potential for bonuses. Please forward your cover letter and resume to Jackie@southbostononline.com No phone calls please.

Receptionist/ Customer Service (Dorchester, MA)

2009-12-16T13:57:07-05:00

Busy, opthamology office seeking a front desk customer service oriented Receptionist to perform the following duties:
Position works a 35 hour week Tuesday through Saturday including evening hours.

� Answers telephone calls promptly, directs all calls to appropriate personnel
� Provides customer service by addressing patients� concerns via telephone or person to person
� Pulls eyeglasses and prepares for shipping if necessary
� Data entry and chart administration; schedule, re-schedule, and cancel appointments as necessary
� Filing of reports and charts
� Updates patient recalls as necessary
� Consistent patient follow-up; keep active cancellation list and use as necessary
� Schedules and confirms all appointments
� Financial responsibilities; obtain proper insurance information for patients and payment recording / balancing
� Sorts mail
� Other duties may be assigned

Education/Training/Experience Required
� Post-secondary education or equivalent experience
� Minimum 2+ years experience in a retail environment; preferably optometry
� Strong interpersonal and organizational skills
� Strong knowledge of Microsoft Office Suite

Position is located in a nice area, in a new building with ample off street parking. Benefits include paid time off, Health, Vision, and Dental insurance, LTD, Life, AFLAC and more!

Receptionist

2009-12-16T13:51:12-05:00

We are seeking a dependable, professional receptionist for mall management.? Responsibilities include assisting guests, answering phones and completing various administrative tasks to provide support to the mall management team.? Must have excellent computer, telephone and customer service skills.? High School diploma or equivalent required.? Previous clerical/?admin experience a plus.? PART TIME, Monday thru Friday with flexible DAYTIME hours.? Successful candidate will have to pass: Criminal and Credit checks.?

Executive Assistant (Boston)

2009-12-16T12:42:48-05:00

Immediate Opening for an Executive Assistant in the Boston area!
We are seeking a polished and professional Executive Assistant for a temp to hire position in the Boston Metro area. The ideal candidate will have a Bachelor�s degree and at least 7 years of experience supporting senior level executives. Duties will include but are not limited to answering phones, preparing reports, taking minutes, scheduling meetings and travel plans, creating PowerPoint presentations and the ability to take on multiple tasks.
Requirements:
� Bachelor�s degree
� Steady work history (7+ years supporting senior level executives)
� Proficiency with MS Office with an emphasis on Excel and PowerPoint
� Calendar management
� Excellent written and verbal communication skills
� Ability to work independently and/or in a group environment
If you are interested and meet the above criteria, please e-mail your resume in a 2003 Word document to renee@hirepartnership.com.
About us:

At Hire Partnership, we discuss what YOU want. Whether you're looking for a career change, a temporary position or something in between, we have the experience to match you up with a company that fits you.

We partner with some of Boston�s leading
companies�offering you opportunities you simply can�t find elsewhere.

www.hirepartnership.com

Administrative Coordinator (Boston-Fenway)

2009-12-16T12:14:53-05:00

The Fenway CDC is a neighborhood-based, non-profit, membership organization devoted to enhancing the stability, sustainability and diversity of the Fenway neighborhood of Boston by providing opportunities for all Fenway residents, particularly those of limited means, to thrive in the community. We accomplish this by developing affordable housing, linking neighbors with jobs and training opportunities, providing services to families and elders, and organizing residents to have a strong voice in their community�s future.

The Administrative Coordinator is responsible for overseeing the administrative systems necessary for efficient functioning of our small and busy office. This position requires the flexibility and dedication to deal with multiple tasks, including working approximately one evening a month to assist with board of directors meetings.

Responsibilities:
� Provide administrative support to the Executive Director and other staff.
� Provide staff support to the Board of Directors.
� Oversee the maintenance of all office equipment including computers, telephone systems, copier, fax and postage meter.
� Organize and administer the provision of office supplies.
� Provide receptionist and clerical support as needed, including directing phone calls and walk-ins to staff or outside support as needed.
� Provide back-up assistance to the accounting department.
� Maintain database, membership, and donor records.
� Provide support for key donor and event mailings and acknowledgements to donors.
� Coordinate and recruit volunteers to assist with CDC activities.
� Plan, assemble and distribute monthly calendar and Board package in conjunction with Executive Director.
� Perform minor server updates and backup procedures, with assistance and training from IT consultant.
� Other support tasks as requested by the Executive Director.

Qualifications:
� Highly organized and self-motivated.
� Working knowledge of Microsoft Office, especially Microsoft Word, Excel and database programs.
� Excellent time management skills, flexibility and the ability to work independently and in a team.
� Strong English written and verbal communication skills, including a positive phone and face-to-face presence.
� Experience working with the public a plus, as is the ability to speak another language.
� Must have high school diploma and 2 years work experience.

To apply, send resume and cover letter, including salary requirements, by January 15, 2009 to FCDC.jobs.2009@gmail.com. No phone calls please. Fenway CDC is an Equal Opportunity Employer. Residents of the Fenway, people of color and those making the transition from public assistance to employment are encouraged to apply.

Full-Time Senior Office Assistant (Temporary) (Boston University)

2009-12-16T11:59:35-05:00

Assist Director and staff of Boston University School of Law Graduate Tax Program. Answer phones, file, communicate with students and faculty (in writing, by phone and in person). Professional customer service skills and office experience required. Strong command of the English language and attention to detail essential. Great location and a wonderful work environment. Pay rate: $15-$20/hour based on experience; 35 hours/week for 13 weeks (January 4-April 2).

Administrative Assistant / Receptionist to $40k � Plus Large Bonus!!

2009-12-16T11:43:59-05:00

Respected and established firm is currently looking to hire a polished and articulate Administrative Assistant / Receptionist to join their team! Hours for this position are 8am � 5pm. In this fast-paced and versatile role, you will be responsible for answering and routing incoming telephone inquiries; welcoming and directing guests and visitors; creating and maintaining updated filing systems; completing special projects for senior management; ordering and stocking office supplies; and handling additional duties as requested. The qualified Administrative Assistant / Receptionist must demonstrate excellent interpersonal and multitasking skills; will be detail-oriented and organized, and able to efficiently complete tasks within deadlines; must possess strong knowledge of the Microsoft Office suite; and you should be dedicated to providing excellent customer and client service to a diverse range of individuals. This is an outstanding opportunity for a bright and outgoing candidate to join a top-rated company in a highly-visible role!

Interested and qualified candidates, please submit resumes, with reference to job code: A35869, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Office Support (Boston)

2009-12-16T11:40:57-05:00

Temporary and Temp to hire opportunities for Office Support Positions in the Boston area!
We are seeking professional candidates with a steady work history for general clerical positions in the Boston area. Responsibilities will include but are not limited to answering phones, typing, filing, data entry and greeting clients. Previous office experience is required. Must have intermediate to advanced knowledge of MS Word and Excel. A Bachelor's degree is preferred.
Requirements:
� MS Word and excel
� Excellent written and verbal communication
� Ability to type 35wpm
� Steady work history
� Flexible schedule
If you are interested and meet the above criteria, please e-mail your resume in a 2003 Word document to renee@hirepartnership.com.

About us:

At Hire Partnership, we discuss what YOU want. Whether you're looking for a career change, a temporary position or something in between, we have the experience to match you up with a company that fits you.

We partner with some of Boston�s leading
companies�offering you opportunities you simply can�t find elsewhere.

www.hirepartnership.com

Office Assistant (Boston)

2009-12-16T10:01:40-05:00

We are seeking a responsible, mature office assistant.

We need someone with a pleasant demeanor, great phone voice and incredible customer service skills.

Main duties include answering phones, emailing, faxing and light filing.

ORGANIZATIONAL SKILLS ARE INCREDIBLY IMPORTANT!!

You need to be a go getter. If you are done with your tasks find something else to do! Need to take pride in your work!

Administrative Assistant in Healthcare! (Boston)

2009-12-16T09:35:11-05:00

A prominent Boston hospital is seeking to hire an administrative assistant to support a surgeon in various capacities.

Responsibilities will include, but not be limited to:
� Provide administrative support to surgeon, as well as additional members of department as needed.
� Organize and maintain calendar; schedule meetings; meet and greet visitors; coordinate meetings, etc.
� Answer, screen and route phone calls.
� Coordinate travel arrangements including flight, hotel and ground transportation.
� Process expense reports and reimbursements.
� Prepare correspondence and presentations.
� Perform ad hoc projects as needed.

Qualifications:
� Minimum three years of administrative experience preferred.
� College degree or equivalent experience.
� Proficiency in Microsoft Office software (e.g. Outlook, Word, Excel, and PowerPoint).
� Excellent organizational skills and attention to detail.

Salary is commensurate with experience and include very competitive benefits. Interested candidates please forward resume as an MS Word document. Word attachment.

Telephone Debt Collector (Quincy, MA)

2009-12-16T09:33:11-05:00

Daniels Law Offices, P.C. is currently looking for full time Telephone Debt Collectors for immediate hire. Competitive salary plus performance bonus, medical, 401K, Paid Vacation and Life Insurance. This position entails communication with debtors by telephone to resolve outstanding accounts. Experience preferred, but will train the right candidate. Second language a plus. Please submit your resume to jpo@dlopc.com and include the word Employment in the subject line. Qualified candadates with a minimum of one year telephone collection experience may call 617-237-1372 for an interview.

Administrative Role with Room for Growth (Boston)

2009-12-16T09:25:35-05:00

Are you a recent college graduate looking to get a foot in the door in a corporate environment? One of our prestigious clients is looking for an entry-level administrative assistant who is polished, professional, and looking to build a career within their company. This position became available after their administrative assistant was promoted.

The hired administrative assistant will be supporting a group of senior-level managers. Daily duties will include calendar management, data entry using Microsoft Excel, and writing correspondence and basic reports. This is a great opportunity for a recent college graduate who is looking to gain office experience and make professional connections.

Qualified candidates will have:

*A college degree
*A history of being punctual, reliable, and organized
*Immediate availability and a permanent address in the Boston area
*Experience with Microsoft Office, including Excel
*A desire to grow within a corporate environment

To be considered for this entry-level position, please send your resume to: jobs@psgstaffing.com, or call us at (617) 250-1000.

All PSG postings are either actual positions we had available at the time of posting and/or are representative of the positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you, too.

Executive Assistant, Wealth Management (Boston, MA )

2009-12-16T08:55:02-05:00

A reputable financial service firm in downtown Boston is seeking an executive assistant. In this position you will work hand and hand with top hiring managers within the company. Candidates need to be comfortable working in a fast-paced environment where you must prioritize multiple requests at a time.

Major responsibilities will include
- Scheduling meetings and interviews in Outlook
- Setting up any travel arrangements
- Assisting with preparations for events
- Answering phones, filing and photo-copying as needed
-Proficiency in Microsoft Office!
-Review and tracking of employee expense reports
-Screen all calls and mail for executives

Qualified candidates will have:
-A college degree
-Immediate availability
-A desire to grow within a corporate environment

Admin Assistant to Director of Retail (Boston area)

2009-12-15T22:08:59-05:00

Full-time administrative assistant to Director of Retail of salon and spa chain.

Applicants must possess the following attributes:
-strong multi-tasking capability
-great interpersonal skills amongst different personality types
-adept computer skills (company-specific software to be trained)
-able to meet deadlines
-can work independently and as part of a group
-detail oriented
-fundamental mathematical knowledge
-problem solving ability
-resourcefulness
-willingness to ask for help and to take direction

Responsibilities include but are not limited to:
-light accounting tasks such as price checking invoices and processing credits
-retail ordering
-data entry and monitoring salons' data entry
-daily communication with salon managers and vendors

Candidates should have experience in at least one of the below areas:
-retail
-inventory management
-accounting/bookkeeping
-administrative assistance

Interested applicants should forward their resume to the above posted e-mail address. We look forward to hearing from you; have a wonderful day!

PART TIME OFFICE ASSISTANT NEEDED (WALTHAM)

2009-12-15T21:00:49-05:00

PART TIME OFFICE ASSISTANT NEEDED IMMEDIATELY TO WORK FROM 8:30 AM TO 12;30 PM MONDAY TO FRIDAY
General Responsibilities:

The responsibility of the assiatant is to serve as the primary contact for visitors and assist with office administration as needed. Specific responsibilities include but will not be limited to:

� Greet visitors and direct them appropriately
� Answer, screen and transfer telephone calls in a courteous helpful manner using required greeting
� Supply information regarding the office to the general public, clients and customers
� Maintain office phone directory in outlook
� Maintain the reception area
� Organize the magazines, newspapers.
� Reserve and manage conference room
� Track new customers and verify information on website for elligibility.
� Mail
� Log meds samples coming in.
� Order all office, kitchen supplies and lunches.
� Facilities management
� Provide open and close of day procedures
� Maintain filing, and prepare files.
� Professional appearance and demeanor
� Excellent interpersonal skills - friendly, professional, and up-beat
� Basic computer skills - MS Office experience required
� Ability to maintain high degree of confidentiality
� Ability to multi-task
� Good written and oral communication skills
� Ability to work effectively with people at all levels
� High School Diploma required - some College preferred
OSHA and HIPPA knowledge ,Be familiar with google calendar and documents
Be a fast learner
Be able to think on their feet
Be reliable and highly ORGANIZED
Have strong communication and computer skills
We will train you

Do You Love What You Do? (Greater Boston)

2009-12-15T16:20:42-05:00

Do you care about your health? Do you care about your family�s health? Do you care about the environment?

Would you like to work from home with a company that makes a difference in our world and have a team to help, train and guide you to success?

If you answered yes to any of these questions please contact me through my web site. We are the team and we are the company that is making a difference in the lives of thousands of people daily.

www.livetotalwellness.com/rebeccaklitzner

Admin Assistant, part time, Atria Marina Place Senior Living

2009-12-15T15:33:19-05:00

We are looking for an experienced Part-Time Administrative Assistant to join our team at our Atria Marina Place community in North Quincy, MA. Ideal candidate will perform the administrative and business office services tasks as assigned by the Community Business Director.
Responsibilities
� Assists the Business Office Manager with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
� Assists the Business Office Manager with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
� Assists the Business Office Manager with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
� Assists the Business Office Manager with human resource function with new hire orientation, enrollment and plan changes, and pre-hire screening processes; maintaining of personnel files and tracking of FMLA, Worker�s Compensation, and other programs as assigned.
� Assists the Business Office Manager with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
� Assists with direct phone coverage with receptionist staff.
� Manages and orders community office supplies as needed.
� Other duties as assigned.

Requirements include but are not limited to:
� High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
� Must successfully complete all Atria specified training programs.
� Ability to operate: telephone, emergency call system, monitoring board or beeper, photocopier.

Ideal candidate must be:
� Able to demonstrate a high level of service delivery; does what is necessary to ensure customer satisfaction; deals with service failures and prioritizes customer needs.
� Able to clearly present information through the spoken word; reads and interprets complex information; talks with residents, family members and customers; listens well.
� Able to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport.
� Able to work cooperatively with a group of people to achieve goals and objectives.
� Able to be tactful; maintains confidences, and fosters an ethical work environment; prevents inappropriate behavior by co-workers; gives proper credit to others; handles all situations honestly.

DRUG SCREEN AND BACKGROUND CHECK ARE REQUIRED

We offer:
� Competitive pay;
� Excellent internal support and training;
� Team oriented working environment where you can really make a difference!

This is a great opportunity to make a difference every day in lives of seniors.
Send resume to sherry.ykhlef@atriaseniorliving.com or fax to 617.770.3682. Please place Receptionist � Atria Marina Place in the subject line. OR Apply in person to $ Seaport Dr, North Quincy, MA.
Atria is an Equal Opportunity Employer and a Drug Free Workplace.

Headquartered in Louisville, KY, Atria Senior Living Group is one of the nation�s largest providers of senior-living services. With more than 120 retirement and assisted living communities in 27 states, Atria is committed to providing quality care for seniors in an environment that promotes dignity and independence.

Employing approximately 8,500 employees nationwide we are home to more than 14,000 seniors across the country. From coast to coast, Atria communities provide a lifestyle where seniors are able to remain as independent and active as possible, offering customized levels of assisted living services to accommodate seniors' needs.

Atria�s mission is to provide exceptional service for their residents; growth, development and rewards for their employees; and viability for the long term for the company. �We strive to enhance lives and exceed expectations every day.� For additional information about Atria, including specifics about our communities, please refer to the support center website at www.atriaseniorliving.com

Please click here to apply.

Operations/Project Manager Needed for Financial Firm - $45-55k (Boston)

2009-12-15T14:59:29-05:00

Our Client, a leading financial services firm, is looking to immediately hire an Operations Coordinator for their downtown Boston office. The candidate of choice will be responsible for supporting the business on an administrative level, including overseeing the execution of various financial, operational, and marketing communication matters. They are looking for someone who is bright, articulate, and motivated and is excited to join a growing firm! This is a great opportunity for someone with a background in Operations/Office Management.
They are offering a competitive salary & bonus, strong benefits, and lots of perks. Their office is gorgeous and everyone that we have placed there is extremely happy!

Key responsibilities include:

� Marketing:
o Support field sales/marketing efforts with the right marketing collateral
o Work with subject matter experts to write, edit and publish material
o Work collaboratively to write press releases, case studies and testimonials
o Create presentations that can be leveraged by the sales team to drive new business opportunities

� Finance:
o Purchasing and Accounts payable
o Candidate reimbursements
o Billings and Accounts Receivable support
o Tracking of expenses
o Vendor relationships/supplies

� Operations/Administration:
o Day to day management of the office space, real estate and facilities, and relationship with the Landlord
o Work with HR to help manage interviewing and on-boarding processes
o Some administrative support for two Managing Directors
o Plan, organize, manage and coordinate all operations, projects, ad hoc functions

Qualifications:
� BS/BA required, preferably in Marketing or Communications
� 3-5 years� work experience
� Excellent project management skills
� Experienced in a Professional Services environment a plus
� Exceptional verbal and written communications skills
� HTML, or other related web technologies a plus

$200 BONUS FOR REFERRING A FRIEND OR CLIENT TO US (See our Website www.knft.com for details)

We are accepting resumes from local applicants only. For immediate consideration, please contact your KNF&T Staffing Resources consultant. If you are not registered with KNF&T, please submit your resume to Carl Narcisse at cnarcisse@knft.com

KNF&T Staffing Resources has consistently provided high quality placement services to businesses ranging from start-ups to the Fortune 500 in the areas of Administration & Creative, Accounting & Finance, and Human Resources. In business for more than 25 years, KNF&T�s success stems from its strong commitment to provide the highest level of service to clients as well as candidates.

Positions include: Accountants, Administrative and Executive Assistants, A/P and A/R staff, Chief Financial Officers, Clerical and Data Entry staff, Controllers, Customer Service Representatives, Human Resources professionals, Medical Assistants, Nurses, Office Managers, Paralegals, Receptionists and many more.

Visit our website: www.knft.com for further information.

KNF&T: The right fit.

Front Office Manager Needed at Upscale Boston Hotel -$50K+ (Boston)

2009-12-15T14:52:58-05:00

Our client in Boston is seeking a Front Office Manager that will supervise all aspects of the Front Office of their upscale hotel. Salary is $50K with unbelievable hotel perks and 100% benefits. To ensure high quality service to its clients the responsibilities include but are not limited to:

� Overseeing daily operations such as schedules, payroll, reports, forecasts and quality assurance

� Hiring, training, evaluating, disciplining, and mentoring employees

� Coordinating, training, and consistently assessing performance skills of staff

� Responding and resolving customer questions or complaints with exceptional customer service

� Ability to assess hospitality occupancy to maximize room rate and occupancy

� Working closely with Catering and Sales staff to coordinate groups and special events

� Working closely with Housekeeping and Engineering staff in regards to building maintenance

� Front Desk, PBX (Telephone), Concierge, and Bell Services

� Conduct administrative duties (reporting, database, and technical duties) as assigned

Qualifications:

� Hotel/Hospitality experience is preferred

� Property Management Systems (Holidex, OPERA, OnQ, Systems 21, and Profit Manager, etc.) technical experience highly recommended

� Versatile multi-tasking , organizational, and decision-making skills are required

� Ability to manage a number of people, projects, and events simultaneously

� Ability to work 50 hours per week within a hotel/hospitality setting

� Flexibility to work various daily shifts as necessary

� Proficient in Microsoft Word, PowerPoint, and Excel

� Bachelor�s Degree is highly preferred

$200 BONUS FOR REFERRING A FRIEND OR CLIENT TO US (See our Website www.knft.com for details)

We are accepting resumes from local applicants only. For immediate consideration, please contact your KNF&T Staffing Resources consultant. If you are not registered with KNF&T, please submit your resume to Carl Narcisse at cnarcisse@knft.com

KNF&T Staffing Resources has consistently provided high quality placement services to businesses ranging from start-ups to the Fortune 500 in the areas of Administration & Creative, Accounting & Finance, and Human Resources. In business for more than 25 years, KNF&T�s success stems from its strong commitment to provide the highest level of service to clients as well as candidates.

Positions include: Accountants, Administrative and Executive Assistants, A/P and A/R staff, Chief Financial Officers, Clerical and Data Entry staff, Controllers, Customer Service Representatives, Human Resources professionals, Medical Assistants, Nurses, Office Managers, Paralegals, Receptionists and many more.

Visit our website: www.knft.com for further information.

KNF&T: The right fit.

Project Assistant in Construction Mgmt & Design (Boston/Cambridge)

2009-12-15T14:27:56-05:00

Haycon LLC, a construction and design firm in the Boston area is seeking a hardworking, detail oriented candidate willing to take on a variety of administrative tasks.

Duties will include:

Office:
�Processing documents
�Filing/Project Maintenance
�Updating records
�Expense Reports � job specific
�Updating budgets & estimates in Excel
�Email correspondence
�Chasing subcontractor insurance certificates & W9
�Maintain contact lists and calendars in Microsoft Outlook

Other:
�Picking up supplies/materials
�Meeting with vendors
�Managing on-site

Qualifications:

�1-3 years office administrative support experience
�Excellent organizational skills
�Excellent time management skills
�Experience in processing large volumes of documents
�Ability to excel at details, multi-tasking, and working under pressure
�Some college experience preferred
�Having background in construction is a plus

Software Proficiency:

�Microsoft Office Suite with excellence in Microsoft Excel

Desired Software Familiarity:

�Photoshop, InDesign, Autocad, Quickbooks, SketchUp

Receptionist Needed for Financial Services Company (Boston, MA)

2009-12-15T13:30:28-05:00

We are seeking an enthusiastic, professional, and motivated individual for a receptionist and personal assistant position in our Boston branch. As receptionist responsibilities include greeting incoming clients, answering and directing company phone lines, maintaining calendar of meetings for sales team, coordinating of office events, ordering office supplies, and general upkeep of the presentation of the office.

The ideal candidate will have:
Great coordinating and interpersonal skills
Strong organizational skills
Ability to multi-task
Excellent written and verbal communication skills
Can-do attitude

Administrative/Course Assistant for an Assistant Harvard Professor

2009-12-15T13:17:08-05:00

Administrative / Course Assistant wanted for an Assistant Harvard Professor/Director of the Laboratory of Neuromodulation

This position requires someone with excellent communication and organizational skills. Attention to detail is must. We are looking for someone with an interest in education as one of the main responsibilities of this roll will be assisting with a Harvard CME course, but also with an interest in assisting to administer a relatively large research laboratory.

This individual will be responsible but not limited to:
-Serve as initial contact for students and external inquiries regarding the course
-Have excellent communication skills especially because this position entails communication with physicians and researchers from different countries with a diverse cultural background
-Coordinate all administrative aspects of academic research including; coordinating and scheduling academic meetings and organizing travel arrangements for Harvard Professors
-Organize laboratory schedule and interact with different departments of hospital to maintain the laboratory running
-Creates marketing materials
-Assistance with grant and expense management
-Organize, copy, and maintain educational materials for visiting medical students and physicians
-Purchasing of all office materials through PeopleSoft
-Basic routine content editing on the website
-Provide grammatical and proofreading skills
-Provide all administrative assistance to the laboratory
-Work well within a team environment
-Be part of a large team and contribute for the growth of the laboratory and the course

Administrative Assistant to CPA-Sole Proprietor, Boston 50K (Boston)

2009-12-15T13:12:09-05:00

Administrative Assistant to CPA-Sole Proprietor, Boston 50K

Our client is looking for an administrative assistant to support a very busy, prominent CPA.

Responsibilities:
� Must have Billing experience, creating and sending invoices (Using TimeSlips)
� Accounts Receivables and Payables
� General administrative responsibilities: correspond with clients via email and phone.
� Order office Supplies, Monitor recycling for office, file/organize, data entry, update binders and files as appropriate.
� Deposit checks into CPA account
� Monitor client related issues
� Prepare and send certified/USPS mailings, and send
� Prepare packages for messenger service
� Keep informed at all times of deadlines
� Keep track of software updates, install when necessary
� Use Paychex for payroll
� Create templates to use for repeat events and documents (using Microsoft Excel and/or Word

Qualifications:
� Industry experience preferred
� Someone who is able to be flexible with his/her hours esp. during Tax Season
� Computer Skills that are a must: Microsoft Word, Excel, Outlook, Adobe Acrobat, TimeSlips
� Computer software that are encouraged: Tax Software, ProSystem, Quicken, QuickBooks
� Great at Multi-tasking, Detail oriented, organized, and proactive.

Please submit a word version of your resume via email to this job posting if you are interested! ASAP

Rockstar Executive Assistant for Consulting Firm (Financial District)

2009-12-15T13:00:43-05:00

Industry-leading consulting firm seeks passionate, bright Executive Assistant to support our Executive Team. Primary responsibilities will be coordinating frequent domestic and international travel, managing complex calendars, planning meetings and coordinating location/catering/materials, and acting as a liaison between the executives and clients. We hire people who are passionate about what they do and who come to work everyday with a willingness to take on challenges and solve problems. If you excel at being an Executive Assistant and are ready to take the next step in your career, we would love to hear from you!

Requirements:
-At least 3 years of administrative experience, preferably in professional services
-Strong written & verbal communication skills
-Bachelor's degree preferred
-Ability to multi-task and experience working in a fast-paced, deadline-driven environment

What we offer:
-Competitive salary, comprehensive benefits, performance-based bonus potential
-Unparalleled opportunity for growth, including tuition coverage and support for advancement at every level within our organization
-Work-life balance

Office Assistant (Roxbury MA)

2009-12-15T12:38:07-05:00

We're a non-profit weatherization company with green leanings looking for an office assistant to work twenty hours a week (Monday-Friday, either 10AM-2PM or 2PM-6PM). Candidates WILL be young (18-23) Boston residents who are reliable, dependable, versed in MS Office, capable of communicating and multitasking efficiently, and able to meet the federal low income requirements outlined here: http://aspe.hhs.gov/poverty/09poverty.shtml

Responsibilities include:
- Familiarizing self with the company's means and goals
- Handling incoming calls and phone messages
- Coordinating with other offices, scheduling appointments, and keeping the datebook current
- Maintaining positive relationships with partnered businesses and subcontractors
- Managing office supplies
- Other office management tasks and errands as needed

We're currently moving from our office in Somerville to an office in Roxbury, and are in the process of securing 501(c)(3) status. The Roxbury office is accessible by bus, as there are several stops just outside of the office. Resumes by email are preferred. We look forward to hearing from you!

Administrative Assistant (Woburn, MA )

2009-12-15T12:03:01-05:00

AllOne Health Resources is a leader in workplace health and productivity. We provide a full spectrum of health, wellness, safety and benefits products and services to meet even the most specific and unusual needs of organizations and their employees.

Essential Job Functions

� Call all clinics for drug screens and exams if we do not receive within 24 hours
� Enter all visits and assign them to nurses as soon as we receive them
� Enter all drug screen results into our system
� Assist our clients when they call or email with any issues or concerns
� Mail out all paperwork from the drug screens to our clients
� Set up appointments on our ACD line

Requirements

� Strong verbal and written communications skills
� Good organizational skills
� Strong problem solving ability
� Knowledge of Microsoft Word, Excel, Access, and Outlook
� The ability to multi-task
� Strong commitment to customer service
� Excellent telephone skills
� Able to work as a team

Part time office job, great for student (Allston, MA)

2009-12-15T11:28:54-05:00

Bag Ladies Tea is looking for a new office assistant asap. The position consists primarily of in office work, but employee will also be asked to run occasional errands or complete various unrelated tasks. The majority of the work consists of filling/packing orders, charging orders, shipping orders, and stocking /preparing products. Person must be comfortable working by themselves or one on one with business owner. Must be reliable and efficient, able to multitask, comfortable communicating by phone and email, have basic computer and office skills, and have a close attention for details especially when filling orders. Occasional light to heavy lifting might also be required. The position will be part time about 12 hrs a week with some flexibility in scheduling. Must be able to work Mondays and Fridays. Third day negotiable. Pay is $9.00 per hour.

Seasonal Administrative Assistant - Tax Department (Boston, MA)

2009-12-15T11:17:03-05:00

Seasonal Tax Administrative Assistant

McGladrey & Pullen, LLP provides accounting and auditing services, while a separate company, RSM McGladrey, Inc. handles tax and consulting services to middle-market companies. McGladrey & Pullen, LLP and RSM McGladrey, Inc. have an alternative practice structure. Though separate and independent legal entities, the two firms work together to serve clients' business needs.

When considered together, RSM McGladrey and McGladrey & Pullen are the 5th largest accounting firm in the country with more than 130 offices across the nation and more than 8,000 employees. We serve more middle market clients than any other professional services firm. Our target clients range in size from $50 million to $500 million in annual revenues.

We are currently looking to fill a Seasonal Tax Administrative role in our busy Downtown Boston location. The position is full-time beginning mid-late January and will run through April 15, 2010. This position offers a competitive hourly rate plus time and a half for hours over 40 per week.

Working in our Tax department you will be primarily responsible for assembling client tax returns for submission to Federal and State agencies. The assembly process requires strong attention to detail and the ability to multi task in a deadline driven environment. You will also provide coverage on our Reception Desk for breaks/lunch on a rotating schedule and be asked to assist with other Ad-Hoc general office support items as they arise.

Job Qualifications and Skills Required:

� High School Diploma or equivalent
� Prior Administrative experience in a professional setting
� Experience working with various computer programs including Microsoft Office
� Excellent organizational skills
� Ability to work with different personalities
� Assertiveness
� Detail oriented
� Professionalism
� Availability to work overtime

Please no agency calls.

Bilingual Dental Receptionist (English/Spanish) (Boston, MA. )

2009-12-15T10:24:13-05:00

Dental Receptionist (Must be Bilingual � English/Spanish)
South End Community Health Center

The South End Community Health Center is currently seeking a full-time Dental Receptionist. The position is responsible for registration of patients, scheduling appointments, verifying insurance eligibility, calculating and collecting insurance co-pays, managing and organizing charts and paperwork, answering phone. HS Diploma or equivalent experience, minimum of 1 year experience, preferably in a Dental office, experience with dental software a plus, must be bilingual � English/Spanish.

We offer competitive salaries, a positive work environment, health, dental, life insurance, short-term and long-term disability insurance, tuition reimbursement and 403(b) retirement.

Equal Opportunity Employer.

To apply for this position . . .
Email your resume with salary requirements to: hrdept@sechc.org
Or fax to: 617-425-2090
Or mail to: Human Resources, 1601 Washington Street, Boston, MA 02118

Due to the volume of recruitment, we are not accepting phone calls regarding resume status. You will receive a resume acknowledgement card in the mail. Only those applicants selected for interviews will be contacted.

The South End Community Health Center is a full-service, non-profit primary and managed care facility, which is committed to providing the highest quality health care and social services to all its patients. The South End Community Health Center�s philosophy is that high quality health care which is comprehensive, preventative and accessible is the right of all people, regardless of their ability to pay.

Established in 1969 South End Community Health Center is an independent, community-based comprehensive care organization. It is the largest provider of comprehensive care to Boston�s Latino population.

Bookkeeper wanted for small project (Needham)

2009-12-15T09:39:03-05:00

Bookkeeper wanted for one to two day project at a small business in Needham. Project to be completed before Christmas. Pay negotiable. If interested, please contact Chloe.

Part Time Admin in creative office setting (Financial District, Boston)

2009-12-15T09:13:54-05:00

Come work as a part-time Admin in a creative and beautiful work environment that houses Architects and Industrial Designers. Friendly and down to earth, no cubicles! Great location in the Financial District in close proximity to State Street, Government Center and South Station T-Stations.

This is a part-time position, 10am-2pm, M-F

Requirements:

Mac knowledge � this is an all Mac office
Computer proficiency
Beginner-Intermediate Word/Excel/Powerpoint or Keynote
Detail oriented, proactive and extremely organized
Pleasant demeanor with a �pitch in� attitude
Knowledge of Photoshop/Illustrator/InDesign preferred (room for growth and responsibility in this area for interested candidates)

Must be able to work 10am-2pm Monday-Friday
This is not a temporary position - we are looking for candidates that will stay at least 1 year.

Knowledge of Architecture, Web Design, or Graphic Design an added bonus but not mandatory

Responsibilities:

Assist in maintaining & updating marketing materials using Adobe programs
Mailing, filing, updating contact database
Maintaining and organizing the library & sample library
Run errands as needed

Report to:

Office Manager

Please send Resume & Cover Letter to the Office Manager, Leslie Scheel at inquiry@catalanoinc.com. No Phone Calls Please. We thank all applicants for their interest, but only applicants under consideration will be contacted.

Executive Receptionist (Boston)

2009-12-15T08:41:11-05:00

Large publishing company is in need of an Executive Receptionist to be the gate keeper of all the higher ups of the company. The Executive Receptionist will be responsible for meeting and greeting numerous executives, clients and media professionals. This is an extraordinary position for someone interested in learning about the publishing industry and networking with executives of a large company.

The ideal candidate must be professional with good phone etiquette. Front desk/receptionist experience for 3 months or more is strongly preferred. Please submit resumes to jobs@psgstaffing.com.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Data Entry Specialist (Boston)

2009-12-15T08:29:21-05:00

We are seeking a skilled data entry professional for our client to maintain their database by entering new and updated customer and account information. This is a contract role that could go permanent for the right candidate. Our client is one of the area's most respected organizations that has a reputation for being a great place to work.

Duties:

* Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.

* Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.

* Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
* Maintains operations by following policies and procedures; reporting needed changes.

* Maintains customer confidence and protects operations by keeping information confidential.

* Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

Organization, Typing, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, Decision Making, Independence, Analyzing Information , Results Driven

Candidates should have a minimum of one year experience with data entry or a similar role. Please submit your resume to jobs@psgstaffing.com for consideration.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the areas largest staffing firms, we helped almost 5,000 people find jobs last year so chances are good that we can help you too.
Office Assistant

Senior Administrative Assistant (Boston)

2009-12-15T08:26:09-05:00

We are currently seeking a high level administrative assistant for a 2-3 month contract position (may actually run longer than the expected time). The administrative assistant will be working directly with the managers of a college foundation to assist in planning events and communicating with clients. This is an exceptional opportunity to showcase one's skills and network within a prestigious foundation. During this contract role, the person will also be taking minutes at internal and external meetings. Typical administrative duties such as scheduling appointments, making event arrangements, writing letters and other correspondence and managing general office tasks.

We need a highly motivated self starter and someone who is highly professional. The Senior Administrative Assistant should have 3-5 years of administrative experience within a professional organization. The Senior Admin should be extremely detail oriented and able to handle multiple projects at one time. MS Office proficiency is a must. Also, the candidate must be available to start this position immediately.

Please submit resumes to jobs@psgstaffing.com.

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Latin Markets Client Service Representative (Needham)

2009-12-14T23:41:46-05:00

Busy Law Firm in Needham servicing hispanic and brazilian homeowner clients seeks individual who speaks fluent spanish and portuguese who will provide excellent customer service assistance to its clients.
Candidates should be fluent in spanish and/or portuguese, have good customer service skills and have some familiarity with computer database software.
Position is FT with potential for salary increase and promotion.

Please email your resume and references. No phone calls please.

Office Clerk

2009-12-14T18:34:54-05:00

Immediate need for an Office Coordinator with some experience in a office environment.
For this position, candidate should pay very high attention to detail and have excellent communication and leadership skills.

Will be responsible for data entry, general office duties, filing, faxing, photocopying and ordering supplies.

Administrative Security Position - Apply Until Position is Removed (Cambridge - Moving to Weston in mid-2010)

2009-12-14T16:52:17-05:00

Job summary

The Administrative Security position will support the Business Continuity Management Program and other Security Programs as needed.

Summary of essential job functions

The Security Coordinator will drive the maintenance of the Business Continuity Management Program. The person will be responsible for managing the documentation associated with the Program, both in hard copy and electronic format, including soliciting updates and inputting changes to the program documents. In addition the position will drive and coordinate the quarterly and annual audit and testing requirements and document the results.
The Security Coordinator will also be tasked with managing various projects assigned from the Security Management Team.

Minimum requirements

� One to three years related support and coordinating experience.
� Self starter, motivated, ability to work with minimum supervision.
� Good interpersonal skills.
� Strong Organizational skills with ability to organize and coordinate multiple tasks.
� Intermediate to high proficiency with MS Office suite of applications, including MS Visio, which is the application used for BCM plans.
� Familiar with operating in a collaboration tool, such as eRoom, which is the collaboration tool used.

This location offers a business casual environment and is conveniently located near the Kendall Square T stop.

***Please note that this position will relocate to a brand new headquarters facility in Weston, MA in mid 2010.

Internship with a Red-Hot Start-Up in Downtown Boston (Quincy Market, Boston, MA)

2009-12-14T16:44:14-05:00

Great Opportunity to Intern with a Red Hot Start-Up and to use your creative side to take on a major, company-wide web integration project!

Chase Technology Consultants is Boston's premier, full service IT Staffing, Recruiting and Consulting firm specialized in matching the career objectives of high technology professionals with the staffing demands of New England's finest companies. Our success begins and ends with our employees. Our culture has flourished because of our entrepreneurial spirit and each staff members unprecedented dedication towards building a sustainable organization, known for fostering long term business relationships with both our candidates and clients.

Since our conception in 2007, we have grown to be a 15 person company and have exploded into the Massachusetts technology staffing arena. This posting has been listed for the specific purpose of finding ambitious, hungry and business savvy interns who want to be given a challenging project and are looking for a red-hot start-up! Only those who are interested in joining a company that believes in its employees, professional development, training, has grown its revenue by more than 2000 percent in just two years and is located beautifully in the heart of Quincy Market in downtown Boston
should inquire more information.

INTERN ESSENTIAL FUNCTIONS:
- Your role within the company will be to effectively manage our firm's digital web presence to reach specific ROI goals and to qualify new business leads
- Manage company-wide Twitter, FaceBook, LinkedIn, Dig and Delicious accounts
- Work directly with the President and Director of Operations in open brainstorming sessions and other development training sessions to come up with creative outlets to be incorporated into the company's business model
- Work on a number of administrative and office tasks that are vital to the success of the business
- Have a fun time with all company employees and plug into our work-hard and play-hard corporate culture
- MUST be outgoing and communicate well
- MUST be familiar with social media outlets and MUST have great writing and grammar

REQUIRED SKILLS AND EXPERIENCE:
- Must be at present enrolled in a college or university or have gradated from a four year college or university.
- Must have excellent MS Word, Excel, Outlook, Powerpoint skills and experience.
- Must be an avid user of social media and/or technology (Twitter, Facebook, Digg, Delicious, LinkedIn, etc...)
- Must be creative and be able to communicate ideas to others and on paper
- Excellent writing skills without grammar issues.
- Must be ready for a challenge and to be a key member in a small company!
- Need to be local while working as an intern

INTERN HOURS:
- We will work with each individual to come up with a mutually beneficial work schedule and work load

INTERN START DATE:
- Looking for interns to join us ASAP! No reason to wait on this
opportunity. APPLY NOW! We look forward to hearing from you

HOW TO APPLY FOR INTERNSHIP AT CHASE TECHNOLOGY CONSULTANTS:
- Attach your most updated, word-formatted resume to an email and send it on to sbarczewski@chasetechconsultants.com
OR
- Simply reply to this job posting via craigslist

THIS INTERNSHIP IS UNPAID - UNIVERSITY CREDIT AVAILABLE

YOUR INTERNSHIP AWAITS

Administrative Assistant (East Boston)

2009-12-14T15:27:25-05:00

We are a well established Boston based Property Management Firm with 40 years in the real estate industry. We are currently looking for an Administrative Assistant to join our team at a federally assisted apartment community in East Boston. This full-time position will perform a variety of administrative duties while operating under HUD regulations and our established policies and procedures. Duties include all aspects of office support, assisting the Property Manager in daily administrative needs, providing assistance to the tenants, maintenance staff, contractors, etc. Attention to detail, professional telephone techniques, and the ability to perform multiple tasks are essential. The ideal candidate must be able to work independently and possess a high degree of organizational and communication skills.

Administrative Assistant Responsibilities:

- Meet and greet tenants, guests, contractors, etc.
- Answer phones, take and relay messages, schedule appointments.
- Maintain resident files as required by the Property Manager.
- Assist with tenant work order requests, payment processing, and informing tenants of annual re-certifications.
- Process invoices, purchase office supplies, maintain inventory and files.
- Assist with computation of resident rent certifications.
- Process applicant waiting list, mailings, correspondence, applicant move-ins, etc.
- Other administrative duties as required.

A professional demeanor and working knowledge of MS Office Suite with the ability to learn new software programs is required. Experience in administration, property management, and federally assisted housing and HUD policies are beneficial but not required.

Please send a Resume and Cover Letter detailing why you specifically are the right candidate for this position.

We offer a competitive salary with full benefits including life, health, 401(k), vacation time, and more.

Administrative Assistant (Boston)

2009-12-14T14:25:57-05:00

Downtown Boston law firm focusing on patent law, is currently seeking to fill an entry-level administrative assistant position in our support staff group. Responsibilities include assisting legal administrative assistants with preparing patent documents and legal correspondence, as well as maintaining patent files. A college degree and previous clerical experience is preferred. Previous patent experience is a plus, but not required.

Responsibilities may also include:

� Preparing Information Disclosure Statements
� Filing of client correspondence into client files
� Assisting legal administrative assistants with projects including scanning, coping, and faxing

Interested candidates may send a cover letter and their resume to the attention of the Human Resources Manager.

Evening Receptionist (Back Bay - Copley area)

2009-12-14T13:52:54-05:00

A busy, professional behavioral health group practice is seeking a responsible, motivated self-starter for a part-time, evening position. This position is the �face� of our office and the first contact for clients.

Primary responsibilities include:
� Answering phones/responding to inquiries
� Greeting, checking in and scheduling clients
� Collecting co-pays and reviewing client accounts

Other responsibilities include:
� Filing and maintaining patient records
� Responding to requests for assistance from practice doctors
� Maintaining an attractive, organized front office and waiting area

A successful candidate for this position MUST have the following qualifications:
� Bachelor's degree required or a student in good standing actively pursuing their bachelor�s degree
� Highly organized, extremely detail-oriented and the ability to work efficiently and maintain focus in a front-office environment
� Personable, calm, efficient and enjoys interacting with people on the phone and in person.
� Highly developed computer skills in Microsoft Word and Excel are required.

This position is perfect for a responsible, motivated professional who has good judgment. The right candidate must be able to work independently, but also enjoy being part of a team.

** We are very interested in candidates with retail experience.**

We offer an attractive, professional, and enjoyable work environment and we are located in the Copley area. Hours are approximately 4:00/4:30 pm � 7:30 pm Monday through Thursday. Compensation is $12/hr.

Organized, personable candidates seeking a great part-time opportunity in a professional environment with opportunities for advancement should email RESUME AND COVER LETTER to address above.

*** Resumes without cover letters will NOT be considered! ***

Please note that due to the high volume of resumes we typically receive we are not able to respond to all inquiries, but thank you in advance for your interest.

Experienced Administrative Assistant (Boston)

2009-12-14T13:46:44-05:00

Busy catering office seeks highly efficient experienced Administrative Assistant for full time position. Applicant must have strong Outlook experience and a professional demeanor. We are looking for someone with strong organizational skills and the ability to multi-task.
Job responsibilities include but are not limited to:
Taking Down Phone Messages
Outlook calendar maintenance
Client relations
Entering and updated orders
Other duties as designated
We are looking for a candidate with at least 2 years office experience. Please submit resume in word format. Applicants without a resume will not be considered. Compensation based on experience.

Assistant Service Manager (Cambridge)

2009-12-14T12:56:42-05:00

A leading mechanical contracting company in the greater Boston area is seeking an assistant service manager to join their team.

Responsibilities:
-Manage small service projects
-Schedule service technicians to appropriate service appointments
- Know where technicians are, what their next service appointments are, and how to contact them at all times.
-Reconcile time sheets by comparing time card with job labor reports
-Develop and maintain client relationships
-Serve as department liaison with clients, handling calls, answering inquiries and conduct follow-ups as necessary.
-Monitor and maintain client contracts, prepare renewal schedules
-Estimate service contracts/repairs/replacements
-Prepare comprehensive deferred maintenance budgets for multiple sites
-Administer project costs such as: labor, material, equipment and subcontracts
-Coordinate material, part or tool purchases for service technicians
-Work closely with service manager on a daily basis, providing them support as necessary

Qualifications:
-Strong background in HVAC service, Refrigeration, and Automatic Temperature Controls required
-3-5 years of management experience
-Experience with Sage Timberline Software a plus
-Knowledge of Microsoft office suite
-Excellent verbal and written communication skills
-High school diploma

Administrative Assistant (Woburn MA)

2009-12-14T12:37:19-05:00

Administrative /Office Assistant needed for Woburn area National Franchise. Entry level Full time position available for a customer service oriented individual. Candidate should posses positive attitude, willingness to learn,be able to multi task and have good phone skills. Candidate should be capable of using Microsoft Office Suite,.
** Must be a team player
** Knowledge of Excel, Word, Powerpoint

ENTRY LEVEL POSITION: Sales Associate at young, energetic start-up (Downtown)

2009-12-14T12:10:45-05:00

THE COMPANY

Consumer United (http://www.consumerunited.com) is an online consumer services organization founded in 2007 to provide group discounts to consumers on basic services. Current product categories include auto insurance, home insurance, home security and utilities. In 2009, Consumer United is growing at 20% -30% per month and is implementing a national launch. Future product categories will include personal banking, mortgage, phone, internet and cable, This is a great opportunity to get involved with a young company and have a significant role in it's growth and future. Great opportunity for recent graduates.

THE POSITION

Build and develop client relationships through direct phone sales.
Identify prospective customers using established lead methods.
Learn skills and effective strategies from current sales team.
Maintain accurate account records.
Establish long-term relationships by delivering exceptional consultative service.
Develop thorough understanding of related products and services, and be able to cross-sell to existing clients.

IDEAL QUALIFICATIONS

Understanding of sales process (sales experience is not required, but preferred)
Highly energetic and motivated to succeed
Ability to thrive and stand out in a fast paced environment
Exceptional verbal communication and interpersonal skills
Attention to detail and follow-through
Efficient time management and organizational skills
Competitive spirit, but a team-player
Property/Casualty/Life/Health Insurance License

Bachelor's degree or equivalent required

Interested parties please EMAIL resume.

Accounting Clerk (Brighton, Ma)

2009-12-14T12:01:49-05:00

Seeking an entry level accounting position. Expereince in Great Plains (actual not classroom) a must. An associates degree minimum; A/R experience helpful. Accounting common sense a must. Strong Excel experience; working knowledge of pivot tables and vertical look ups helpful. Fast paced enviroment. Willing to learn. Good benefits.

Administrative Assistant II (Wellesley)

2009-12-14T11:57:07-05:00

Lutheran Social Services is looking to hire a fulltime Administrative Assistant II for our Wellesley location. We are a non-profit organization that helps and cares for people in need. Lutheran Social Services has a committed and diverse staff of employees that help support of mission.

Summary:
The Administrative Assistant II is responsible for the professional and efficient management of visitors, equipment, telephone calls and messages, as well as a variety of clerical duties that support the operation of the Lutheran Social Services Foundation.

LSS Foundation Responsibilities:
Perform routine database clean-up (address changes, deceased updates, etc.)
Maintain database procedures manual
Assist in providing administrative support to the department
Assist in maintaining donor files and records
Assist with daily mailing of donor acknowledgements
Assist with routine daily database protocols
Assist the LSS Foundation team in coordination of routine fundraising appeals generated by the Advancement staff
Provide support to the LSS Foundation team in the planning and execution of special events
Provide support for special projects

General Office Responsibilities:
Answer and route telephone calls
Greet and screen visitors
Sort incoming mail and prepare outgoing mail
Maintain lists of staff, committee and vendor contact information
Order meals as requested for board, committee or staff meetings
Schedule the use of the central office conference rooms
Maintain confidentiality in discussing staff or organizational matters
Conserve organizational resources
Report to work regularly and on time
Assist in other duties as needed and directed

Qualifications:
High school diploma or equivalent required, Associates degree preferred
Minimum of two years secretarial/administrative experience
Ability to work within the Mission of the agency, �In response to Christ�s love, Lutheran Social Services of New England serves and cares for people in need.�
Working knowledge of MS Office programs; ability to learn new software programs as needed
Must have pleasant telephone manner and excellent customer service skills
Ability to make decisions and work independently
Ability to apply common sense understanding to carry out instructions or deal with problems at hand
Ability to respond to stressful situations in a calm manner
Ability to handle multiple tasks
Able to sit and move about the office
Able to speak and use the telephone
Able to lift office material; up to 30 pounds

If interested in the above position, please forward your resume to hrma@lssne.org, or fax it to 781-997-0888, or mail it to LSS, 888 Worcester St. #160, Wellesley, MA 02482. Please visit our website for more information. www.lssne.org LSS is an equal opportunity employer. Thank you for your interest.

Support Specialist (Waltham, MA)

2009-12-14T11:09:08-05:00

Small bookkeeping/business planning company needs support help with marketing and appointment setting, invoicing,and assisting clients with questions/concerns. Unique opportunity to work one day in Waltham, MA, office and telecommuting other days- up to 20 hrs per week to start. Wednesdays - Fridays are scheduled work days. Involves assisting with email/mailing campaigns, keeping a constant presence in the community as to our on-line bookkeeping system and other services we offer (consulting and training, online card sending services, etc.) Also requires handling client phone calls and providing support on the one day in Waltham office. Requirements: Some payroll experience helpful, but not required, administrative experience, willing to offer ideas/suggestions, and having a positive attitude will be the best skills to match to a qualified candidate. The success of the business will greatly depend on how this employee handles attracting new clients and day to day tasks that are required to run this business. Opportunity to grow with the company and handle more payroll responsibilities if desired. Please email your resume to: sales@figsnews.com or fax to 978-383-3082 No calls, please!

Admin Assistant to Investment Team to 48K (Boston, MA)

2009-12-14T10:40:02-05:00

Downtown Boston Global Investment firm is looking for a strong administrative candidate to join their fund management team. Need someone with 1-2 years of stable admin experience, strong MS Office skills (especially Outlook and Excel), as well as advanced calendar management skills. This is a growing team within the organization that needs a true team player to help the group run smoothly and efficiently. Career advancement offered to those willing to commit. Great hours and benefits offered, as well as bonus potential; please apply today.

Management Consultancy Seeks Admin Support (Watertown)

2009-12-14T10:28:44-05:00

Hourly Administrative and Basic Computer Support for Management Consultant (area of practice is marketing strategy for technology firms)

Requirements:

Strong computer skills/saavy, familiarity with Microsoft Office and contact management software (experience with Swiftpage or Constant Contact email marketing services a plus)

Basic computer (light tech) support/training ability (assistance with website updates a plus)

Smart, hardworking, attentive to detail, reliable and organized.

Projects: data entry to update a contact data base, organize/export electronic files, prepare lists and labels and assist with general office administrative duties.

Flexible scheduling and limited hours to start (Winter 2010)

College and grad students may apply

Possible future assignments:

Possibility of follow-on projects re: business research assistance. Strong research skills required for any business research; knowledge of electronic sources of information and experience with industry analysis preferred.

Executive Administrative Assistant (TripAdvisor)

2009-12-14T10:04:13-05:00

Executive Administrative Assistant, Marketing

TripAdvisor is looking for an energetic, flexible and proactive executive administrative professional to primarily support our Marketing group. The ideal candidate will play a central role in keeping business operations/activities organized, on track and moving forward. The candidate must have excellent communication skills, the ability to manage multiple tasks efficiently, sound judgment; be able to juggle tasks from the mundane to the more strategic and can work productively in a fast-paced, team-oriented environment.

Responsibilities Will Include:

-Prepare presentations, correspondence, charts, tables and graphs

-Interact with other TripAdvisor departments and outside agencies

-Track department budget, maintaining spreadsheets and generate reports

-Handle highly sensitive, confidential information

-Organize and manage department meetings, offsites and other activities

-Prioritize and juggle multiple tasks and projects

-Interact with numerous external vendors, partners and candidates and represent the �face� of TripAdvisor marketing

-Administrative tasks including; calendar management, travel arrangements, preparing and tracking expense reports

Requirements:

-College degree
-Excellent interpersonal and communication skills
-Availability for flexibility on Monday evenings (some early morning meetings, as well)
-Experience as executive assistant, administrative assistant
-Excellent MS Office skills including Power Point and Excel
-Proactive, "can-do" attitude and ability to follow-through
-Strong organizational skills, attention to details, and ability to prioritize

In addition, the ideal candidate will demonstrate the following competencies:

� Flexible and open to change and new information; adapts behavior and work methods accordingly
� Grasps the essence of new information; recognizes own strengths and weaknesses; pursues self-development; seeks feedback
� Able to communicate and influence organizational direction effectively, throughout the team
� Fosters high ethical standards throughout team and treats colleagues and partners with respect: considers and responds appropriately to the needs, feelings, and capabilities of different people
� Leads by example and guides team toward achieving goals by fostering team cooperation
� Not afraid to take risks to achieve advantage
� Inspires team to embrace new initiatives, think creatively and exceed goals
� Holds self and team accountable and can be relied upon to ensure that projects within areas of specific responsibility are completed in an appropriate and timely manner and acknowledges mistakes, learns from those events and is able to move forward productively
� Identifies and analyzes problems; distinguishes between relevant and irrelevant information
� Ability to balance time to market with a solution and make the right trade-offs along the way
� Capacity to own data, understand metrics in order to drive success
� Clear communication through expression of facts and ideas in a clear, convincing and organized manner
� Demonstrates good business judgment when making decisions and always considers the relevance/impact of each decision on the business
� Works effectively with other departments and sets expectations for team to partner with other teams throughout the organization

To apply, please visit http://www.tripadvisor.com/careers/

TripAdvisor is an equal opportunity employer.

Fellowship Coordinator (Brigham and Women's Hospital)

2009-12-14T10:02:18-05:00

GENERAL SUMMARY/ OVERVIEW STATEMENT:
With oversight and direction from the Program Director and Administrative Director, the Fellowship Coordinator is responsible for the operational management of the Joint Nephrology Fellowship program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.

Under the direction of the Administrative Director, provides administrative support to the Director and the Renal Division. Serves as webmaster for the Division.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Fellowship Coordination

1. Provides support to and works closely with the Program Director. Identifies and evaluates the means for improving workflow; makes recommendations to the Program Director for improvements.

2. Provides administrative support to fellows. Acts as a liaison to other Hospitals, units and departments regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.

3. Prepares for and assists in the readiness of the program for ACGME Site Visits, as well as other activities associated with program accreditation. Prepares and assists in the readiness of the program for GME Internal reviews of the program. In conjunction with the Program Director, completes other required national and hospital surveys, collating and reporting program or trainee data.

4. Informs residents and trainees of inter- and intra-departmental policy and procedure changes, with assistance from GME office.

5. In conjunction with Program Director, tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, CRICO extensions and annual contracts. Monitor residents� duty hours via regular review of data reports.

6. Maintains New Innovations (a web based residency management tool) with resident and faculty data

7. Manages the invitation and scheduling process for the recruitment process. Serves as main point of contact for candidates and faculty for this process. Maintains the ERAS database (Electronic Residency Application System) and conducts its processes.

8. Manages credentialing and appointment processes for all program fellows.

9. Manages the evaluative processes of trainees, the program, the faculty and rotations.

10. Organizes meetings and prepares and distributes materials for conferences and lectures. Schedules and prepares various meetings and program-related events.

11. Performs other duties as assigned.

Other Administrative Responsibilities

1. Serves as Division webmaster and is responsible for creating and maintaining clinical, fellowship and research web pages for the Division.

2. Maintains systems to track due dates of initial 90-day and annual evaluations for Division staff. Sends notices to faculty of due dates. Monitors completion of evaluations.

3. Creates and processes check requests, business expense reimbursement requests and purchase orders for the Division�s administrative office. Maintains filing system to ensure easy access to documentation for financial reporting.

4. Assists with Division special projects, such as the Kidney Walk, World Kidney Day and special guest lectures.

5. Performs all other duties as assigned.

QUALIFICATIONS:

Bachelor�s Degree.

Minimum of 3 years of office administration experience, preferably in a healthcare and/or education setting.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

� Excellent written and verbal communication skills.
� Ability to multi-task and organize information.
� Ability to handle sensitive information with absolute confidentiality.
� Working knowledge of software applications including Microsoft Word, Excel, PowerPoint, Photoshop and Access databases.
� Customer-service orientation.
� Ability to make decisions independently or to escalate issues as needed.

Administrative Assistant - PT (Downtown Crossing)

2009-12-14T09:44:39-05:00

Growing company seeking Administrative Assistant, part-time, 30 hours per week (potential to go full time eventually). Hours are Monday through Friday 8:30 - 2:30, with occassional days to 5 pm with advance notice. Responsibilities include: opening the office, answering telephone, greeting visitors, filing, faxing, office organization, assisting with special projects, running office errands, assisting with HR and other functions as assigned. Competitive compensation, great working environment and convenient Downtown Crossing location, accessible by all T lines (there is no parking available).

The ideal candidate will possess an outgoing personality, excellent organizational skills, a commitment to punctuality, proficient skills in Microsoft Office (Word, Excel, Outlook) and a sense of humor. We have a fun-loving, but professional office and we're looking for someone who will be a good fit as well as has the right skills.

Qualified candidates, please send your resume with salary requirements to the email above. EOE

Executive Assistant - Elite Professional Services Firm $55K-$65K (Boston)

2009-12-14T09:01:58-05:00

Executive Assistant 55K-65K+ to an elite Wealth Management firm in Boston!

Our client is seeking a highly intelligent Executive Assistant to support their very busy executive. They are looking for someone with at least 2-5 years of experience in a thriving, demanding professional position. The ideal candidate must have high energy, be able to think on their feet, and be innovative.

Job Responsibilities:

�Responsibilities may include scheduling meetings, arranging complex and detailed international travel plans and itineraries, and managing high-level interaction with senior executives and prestigious clients.
�Oversee the general maintenance of the executive, which include, answering phones, managing vendor relationships, ordering office supplies.

Qualifications:

�Strong computer skills, Microsoft Word, Excel, and PowerPoint.
�College Degree preferred.
�Positive Attitude, team player, and strong work ethic.
�Professional demeanor must have the ability to confidently interact with all levels of authority and staff.
�Excellent Communication Skills both written and verbal.
�Be willing to work Overtime if needed.

Interested applicants please only submit your resume in Word to the above address if you meet all the above qualifications to this job posting.

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hiring Administrative assistant