Administrative Assistant – Growth Opportunity
Multimedia production firm seeks a motivated individual with strong communications skills, good attention to detail, and an ability to work well in a collaborative environment. The successful candidate will have the skills, ability and drive to advance beyond this position to a project management track.
Key Responsibilities:
-Coordinate the efficient flow of traffic in and out of the office, by managing information, the front door, phone and conference calls, mail, packages, couriers and services.
-Negotiate and keep track of shared resources, such as room usage, equipment, and supplies.
-Ensure the offices and studio remain orderly, clean, well-lit, and usable,
-Assist in all aspects of purchasing, including supplies, printing, equipment, and services and arrange for delivery, installation and maintenance.
-Maintain and trouble-shoot problems with shared small equipment, such as the FAX, duplicator-printer, photocopiers, and printers.
-Maintain hardware and software inventory lists, coordinate with internal and external IT support resources to assist in providing tech support.
-Provide room set-up, catering and clean up for meetings.
-Research and book travel arrangements and help plan and implement the annual all-company events.
Essential Qualifications:
-Excellent communication and customer services skills with the ability to negotiate through all levels of the organization, and with vendors, clients and service people
-Ability to successfully handle multiple tasks simultaneously and to meet deadlines
-Must have initiative to start projects without prompting and the ability to successfully carry a project through to completion with minimal supervision
-Good listening skills with the ability to trouble-shoot problems and rapidly present solutions
-Computer literacy, with ability to work on both Macintosh and PC a plus
- Location: Boston, MA
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.