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Manager of Fleet Operations and Insurance
| Requisition #4485 | Manager of Fleet Operations and Insurance (Accounting, Boston) | Schedule: M-F | Salary: Negotiable |
Responsibilities:
- Reporting to the Controller, you will be responsible for the following areas: Insurance, Leases and Vehicle Management: Implement new Vehicle Management Software System in order to collect all costs associated with each vehicle at Bay Cove and Kit Clark.
- These costs will include all costs to purchase or lease, maintain, repair, gas utilization and insurance.
- Implement quarterly meetings with KCSS, DD, MH and SA to review total cost of each vehicle.
- At these meetings the Operations Manager will monitor and review gas utilization, mileage status, repair and maintenance issues with Senior Program Staff.
- Manage Workers' Comp renewal audit, and year end reconciliation.
- Update loss analysis by division in order to provide recommendations to the Health & Safety Committee on reducing injuries and claims.
- Agency contact person for property and general liability insurance.
- Investigate claims as needed.
- Insure that program buildings and agency vehicles are added and deleted from insurance policies in a timely way.
- Keep updated records on insurance costs and reconcile invoice payments with prepaid insurance and insurance expensed year to date, including year end audit schedule.
- Develop and maintain current Property "Location" information in a shared directory and update the Bay Cove Insurance file as changes occur.
- Inform Broker and Controller of any changes.
- Maintain Vehicle Lease records ensuring all maintenance fees and usage fees are included in the original contract and are paid in a timely manner.
- This includes preparing year-end audit schedule and updating this schedule on a quarterly basis.
- Oversee Bay Cove Vehicle Fleet operations and safety training which will include coordination with program staff the following tasks Assessment of program vehicle needs prior to bid process Submit vehicle specifications to lease companies and dealerships for bids Compile bid comparison results and perform Lease vs Buy Analysis; after approval, order vehicle.
- Procurement of new vehicle and return of expired vehicle Reminder on vehicle registration, inspection and vehicle recall notices Ensure all vehicles are added and removed from insurance billings on a timely basis.
- Process monthly lease bills and vehicle repair bills through the AP department.
- Maintain agency gas card data and process monthly invoice.
- Reporting and Operations: Ensure that contact with outside agencies is provided in a professional manner on an ongoing basis.
- Ensures compliance with agency policies and procedures.
- Member of the Health and Safety Committee currently providing minutes of each meeting.
- Completes other duties and projects as assigned by the Controller Review monthly Preliminary Financial Statements in order to verify that insurance and vehicle expense have been recorded correctly.
- Other Professional Requirements: Must be highly proficient in Excel.
- Attend required orientation and trainings, including supervisor training and attend local conferences and seminars in order to stay current with insurance and applicable regulatory changes.
- Qualifications: Must have a BSBA in accounting or significant accounting experience.
- Must have 2 to 3 years experience being the primary contact person dealing with all insurance issues including contracting and reporting.
- Must have 2 to 3 years experience with a vehicle management system and coordinating all of the leasing, insurance and vehicle cost for a fleet of at least 20 vehicles.
- Must be able to put together detailed cost benefit analyses.
- Demonstrated project management experience and be a self-starter.
- Current driver's license.
- An acceptable CORI (criminal record assessment).
- Personal Characteristics: Demonstrated ability to work effectively and collaboratively with a culturally diverse population.
- Ability to work collaboratively as a member of multidepartment and cross functional teams.
- Professional documentation and communication skills, as well as demonstrated organizational skills.
- Ability to negotiate and resolve differences.
- Ability to be flexible, open and responsive to ongoing changes.
- Ability to go up and down stairs, when necessary, to monitor, inspect, and review Bay Cove Human Services properties and vehicles
- Driving License Required? Yes
Benefits:
- Excellent benefits package including health and dental insurance, 403(b) retirement plan, tuition reimbursement/remission, paid vacation & holidays, sick time pay, and employee referral bonuses.
- T-accessible central office at North Station or Haymarket T stops. (Green Line or Orange Line)
TO APPLY:
Email resumes to recruiter@baycove.org & please include the requisition number of the position you are applying for in the subject line of your email.
Bay Cove Human Services, 66 Canal Street, Boston, MA 02114
Bay Cove is an Equal Opportunity Employer
- Location: Boston
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.